Services · Mobile app development · Event management apps
We handle event management app development Jeddah organisers, venues and hospitality groups need for a city that hosts film premieres in Al Balad, large exhibitions at the Jeddah Superdome, motorsport weekends on the Corniche and some of the busiest wedding seasons in the Kingdom. The app brings ticketing, accreditation, guest lists, schedules and food ordering together, so visitors arriving from the airport, the port or across the city know where to go and what they have booked.
Jeddah crowds are mixed: residents, Saudi visitors from other regions, international guests and pilgrims passing through on their way to or from Makkah. We design for that mix with clear Arabic and English, simple payments and directions that make sense to someone who does not know the city.
200+ companies servedFrom a first store to an ADX listed developer
What the app can include
Jeddah does not have a single kind of event. The historic district of Al Balad now carries cultural programmes, including the Red Sea International Film Festival, which has used new screening venues in the old town for recent editions. The Jeddah Superdome takes large exhibitions, among them the Hajj Conference and Exhibition run by the Ministry of Hajj and Umrah, which brings government bodies and service companies from many countries to one hall. Along the Corniche, outdoor concerts, fan zones and race weekends depend on evening crowds and sea breeze. Behind all of this sits a busy private market of weddings, engagement parties and corporate dinners in hotels and wedding halls across the north of the city. Each of these needs different tools, and few organisers need all of them. The modules below are the ones we most often combine for Jeddah clients, chosen during discovery rather than bundled by default.
A full programme of screenings, talks and workshops with filters by venue, language and day, plus a personal schedule each guest builds. Seats for each screening are reserved in the app, and late changes such as an added screening or a moved talk go out as push alerts to everyone holding a seat.
Guests plan their festival days without printed guides.
Separate application flows for press, industry professionals, talent and partners, with document upload, review queues and approval or rejection messages. Approved guests receive a digital pass with access levels, so a journalist and a market delegate open different doors with the same app.
Accreditation handled in one queue, not in email threads.
Exhibitor onboarding, stand allocation, staff passes, deliveries scheduling and lead scanning for large trade shows. International exhibitors see instructions in English, local exhibitors in Arabic, and the organiser tracks which stands are ready during build up so nothing is missed before opening day.
Build up runs to plan and exhibitors start the show ready.
Planning tools for wedding planners and families: guest lists split by side of the family or by hall section, digital invitations with RSVP, seating plans, supplier checklists and a day of timeline shared with the hall manager. Guests receive a pass to show at the door, which keeps uninvited guests out without awkward conversations.
Hosts know exactly who is coming and where they sit.
For hotels, beach clubs and waterfront restaurants that host event nights: table booking by area, minimum party sizes, deposits where your policy requires them and confirmation messages. Staff see the night's bookings by section and can mark arrivals as guests walk in.
Event nights fill up in advance instead of at the door.
Menus for food trucks, kiosks and cafes at Corniche events and fan zones, with pickup numbers and alerts when an order is ready. Drinks and food can be ordered from a seat or stand, which matters when guests do not want to leave a good spot near the stage or track.
Fewer people stuck in queues during the main act.
Guest arrival details for speakers, talent and delegations, with pickup times from King Abdulaziz International Airport, hotel assignments and driver contacts. Coordinators see who has landed and who is still in transit, which is useful when dozens of guests arrive on different flights the day before an opening.
VIP arrivals handled without a wall of spreadsheets.
Jeddah is humid for much of the year and outdoor programmes often start after sunset. The app sends notices about start times, water points, shaded areas and any schedule changes caused by weather, segmented to the people holding tickets for that session.
Outdoor guests arrive prepared and on time.
mada, Apple Pay, STC Bank and international cards through a Saudi payment gateway, with ZATCA compliant e-invoices for corporate bookings and exhibitor fees. International visitors can pay with foreign cards, and refunds for cancelled sessions are issued from the dashboard.
Local and international guests pay without friction.
A supplier view for caterers, florists, sound and lighting crews, stand builders and security firms, each with their own tasks, delivery windows and loading bay slots. Planners see what is confirmed, what is late and who to call. For weddings in busy months, when the same hall turns around events on consecutive nights, this keeps suppliers from different families out of each other's way.
Every supplier knows when to arrive and what is expected.
Who this is for
Jeddah's event market is spread across cultural festivals, trade exhibitions, waterfront entertainment and a large private celebrations sector. Most clients sit clearly in one of these, and their first app should reflect that rather than trying to be a general event platform. Wedding halls and hotels tend to want a product they can offer to every booking, while festivals and exhibitions want an app that returns each edition with new content. Here is how we approach each starting point.
Your audience mixes the public, industry guests, press and talent, often across several venues in the old town. The hard parts are accreditation, seat reservations for popular screenings and keeping everyone informed when the programme shifts. We start with the programme, personal schedules and accreditation, then add audience voting, venue maps or partner content once the core runs well. Industry guests can also book meetings with producers or sales agents during market days, which keeps the professional side of a festival in the same app as the public screenings.
Public events need a General Entertainment Authority permit, which your organisation holds.
You run trade shows or sector exhibitions with international exhibitors, government stands and large visitor numbers. You need exhibitor onboarding, staff passes, build up tracking, visitor registration and lead capture that work at scale. We design the app around your show cycle so it can be reused for each edition with new content and the same exhibitor history.
Exhibitions are licensed by the Saudi Conventions and Exhibitions General Authority.
Weddings in Jeddah can involve hundreds of guests, separate halls or sections, many suppliers and families who want control of the guest list. An app gives planners one place for invitations, RSVPs, seating, supplier schedules and door checks. Wedding halls can also offer it to every booking as part of their service, with their own branding.
Guest data is personal data under the PDPL and is handled as such.
You host concerts, themed nights, brunches or private events at a hotel or beach venue and sell tables or tickets for them. We build reservations, ticketing, order ahead and a guest profile that remembers each visitor's past bookings, so marketing can invite the right people to the next night rather than messaging everyone. Guests who came to a sunset concert last season can be offered early booking for the next one, and corporate clients can rebook a private terrace with the same set up they used before.
How we work together
A festival or exhibition with a fixed date usually starts with a scoped build tied to that date and a retainer for changes between editions. Wedding halls and hotels with a steady flow of bookings often prefer a product approach, adding features each quarter. Larger groups with several venues take a dedicated team. Cost is driven by the number of guest types, accreditation complexity, integrations with ticketing or access hardware, peak user numbers and the amount of content your team updates during the event. Season timing matters too: building ahead of the busy cooler months is calmer than squeezing work into the weeks before a festival.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
The stack is chosen for outdoor use, peak traffic during festival nights and the systems your venues already use, such as hotel property management, point of sale and access control. We document it fully so the app can be maintained by your own team or another supplier, and agree hosting location with you before build starts. Peak load tests are run before the opening night of any festival.
01Mobile
02Data and cloud
03Marketing and tracking
Cost follows scope, integrations and peak load rather than a fixed package.
A guest list and invitation app for a wedding hall is a far smaller build than an exhibition app with exhibitor onboarding, lead scanning and accreditation. The main drivers are the number of guest types, how many outside systems we connect, whether entry must work offline and how many people use the app at the same time. We give you a written estimate after discovery, once the first release is defined.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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