Services · Ecommerce development · Community membership sites
Codeeo handles community management membership website development in Saudi Arabia for compound operators, residential developers, owners associations and facility management firms that sell optional memberships. Gym and pool plans, padel and tennis access, kids' academies, family bundles and non-resident passes are sold, renewed and checked from one Arabic first platform. Residents sign in with Nafath, prove where they live, pay with mada or Apple Pay and receive a ZATCA compliant invoice, while head office sees every community in one place.
Many Saudi operators now manage communities in more than one region, each with its own facilities and rules. The platform keeps those differences configurable rather than hard coded, so a new compound in another city goes live with its own tiers and timetables without a rebuild, and finance still closes the month from one set of records.
200+ companies servedFrom a first store to an ADX listed developer
Platform capabilities
Selling memberships for one clubhouse is a modest project. Selling them across a portfolio of compounds and towers in several regions of the Kingdom is a different one. Each community has its own facilities, its own resident mix and often its own owner or developer with a view on pricing. Finance wants one ledger. Compliance wants personal data held properly under the Personal Data Protection Law. Residents want to pay the way they pay for everything else, which in Saudi Arabia means mada first.
The capabilities below are the core of a community management paid membership platform development project at national scale. We configure them per community, so a compound with a large expatriate population and a tower block for Saudi families can run very different offers from the same system. Your operations team manages tiers, prices for future renewals, timetables and content from the admin panel without calling a developer.
Each compound, tower or neighbourhood is a separate community with its own facilities, tiers, staff roles and Arabic and English content. Head office users see all of them; a community manager sees only their own. Shared settings such as terms, invoice templates and branding are inherited and can be overridden locally.
New communities launch from configuration, not from a new build.
Saudi and resident members sign in through Nafath, then link to a unit by national address and upload a title deed for owners or an Ejar contract for tenants. Visitors and others without Nafath use email or mobile verification with manual approval. Staff approve or reject each application with a reason the member can read.
Only eligible households can buy resident tiers.
Tiers for owners, tenants, families, couples, seniors, juniors and non-residents, each linked to facilities, session limits and guest allowances. Ladies' and family hours can be attached to specific tiers and facilities, so the rules members agreed to are the ones the booking system applies.
Every tier states exactly what it includes.
This is the heart of community management membership payment integration in Saudi Arabia: a SAMA licensed gateway taking mada, Visa, Mastercard and Apple Pay, wallet payment through STC Bank where your gateway supports it, and Tabby or Tamara for annual plans if you choose to offer split payments. SADAD bills suit corporate accounts paying by transfer.
Members pay with the methods they already use daily.
Monthly, quarterly, termly and annual plans renew on the date each member joined, with saved card tokens held by the gateway rather than on your servers. Failed payments retry on your schedule, members get Arabic and English reminders by SMS and email, and access pauses only after the grace period you set.
Renewals collect themselves, and lapses are handled politely.
Every charge, refund and credit note produces an electronic tax invoice that follows ZATCA's Fatoora requirements, with the QR code and VAT breakdown, and integrates with the ZATCA platform once your phase two wave applies. Invoices can be issued per community entity if your portfolio uses separate commercial registrations.
Finance gets compliant invoices without manual rework.
A household account shows the plan, linked family members, guest passes left, renewal date, invoices and booking history. Members upgrade, add a child to a junior plan, update their card or request a freeze themselves, with every change logged against the member record.
Routine membership admin moves off the front desk.
Timetables, academy updates, club rules, Ramadan opening hours and event recordings sit behind membership and can be limited by tier or community. A swim squad parent in one compound sees squad news only for that compound, in their chosen language.
Members find information that matches what they pay for.
Each member carries a QR pass in the portal or their phone wallet, scanned by a reception tablet at the clubhouse. Where a compound already runs turnstiles or card readers with an open interface, we connect them so access follows membership status automatically, including guest passes that expire at the end of the visit.
Reception checks entitlement in seconds instead of searching a list.
Active members, renewals due, churn, revenue by tier and community, utilisation of each facility and outstanding balances, exported for finance or connected to Power BI. Owners of individual compounds can receive their own report without seeing the rest of the portfolio.
Pricing decisions rest on real usage, not guesses.
Who this is for
A national platform earns its keep when there is more than one community to run, or a clear plan to add more. It also suits operators whose current setup relies on bank transfers, paper forms and a spreadsheet per clubhouse, because the reconciliation work alone grows with every new site. These four operator types cover most of the projects we scope across the Kingdom, and many portfolios combine two or three of them.
Operators running compounds in the Central, Western and Eastern regions often have a single brand but quite different residents in each place. One site may house families relocated by employers, another a mix of Saudi and expatriate households. The platform lets each compound keep its own tiers and corporate arrangements while finance sees the whole portfolio. Corporate accounts can cover employees across compounds, with one consolidated invoice for the employer.
Best when one finance team serves many sites.
New residential districts often open with a clubhouse, sports courts and a community centre before an owners association is fully running. The developer needs a way to sell optional memberships from the first handover, then pass operation to an association or a management company later. We design ownership of data and accounts so that handover is clean, with clear records of who paid for what.
Plan the handover before the first member joins.
Associations for jointly owned buildings collect their statutory contributions through REGA's Mullak platform, and we leave that untouched. What they sometimes add is paid access to extras, such as a rooftop gym run by an operator or a residents' sports club. A separate membership platform keeps voluntary income and its invoices clear of association contributions.
Statutory fees and optional memberships stay apart.
Firms that operate gyms, pools and clubs inside communities owned by others need to sell memberships under each client's brand while keeping their own operations consistent. The platform supports separate branding and merchant accounts per client, so each owner's money lands in the right account, and your operators use one admin panel throughout.
One operating model, several client brands.
Ways to work with us
Most national projects begin with a fixed scope release for the platform and a pilot community, then move to a rollout phase priced per wave of communities. Operators adding sites every year often keep a retainer for onboarding, seasonal tier changes and reporting. Discovery can run in person in Riyadh, where part of our team of 80+ is based, and by video call for regional teams in Jeddah, Dammam or elsewhere. You keep one named lead from the first workshop to the final wave.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We usually build with Laravel or Next.js and a subscription billing layer provided by your SAMA licensed gateway, hosted in a cloud region inside the Kingdom when your data policy calls for it. Integrations with access control, accounting software and your CRM are agreed in discovery and documented for your own IT team.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It depends on the number of communities and integrations in the first release.
A platform for one pilot community with standard tiers and a single gateway is a much shorter build than a portfolio launch with turnstile integration and several invoicing entities. We agree the pilot scope in discovery, write the timeline into the plan before design starts, and schedule later communities as separate waves. That way the first community goes live sooner, and what you learn from real members shapes the rollout instead of a long build delaying everything.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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