Services · Mobile app development · Childcare apps
Codeeo offers childcare management app development Saudi Arabia nursery groups, kindergarten operators and employers can roll out across several regions: parent and staff apps, a central dashboard, and the records that the Kingdom's licensing bodies, data rules and e-invoicing system expect. More Saudi mothers now work outside the home, more employers fund childcare, and more operators run branches in several cities, so the software has to work at national scale from day one.
We design Arabic first, connect to the payment and identity systems Saudi families already use, and plan hosting and access controls around the Personal Data Protection Law before a single feature is built.
200+ companies servedFrom a first store to an ADX listed developer
Platform capabilities
A childcare app for one centre is mostly about the daily routine. A platform for operators working across Saudi Arabia carries more weight: two possible licensing ministries, HRDF support for working mothers, ZATCA e-invoicing, Saudi payment networks, PDPL obligations for children's data, and the need to give head office a single view while each region keeps its own timings, staff and holidays.
The capabilities below are grouped around those national requirements. Classroom features such as daily reports, photos and health notes are part of every build; what changes from client to client is how the central layers are set up, which integrations are needed first, and how quickly new branches in Riyadh, Jeddah, Dammam, Makkah, Madinah or smaller cities need to be brought online.
Each branch stores its licence details, the ministry that issued it, staff qualifications, inspection notes and renewal dates. The dashboard warns well ahead of expiry, and reports can be exported in the shape an inspector or regional education administration asks for.
Every branch ready for inspection without a scramble.
For centres approved under the HRDF childcare support for working women, the app keeps eligibility documents, attendance and invoices in a consistent, exportable form. It does not replace the HRDF platform, which now runs through the unified HRDF services with Nafath sign in; it keeps your side tidy.
Support claims reconcile without manual rebuilding.
Fee invoices, credit notes and receipts generated through an e-invoicing setup that meets the Fatoora requirements, whether the app issues them directly or passes them to your ERP or accounting system that is already integrated with ZATCA.
Fee billing that stands up to tax compliance checks.
mada cards, Apple Pay, STC Bank and credit cards through a gateway licensed by the Saudi Central Bank, plus SADAD bill references where you prefer them. Employer paid places and sibling rules are billed automatically.
Parents pay in the ways they already use every day.
Where your provider and approvals allow it, staff and parent accounts can be verified through Nafath, the national single sign on, so you know who holds each account. Otherwise we use phone verification and document checks.
Fewer fake or duplicate accounts and stronger access control.
Head office sees occupancy, waitlists, fee collection, staff hours and incidents across every city, while regional and branch managers see only their own area. Comparisons between branches highlight where a site needs support.
National oversight without exposing every record to everyone.
Branches follow the national education calendar or their own, with Hijri and Gregorian dates, Ramadan hours, Founding Day and National Day closures set centrally and adjusted locally where a region differs.
One calendar system that still respects local schedules.
Check in and pickup with authorised collectors, daily reports, photos with consent, messages with the class teacher, health notes and fees, in Arabic and English, identical in every branch so families who move cities keep the same app.
A consistent family experience wherever the child attends.
Companies meeting childcare duties under the Labour Law, or funding places as a benefit, get an account showing allocated places, usage and invoices by city, with no access to individual children's records.
Employers see what they pay for, families keep their privacy.
Hosting inside the Kingdom when your policy requires it, encryption at rest and in transit, role based access, audit logs and controls planned against the National Cybersecurity Authority's guidance where your clients or contracts demand it.
A security posture you can explain to parents and regulators.
Who this is for
Childcare in Saudi Arabia has grown quickly alongside Vision 2030 and the rise in women's participation in the workforce. Kindergartens and nurseries are licensed by the Ministry of Education, while childcare hospitality centres serving working parents may be licensed by the Ministry of Human Resources and Social Development. As a childcare management app development company working in Saudi Arabia, we see four kinds of buyer, each with a different first priority. In every case we ask early how places are funded, by parents, employers, HRDF support or a mix, because funding shapes billing, reporting and the permissions each user needs.
Groups with branches in two or more regions need shared families, fees and reporting with local control over rooms and staff. We plan the data model and permissions for growth, so adding a new city is a configuration task rather than a new project. Rollout usually starts in the home region, then follows the opening schedule for new branches. Branch names, timings and fee tables for a new city are prepared in advance, so families can enrol before the doors open.
Built so the next city is a setting, not a rebuild.
Banks, hospitals, government entities and large companies sometimes operate or contract nurseries for employees in several cities. They need allocation by site and department, cost reporting and a clear separation between what the employer sees and what parents share with the nursery. We build the employer layer on top of the operator's system or as a standalone platform. Where an employer contracts several nurseries in different cities, the account can combine their usage into one report for HR and finance.
Centres serving working parents often have long hours, flexible sessions and families using HRDF support. The priority is accurate attendance, flexible booking and records that reconcile easily. We keep the parent experience simple while the admin side carries the extra detail. Extended day and drop in sessions are priced and invoiced automatically, so staff at the front desk are not working out charges by hand at closing time.
Accurate attendance is the foundation for everything else.
Many nurseries started on foreign platforms that handle Arabic poorly, do not support mada or ZATCA invoicing, and host data outside the Kingdom. We plan a migration to a custom Saudi build, moving family and fee history carefully, and run both systems side by side until totals match. Staff are trained on the new system branch by branch, and the old platform is switched off only when every site has signed off.
Migration tested on a copy before any family is moved.
Engagement models
Codeeo has delivered 200+ projects across the UAE and the US, with a team of 80+ across Dubai, Riyadh and Karachi; our Riyadh presence hosts discovery workshops, and regional pilots are supported by video call. For national childcare platforms we usually agree a fixed scope for the first release and pilot, then move to either a monthly retainer or a dedicated team for the regional rollout. The model can change as the platform grows, and each stage has its scope written down before it starts. Head office receives working builds and progress reviews on a regular rhythm, and branch managers are brought in early so the people who will use the system every day help shape it.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We typically use Flutter or React Native for parent and staff apps, a web dashboard for branches and head office, and cloud hosting in a Saudi region when required. Integrations include licensed payment gateways, ZATCA e-invoicing, ERP and HR systems, and identity services where approved. Monitoring and backups are set up from the first release, so a problem in one region is noticed and fixed before parents feel it.
01Mobile
02Data and cloud
03Marketing and tracking
Daily care, compliance records, payments and central reporting.
At branch level, parents need check in, pickup controls, daily reports and fees, and teachers need a simple classroom view. At national level, the platform has to keep licence records per branch, support HRDF reconciliations, issue invoices that fit ZATCA rules, take mada and wallet payments and give head office a view across regions. We decide in discovery which national layers belong in the first release. Many operators start with fees and invoicing, because that is where manual work and errors cost the most.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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