Services · Ecommerce development · Document management subscription sites
Codeeo handles document management subscription website development Riyadh software companies use to sell their DMS online. We build the pricing pages, Arabic first sign up, recurring billing, ZATCA compliant invoices and the customer account where admins add users, buy storage and change plans. A ten person engineering consultancy on King Fahd Road can subscribe by card in one sitting, while a regional headquarters in KAFD signs an annual order with purchase orders and invoiced payment, both on the same billing records.
Our Riyadh office means discovery workshops and design reviews can happen face to face, at your premises or ours. This page covers the commercial side: plans, payment, invoices and accounts. Your document repository, workflows and search are the product itself; we connect to them through the provisioning and usage events your platform already produces.
200+ companies servedFrom a first store to an ADX listed developer
What the platform covers
Document management is priced differently from most software. Customers pay for people, for gigabytes and for features such as retention policies, audit logs or electronic signature, and they worry about one thing more than price: what happens to their files if they stop paying. A Riyadh buyer from a ministry supplier or a bank will ask where documents are stored, how long backups are kept and how the contract ends before they look at your plan cards.
We design the subscription platform around those questions. Seats and storage are billed as separate meters with clear limits, add-ons switch features on inside your product the moment they are paid for, and the account area shows usage against the plan in Arabic or English. Large accounts get a contract path with order forms, purchase order references and bank transfer, while smaller firms pay by mada or credit card without speaking to anyone. Every charge produces a tax invoice that meets ZATCA rules, and the customer can always see how to export their documents.
Plan cards that explain what a full user, a read only user and an external guest each cost, how much storage comes with each tier and what happens when it fills. A calculator lets a buyer enter headcount and expected archive size and see the right plan, in Arabic or English.
Buyers pick the correct tier without booking a sales call.
A request form for organisations above a set headcount that captures departments, hosting requirements and expected volume, then generates an order form for your team to approve. Once signed, the account moves to annual billing with committed seats and the buyer's purchase order number printed on each invoice.
Riyadh corporate deals sit on the same records as card customers.
When the first payment clears, the platform calls your product to create the tenant, set the storage quota and invite the admin. Failed provisioning is retried and flagged to your support team, so nobody pays and then waits for a manual setup.
A new customer is uploading files minutes after paying.
Extra storage blocks, advanced retention, OCR packs, e-signature bundles or an in-Kingdom hosting tier, each bought from the account area and switched on through a feature flag in your product. Charges are prorated to the current billing period.
Expansion revenue arrives without a renegotiated contract.
Monthly and annual renewals through a SAMA licensed gateway, accepting mada, Visa, Mastercard and Apple Pay, plus SADAD or bank transfer for invoiced accounts. We confirm stored card renewal support for mada with your acquirer before committing to a design.
Local cards renew on schedule without customers re-entering details.
Standard tax invoices carrying both parties' VAT numbers, Arabic fields and the QR code, connected to Fatoora when your company's integration wave applies. Plan downgrades and seat removals generate credit notes automatically instead of manual edits by finance.
Every renewal leaves a compliant invoice trail.
When a customer moves to a smaller plan while holding more storage than it allows, the platform does not delete anything. It warns the admin, switches uploads to read only and offers a storage block or the higher plan. The rules are written on the pricing page too.
No customer loses files over a billing change.
Customer admins invite colleagues, assign full or read only seats, add external guests for a project, see who has not signed in for months and release those seats before renewal. Larger accounts can connect Microsoft Entra ID or another identity provider for single sign on, so leavers lose access the day HR removes them.
Seat counts stay accurate, so invoices do too.
A cancellation flow that states the retention period, schedules a full export with folder structure and metadata, and keeps the account readable until that period ends. Your team can offer a pause or an archive only plan as an alternative.
Procurement teams sign knowing how the exit works.
A finance dashboard for recurring revenue, renewals due in the next quarter, storage growth by account and seats added or removed, exported to your accounting system. Sales sees which Riyadh accounts are near their quota and ready for an upgrade conversation.
Upgrades are timed by real usage, not guesswork.
Who this is for
Riyadh concentrates the buyers who care most about records: head offices, government contractors, banks and the regional headquarters that moved to the city. That shapes how a DMS vendor here should sell. Document management SaaS website development Riyadh vendors bring to us usually begins with a product that already works and a sales process that does not scale, because every customer still needs a founder to send an invoice. The right platform depends on who buys and how much of the sale needs a person.
You have paying customers, but each one was won by meeting, priced in a spreadsheet and billed by a manual invoice. We introduce published plans, card checkout for smaller teams and automatic renewals, then migrate your existing customers onto the new billing records with their renewal dates and agreed prices intact. Your monthly recurring revenue becomes a number you read from a dashboard rather than calculate.
Existing customers keep their terms; only new sign ups see the new plans.
Contractors that work with ministries expect formal quotations, commercial registration details on every document, hosting inside the Kingdom and invoices that match their purchase orders. We build the quotation path, the hosting tier selection and the invoice fields those buyers need, and we write the security and data residency page their IT teams will read first.
Hosting claims on the site must match your actual infrastructure.
Your product sells abroad on a billing platform that cannot issue Saudi tax invoices or take mada. We build a Saudi storefront with Arabic pricing, local payment methods and ZATCA invoicing, and decide with you whether it runs alongside your global billing or replaces it for Saudi customers. Your Riyadh entity's VAT and commercial registration details appear correctly on each invoice.
Some Riyadh IT firms bundle document management with implementation, scanning or support and want to sell it as one subscription. We set up plans that combine software seats with service hours, one off onboarding charges and partner pricing, and give your consultants an admin view to provision clients on their behalf.
How we work together
A subscription platform touches three groups inside your company: product engineers who own the DMS, finance who own invoices and VAT, and sales who own the large accounts. We run discovery with all three in the room at our Riyadh office or yours, because a billing rule agreed by one group alone tends to break for another. Our team of 80+ across Dubai, Riyadh and Karachi covers design, engineering and quality assurance, and you speak to the same project lead from the first workshop to launch.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We work with Next.js or Laravel for the storefront and account area, a subscription billing engine chosen for your plan logic, and a Saudi gateway for collection. Hosting follows your data residency position, including Saudi cloud regions where buyers require them.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It depends on how many plans, meters and payment paths you need, and we fix the timeline in writing after discovery.
A platform with card checkout and two or three published plans is a smaller piece of work than one with enterprise quotations, purchase orders, multiple hosting tiers and a migration of existing customers. The other factors are how ready your product is to receive provisioning calls, whether your company is already integrated with Fatoora, and how quickly your gateway completes onboarding. We set the dates once those are known, and the workshop in Riyadh is usually where they become clear.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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