Document management software shaped around Saudi records, Arabic files and national rules.

Each file is tagged with a sensitivity level that mirrors the national classification tiers, from public through restricted to secret. The label controls who can view, download, print or share it, and changing a label is itself logged, so classification decisions can be reviewed during an internal or external audit. Before the first release, we also review which departments create the most files and which teams search for them most often, because that tells us where adoption will succeed or stall.

Records holding personal data are flagged, linked to a lawful purpose and grouped by data subject. When an employee or customer asks to see, correct or remove their information, staff can find every related file in one search and respond within the deadlines your privacy officer sets. Where staff are unsure whether a file falls under these rules, a short guided question at upload helps them choose correctly.

Scanned letters, contracts and certificates are converted to searchable text in Arabic and English. Search handles different spellings of the same name, diacritics and mixed language documents, and results respect the user's permissions so nobody discovers a file they should not open.

Invoices generated by your ERP or billing system are stored with their XML, QR data and PDF copy, linked to the customer, contract and payment. Finance can retrieve any invoice by number, buyer VAT number or date when ZATCA or an auditor asks for it.

Where your organisation is approved to integrate with Nafath, users can sign in and confirm approvals with their national digital identity. For internal staff we also support Microsoft Entra ID or your existing single sign-on, with step-up confirmation for high-risk actions such as deleting or releasing restricted files. Approval delegations for leave periods are recorded too, so a signature by a deputy is traceable to the person who granted the authority.

Retention periods can be calculated in either calendar, matching how your policies and contracts are written. When a period ends, the system proposes destruction or transfer, routes it for approval and keeps a certificate of what was removed, by whom and under which rule.

Many Saudi organisations still number every official letter in a sadir and warid register. We digitise that register: each letter receives its reference, is linked to the related file, and is routed to the responsible department with a due date and a reminder before it lapses. Department heads see their open items on one screen and can reassign letters when a colleague is away.

A group with offices in the Central, Western and Eastern regions can share one platform while each branch sees only its own workspace. Head office receives consolidated reporting, and cross-branch sharing requires an explicit grant that expires when the task is complete.

We deploy to the cloud region or local data centre your policy names, with encrypted storage, tested backups and a documented recovery procedure. Hosting choices are made with your security team against the NCA controls that apply to you, not decided by our default.

A companion app for iOS and Android lets staff photograph a signed delivery note, a site permit or an identity copy, crop and enhance it, choose the category and submit it straight into the correct workspace. Files are never stored in the phone gallery, and uploads queue safely when coverage drops on the road between cities.