Services · Ecommerce development · Childcare booking sites
Codeeo handles childcare booking website development Riyadh nurseries, kindergartens and childcare hospitality centres use to sell places, not just describe them. Parents book a visit, reserve a seat in the right age room, pay a registration deposit with mada or Apple Pay, and settle term fees from the same account. Your admins see live capacity per room and per branch, and every payment produces an invoice that fits ZATCA rules. Our Riyadh team can run discovery in person at your centre.
Demand in the newer northern districts often outruns the places available, so the waiting list, the deposit and the refund rule decide whether a family stays with you. We build those three pieces carefully, in Arabic first with a full English version, and keep children's records out of the public booking pages entirely, so a parent browsing at night sees availability and prices but nothing about anyone else's child.
200+ companies servedFrom a first store to an ADX listed developer
What the booking site handles
A Riyadh parent comparing nurseries usually does it on a phone, often during a short break at work in Olaya or King Abdullah Financial District, and often for a centre near home in Al Malqa, An Narjis or Al Yasmin rather than near the office. They want to know quickly whether there is a place in the right age group, what has to be paid now, and what happens to that money if plans change.
The pieces below are the ones we build for that decision. Each is configurable by your own staff, so you can change a deposit rule before the autumn intake without asking a developer. We connect them to your existing nursery software where it has an API, and run them on their own where it does not.
Treat this as childcare online booking system development Riyadh families experience as one short flow: choose a branch, choose a room, pay, receive a confirmation. Behind it sit the rules your licence, your staff and your finance team impose, and those rules are what take most of the build effort.
Prospective parents pick a tour time from the slots your manager publishes, choose the branch and the age group they are considering, and receive a confirmation with the location pin. Tours can be capped per slot, blocked during prayer times and closed on days when inspections or events are planned.
Tours fill the diary without phone calls to reception.
Once a family decides, the site holds a place in the chosen room for a set window and asks for a registration deposit. If the deposit is not paid in time, the hold lapses and the place returns to the pool or to the next family on the list.
Places are only held for families who have committed.
Each room has a capacity your staff set according to your licence conditions and staffing, and bookings stop when the room is full. Infant, toddler and preschool rooms are counted separately, so an empty preschool room never lets a booking through for babies.
The site never sells a place you cannot staff.
When a room is full, parents join a waiting list with their preferred start date. When a place opens, the system sends an offer by SMS, email or WhatsApp with a deadline to pay, then moves to the next family automatically if the deadline passes.
Open places are refilled within days, not weeks.
Checkout through a SAMA licensed payment gateway, accepting mada, Visa, Mastercard, Apple Pay and STC Pay, with saved cards for returning families where the gateway supports tokenisation. Card details never touch your servers, which keeps your own security obligations smaller.
Parents pay with the method already on their phone.
For term or annual fees, the checkout can offer Tabby or Tamara where your account with them is approved, so a family spreads the cost while you receive the amount on the provider's settlement terms. You decide which fee types are eligible.
Large term payments become easier for families to accept.
Every deposit, term fee and extra session generates an electronic invoice in the Fatoora format through your accounting system or an approved e-invoicing provider, with VAT treatment set per fee type after your accountant confirms it.
Finance stops rebuilding invoices by hand at month end.
Your refund policy is written into the system: what is refundable before a start date, what converts to a credit, and what is kept. Parents see the rule before paying, and staff process refunds back to the original payment method from the admin screen.
Fewer disputes because the rule was shown before payment.
Managers see confirmed children per room per day next to the teachers and assistants rostered, so a gap shows up before the morning it matters. Extra sessions or late pickups that need another staff member can require manager approval before they are confirmed.
Staffing follows bookings instead of guesswork.
Employers that sponsor places for staff get a company account: the employee books, the employer is invoiced for its share, and the parent pays any balance. Useful for nurseries serving offices in the financial district or large government campuses.
Sponsored places are billed correctly without spreadsheets.
Who this is for
Childcare in Riyadh ranges from a single villa nursery in a residential street to groups with branches in several districts and centres attached to large employers. Licensing sits with the Ministry of Education for kindergartens and nurseries and with the Ministry of Human Resources and Social Development for certain childcare hospitality centres, and your booking rules have to sit inside whichever licence you hold. The situations below are the ones we see most, and each needs a slightly different booking model. Good childcare booking website design Riyadh parents trust starts from that model, not from a template.
You have more enquiries than places and a waiting list in a notebook or a spreadsheet. The first release is usually tours, reservations with a deposit and a proper waiting list with timed offers. Term fees can follow once parents are used to paying online, and we keep the admin simple enough for one office manager to run alone.
Start with the waiting list; it is where you lose families.
Parents want to see every branch, compare availability and move between them when the family moves house. We build one site with branch level capacity, prices set per branch, and a central finance view. Each branch manager controls only their own rooms, tours and refunds. Transfers between branches keep the deposit already paid, so a family moving from Al Malqa to the east of the city is not asked to pay twice.
Eligibility comes first: only employees can book, and the employer funds part of each place. We add employee verification through a company email domain or staff number, split billing between employer and parent, and reports the employer's HR team can use without seeing children's details.
HR sees billing and usage, never children's records.
Your model is shorter sessions booked closer to the day. The site sells blocks of hours, enforces a maximum per session and per child, and takes payment at booking so no-shows still pay. Repeat families can buy session bundles and draw them down from their account.
How we work together
Most nurseries start with a fixed scope build covering tours, reservations, deposits and the waiting list, then add term fees and corporate billing in a second phase. Childcare online payment integration Riyadh nurseries ask for, such as instalments or employer billing, slots into whichever phase suits your intake calendar. Groups with several branches often keep us on a monthly retainer through the intake season, when booking rules change most often. Larger operators building a wider platform for parents, staff and finance sometimes take a dedicated team from our 80+ people across Dubai, Riyadh and Karachi.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We choose the stack after discovery, based on your nursery software, your payment gateway and who will maintain the site afterwards. Common choices are a headless front end with Next.js and a Laravel or Node booking engine, hosted in a region your data rules allow.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It depends on how many booking types and integrations the first release needs.
A site with tours, reservations, deposits and a waiting list for one branch is a contained piece of work. Adding term fees, instalments, corporate billing and a link to your nursery management software extends it, as does a group with branches priced differently. We write the scope and the dates down after discovery in Riyadh, before design starts, so you know what arrives in the first release and what follows.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
Get in touchPROVEN RESULTS
React
Next.js
TypeScript
Node.js
Laravel
WordPress
Shopify Plus
WooCommerce
BigCommerce
PostgreSQL
MySQL
MongoDB
AWS
Azure
Docker
GA4
Google Tag Manager
Search Console
Meta Pixel
Looker Studio