Services · Ecommerce development · Equipment rental booking sites
Codeeo provides equipment rental booking website development Riyadh hire companies use to sell time on their fleet online. Contractors working across the capital's large development programmes, its industrial cities and its busy commercial districts want to reserve excavators, telehandlers, access platforms and generators for specific sites, on agreed rates, with approvals and invoices that fit their procurement process. We build the booking and payment website that makes that possible, and our Riyadh team can work with you in person.
A large Riyadh contractor might have a dozen sites, three procurement officers and a negotiated rate card with you. Your website should know all of that the moment one of their engineers logs in, rather than showing the same public prices to everyone and leaving your sales team to correct each order by hand.
200+ companies servedFrom a first store to an ADX listed developer
Inside the booking platform
Most hire bookings in Riyadh are business to business. The person choosing a machine is often a site engineer, the person approving it sits in a head office, and the person paying is in finance. A booking site that only offers a public price and a card form misses all three of them.
We build around that reality. Accounts carry negotiated rates, sites, approval limits and payment terms, while walk in customers still get a simple card checkout. Behind both sits one availability calendar fed from your fleet records, so the website, the sales desk and the depot work from the same picture of what is free. Your staff manage rates, rules and content from an Arabic and English admin without asking a developer.
Each contractor account sees its own negotiated daily, weekly and monthly rates, including any discounts for long hires or bundled transport. Public prices remain for unregistered visitors. When a framework agreement is renewed, your sales team uploads the new rate card and it applies from the date you set.
Orders arrive at the agreed price, with no manual correction.
Site engineers can request equipment, but bookings above a value or duration limit wait for a project manager or procurement officer to approve. Approvers get a notification, review the request with its site and cost code, and approve or reject in the account. Your team only sees confirmed orders.
Customer approvals happen on the site, not in your inbox.
Contractors save each project with its National Address, site contact, access hours and safety induction notes. Bookings, deliveries and invoices are grouped by site and cost code, so a customer running work in the north of the city and another project near the industrial cities can see each one separately.
Invoices match the customer's own project accounting.
Some hires cannot be booked instantly, such as a mobile crane needing a lift plan or a large cooling package for a venue. These go through a structured request with drawings and dates attached. Your engineers reply with a quote inside the account, and the customer accepts and pays with one click.
Complex hires get the same tracked path as simple ones.
Customers call off equipment from the account instead of phoning the depot, choosing a collection date and adding notes on where the unit sits on site. Extensions check the next reservation first. Both create a time stamped record, which settles most arguments about when a hire really ended.
Clear off-hire records and fewer billing disputes.
Walk in customers pay with mada, Visa, Mastercard or Apple Pay through a SAMA licensed gateway, with deposits held where needed. Account customers receive invoices they can settle by bank transfer, and where your billing setup supports it, invoices can be presented through SADAD for payment from the customer's bank.
Every customer pays through a channel their finance team accepts.
Confirmed bookings, extensions, transport and damage charges are sent to your ERP or accounting system, which already issues ZATCA compliant e-invoices. Invoice copies then appear in the customer account, grouped by site, so their finance team downloads what they need without emailing your office.
One source of truth for every tax invoice.
Riyadh Season and the capital's exhibitions create bursts of demand for generators, cooling, lighting and access kit. Seasonal packages, earlier payment deadlines and higher deposits can be switched on for chosen dates, then switched off when the calendar returns to normal.
Short, busy periods are handled without rewriting the site.
Managers see bookings by customer, site and equipment class, approval times, overdue off-hires and outstanding balances. Customers see their own spend by project. Both views help when you renegotiate a framework rate or plan the next fleet purchase.
Rate talks and fleet plans start from real order data.
Large Riyadh projects will not let a crane or manlift through the gate without current inspection certificates and operator documents. Each unit's certificates are stored with its listing, attached automatically to the booking confirmation, and flagged to your workshop before they expire so the unit is not offered for hires it cannot legally complete.
Equipment arrives with the paperwork the site gate asks for.
Who this is for
The capital has some of the largest rental fleets in the Kingdom and some of the most demanding customers. Big contractors have procurement departments, project managers with tight budgets, and finance teams who reject any invoice that does not match a purchase order. Smaller customers simply want to book and pay quickly. These are the four situations where we see a booking site change how a Riyadh rental firm works.
If most of your revenue comes from a handful of large contractors on negotiated rates, the website becomes their ordering portal. Rate cards, sites, approval limits and cost codes live in each account, and your sales desk handles exceptions rather than every routine order. Because our Saudi team is in Riyadh, we can hold discovery workshops at your office with sales, operations and finance together.
Start with your two largest framework customers.
Firms with depots in different parts of the city and near the industrial cities need the site to pick the depot that can serve each address, show availability by depot, and price transport accordingly. Customers just see whether a unit can reach their site on the dates requested.
Depot routing is set by delivery zone, not guesswork.
Generator and temporary cooling firms serve both long facility contracts and short event hires. The site handles both: account bookings for facility managers, and paid packages with deposits for event producers during busy seasons. Seasonal settings are controlled from the admin, so the marketing team can open event packages for Riyadh Season without touching facility contracts.
One fleet, two very different booking paths.
If every hire still starts with an email, a phone call and a PDF quote, online booking removes most of that work for standard kit. We keep a structured quote request for the hires that genuinely need engineering input, so nothing gets forced into the wrong path.
Standard kit online first, engineered hires by request.
How we work together
Codeeo's team of 80+ works across Dubai, Riyadh and Karachi, has delivered 200+ projects across the UAE and the US, and is rated 4.7 from 23 Google reviews. For Riyadh clients we can run discovery workshops, design reviews and staff training face to face at your office or depot, and switch to video calls whenever that is easier for busy managers. You work with one project lead throughout, approve every stage in a staging site, and receive full documentation of the admin and its rules at handover. After launch, a support arrangement of your choosing covers fixes and improvements, and every account, from hosting to the payment merchant profile, stays registered to your business so you can move providers if you ever need to.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Fleets with framework customers, approvals and ERP links are normally built custom in Laravel or Next.js. A smaller firm with simple pricing can start on WordPress or Shopify with a rental extension. Hosting in Saudi Arabia and security controls are planned against PDPL and NCA requirements.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
Because the hard part is agreeing rules with your people, and that goes faster in a room.
Rate cards, approval limits, deposit rules and off-hire policies involve sales, operations and finance, who often disagree at first. Our Saudi team is based in Riyadh, so we can sit with all three at your office, watch how the depot releases equipment, and settle those rules in a workshop rather than over weeks of email. Later reviews can be in person or by video, whichever suits your managers.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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