Services · Mobile app development · AI document processing apps
Codeeo delivers AI document processing software development in Saudi Arabia for groups that handle large volumes of paperwork across several regions. We build software that classifies, reads and validates invoices, identity documents, contracts, certificates and forms in Arabic and English, then sends verified data into your ERP, CRM or core platform. The Kingdom's rules on personal data, cybersecurity and e-invoicing make document handling a compliance question as much as an efficiency one, so we design for both from the first workshop.
One platform can serve branches in Riyadh, Jeddah, Dammam and smaller cities alike, with shared models, local review teams and central reporting. Hosting stays inside the Kingdom when your obligations call for it.
200+ companies servedFrom a first store to an ADX listed developer
Platform capabilities
A document AI system that works for one office often breaks at national scale. Branches scan differently, suppliers vary by region, staff in one city prefer Arabic screens while a head office team works in English, and regulators expect the same controls everywhere. The capabilities below are designed with that spread in mind.
They also reflect the national systems that shape Saudi documents: ZATCA e-invoicing through Fatoora, Nafath digital identity, Ministry of Commerce registration data, GOSI and Qiwa employment records, and the PDPL enforced by SDAIA. We do not treat these as afterthoughts. Each one changes what the software should read, verify or protect, and we decide with you which of them belong in the first phase and which can follow.
Every file, whether scanned in a branch, emailed by a supplier or uploaded by a customer, is identified by type before extraction starts. Invoices, identity papers, contracts, certificates and letters each follow their own route, and anything unrecognised goes to a central queue instead of being processed by the wrong model.
Mixed inboxes are sorted automatically before any data is captured.
Models trained for Arabic script, Eastern Arabic numerals, right to left tables and Hijri dates, as well as English and mixed language pages. Extracted values are normalised into one format, such as Gregorian dates and Western digits, while the original reading is kept for audit.
Arabic documents are processed as reliably as English ones.
Supplier invoices issued under ZATCA's e-invoicing rules carry structured data. The software reads it from the XML or the embedded data in the PDF, checks the seller VAT number, totals and QR code details against the visible invoice, and flags any that do not reconcile before payment.
Input VAT is claimed only on invoices that check out.
National IDs, Iqamas, commercial registrations and national address documents read and checked for validity and consistency. Where your organisation is authorised, values can be confirmed against official sources such as Wathq, and Nafath can authenticate the person submitting them.
Onboarding relies on verified data, not photocopies.
Names, ID numbers, phone numbers and health details detected and masked where a user's role does not require them, or before documents are shared with suppliers, auditors or analytics tools, in line with PDPL principles of purpose limitation and minimisation.
Staff see only the personal data their job needs.
Scanning stations, mobile capture and email intake in every branch, with routing rules that send each document to the right regional reviewer or to a central shared services team, depending on type, value or language.
Regional teams work locally while head office sees everything.
Deployment on Saudi cloud regions or your own data centre, with encryption, key management, access logging and backup arranged to match the NCA Essential Cybersecurity Controls and, where relevant, its cloud controls.
Hosting decisions satisfy your security and compliance officers.
Confidence thresholds per field decide what is automated and what a reviewer confirms. A random sample of automated records is also checked each week, so accuracy is measured continuously rather than assumed after launch.
Automation expands only where results justify it.
Accuracy tracked by document type, supplier, branch and field, with alerts when performance drops, for example after a supplier changes its invoice layout. Reviewer corrections feed scheduled retraining, and every model version is recorded. Group dashboards compare regions and entities on accuracy, turnaround and backlog.
Models keep up as documents change across the country.
Contracts, Iqama renewals, GOSI registration certificates and Saudization evidence read into each employee's file across every entity in the group, with expiry dates tracked centrally. HR teams in each region keep their own queues, and group HR sees which documents are due for renewal anywhere in the country.
Workforce compliance is visible across all entities at once.
Who this is for
Saudi organisations with a national footprint face a particular mix: high volumes, regional variation, Arabic first documents and a regulatory framework that has tightened steadily under Vision 2030 digital government programmes. A custom AI document processing software development Saudi Arabia programme pays back most where these factors meet. The four profiles below are where we usually begin a conversation. Each assumes several cities, more than one language and a compliance team that will ask hard questions.
Supermarket chains, pharmacy groups and distributors receive supplier invoices, delivery notes and returns paperwork at stores and warehouses in dozens of cities. A central platform with branch capture lets stores scan once while a shared services team approves, matches and posts. E-invoice validation is built in, which matters when thousands of supplier invoices are claimed for VAT each period. Store managers get a simple capture app, so nobody needs training on the full back office system.
Phase by region so lessons from the first carry into the rest.
Diversified groups run contracting, trading, real estate and services companies, each with its own commercial registration, suppliers and filings. A shared document platform with separate permissions per entity gives group finance and legal one view of contracts, licences and obligations, while each company keeps control of its own records and approvals. New companies acquired by the group can be added as a new entity without rebuilding the platform.
Institutions supervised by SAMA process onboarding, credit, claims and collections documents for customers across every region. They need strong evidence of model accuracy, controls over outsourcing and data location, and integration with core systems. We deliver the documentation, testing evidence and deployment patterns that internal risk, compliance and audit functions expect to review. Customer facing flows can be offered in Arabic and English across mobile, web and branch channels.
Governance artefacts are part of every release.
SaaS and ERP vendors increasingly need document capture inside their own products, for example reading invoices or ID documents for their customers. We build the extraction services, Arabic models and validation logic as components your product calls through an API, hosted where your clients' data rules require, and documented so your engineers can maintain them. Your team keeps full rights to the code, so the capability becomes part of your product rather than a dependency on ours.
How we work together
National programmes rarely suit a single fixed price contract. Most clients start with a fixed scope discovery and pilot, then move to phased delivery for each region, followed by a retainer for operation and improvement. Larger groups often take a dedicated team that stays with the platform for the long term. Codeeo has people in Riyadh as well as Dubai and Karachi, so we can attend workshops in the capital, while regional sites take part in discovery, training and rollout waves by video call and screen share. Governance meetings are scheduled with your programme office, and each wave closes with a written review of what worked and what changes for the next one.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We select OCR engines, layout models and language models for each document type, favour components that run privately inside the Kingdom, and build on cloud or on premises infrastructure your IT and security teams already support. Every component is documented for handover.
01Mobile
02Data and cloud
03Marketing and tracking
A platform that reads, checks and routes documents under Saudi rules, at national scale.
Planning covers more than the model. You need intake in every branch, Arabic first extraction, validation against your own records and against national systems where permitted, review queues, integration with your core software and hosting that satisfies the PDPL and NCA requirements. We help you set the order of rollout so the first phase delivers measurable savings and later phases build on the same foundation. A typical first phase covers one or two high volume document types in one region.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
Get in touchPROVEN RESULTS
Swift
Kotlin
Flutter
React Native
PostgreSQL
MySQL
MongoDB
AWS
Azure
Docker
GA4
Google Tag Manager
Search Console
Meta Pixel
Looker Studio