Services · Mobile app development · Payroll software
We provide payroll software development Jeddah employers use to pay large, moving workforces accurately every month. Retail chains, restaurant groups, hotels, clinics, freight forwarders and port service companies in the city get one system for shift and overtime pay, commissions, GOSI, Mudad wage protection files, bank transfers and final settlements. Branch managers send inputs from their phones, and the payroll team in Jeddah stops chasing figures across dozens of locations at month end.
Jeddah payrolls are wide rather than deep: hundreds of employees on similar contracts, spread across malls, kitchens, warehouses and branches in Makkah and Madinah, with joiners and leavers every week. Small errors repeated across that many payslips become expensive quickly.
200+ companies servedFrom a first store to an ADX listed developer
What the system handles
The hard part of a Jeddah payroll is collecting inputs, not calculating them. Overtime sits on a supervisor's sheet in a shop on Tahlia Street, a commission figure lives in the point of sale report, a salary advance was agreed verbally at a branch in Madinah. By the time payroll sees it, the cut off has passed. We build the system so inputs arrive from the branches in a fixed format, are approved by the right manager, and reach payroll already checked. The calculations then follow the Saudi Labour Law and your own policies, and the outputs are the files your banks and Mudad accept. Everything below is configurable per brand, branch or contract type, because a hotel and a pharmacy in the same group rarely pay the same way.
Store, restaurant and site managers submit overtime, absences, advances and penalties on their phones before the cut off, with each entry tied to an employee and a reason. Payroll sees which branches have submitted and which are late, instead of phoning around on the last day. Late branches get an automatic reminder, and the payroll lead can see each manager's history of late or corrected submissions.
Complete inputs by the cut off, from every branch.
Sales targets and commission tiers are read from your point of sale or ERP data, calculated per employee or per store team, and shown on the payslip as a separate line. Staff who move between malls during the month are credited for the sales at each branch.
Commission disputes drop because the calculation is visible.
Rotating shifts for port warehouses, hotel front desks and clinic night cover are priced by rule: overtime at the Labour Law premium, weekend and public holiday work, and reduced Ramadan hours. The rules read hours from your attendance system rather than from typed totals.
Overtime paid on recorded hours, not estimates.
Hotels and transport operators serving Umrah and Hajj traffic through Jeddah often add staff for a season. The system handles partial months, short fixed term contracts and their final settlements without forcing payroll to create a separate workbook for each intake.
Peak season hiring does not break the payroll.
Salary advances and employee loans are recorded once, with an agreed instalment plan, and recovered automatically each month within the limits the Labour Law places on deductions. Balances follow the employee if they move branch and are settled in the final payment if they leave.
No forgotten recoveries and no illegal deductions.
Before upload, the system compares each salary with the contract wage registered in Qiwa and flags gaps, missing IBANs and new joiners without a registered contract. Your team fixes issues while there is still time, rather than after the file comes back rejected.
Wage protection compliance checked before submission.
Large Jeddah employers often pay through more than one bank, sometimes with card based payroll for workers without a full account. We generate each bank's format from the same approved run and keep a record of which file paid which employee. Rejected transfers come back as a follow up list rather than a surprise phone call from a branch.
One approved run, every bank file produced.
Contributions are calculated on the contributory wage for each employee: occupational hazards for every worker, and annuity and SANED for Saudi staff, with separate tables for those registered under the 2024 Social Insurance Law. Monthly totals reconcile to the GOSI invoice.
The GOSI bill matches what payroll deducted.
Payslips appear in Arabic and English, with the option of further languages for explanatory notes where much of your workforce reads another language. Staff open them on the app or receive a secure link, so branches no longer print and hand out paper slips.
Fewer pay questions at branch counters.
Payroll cost splits by brand, branch and department, including overtime and commission, so operations managers can compare staffing cost between a Corniche restaurant and a mall outlet. Reports export to Power BI or your ERP.
Staff cost seen branch by branch, every month.
Who this is for
Jeddah has a strong mix of family owned groups, franchise operators and logistics firms built around the port and the airport. Their payrolls share a pattern: many locations, a high share of hourly or variable pay, and turnover that keeps the payroll team busy with joiners and leavers. The four cases below are the ones where a packaged payroll product most often stops fitting and a custom build pays back fastest. If your situation sits between two of them, the discovery call usually shows which one should shape the first release.
Fashion, electronics and food franchises run dozens of outlets across the city's malls and high streets, each with its own manager and sales targets. Commission rules differ by brand and change with each campaign. We give each brand its own rule set inside one payroll, and let area managers approve inputs for their stores without seeing other brands' salaries. Staff who cover shifts in a sister brand are paid under the right rules for the hours they worked there.
Brand level rules, group level control.
Hotels and restaurant groups juggle split shifts, accommodation and meals provided in kind, and seasonal surges linked to Umrah traffic and events such as Jeddah Season. Payroll must cope with staff who start mid month and leave after a few months. We automate proration, short contract settlements and allowance rules so the payroll team can absorb a busy season. Accommodation and meals are recorded as benefits in kind where your policy treats them that way, so payslips stay honest about what is cash and what is provided.
Built for headcount that rises and falls.
Freight forwarders, clearing agents and warehouse operators work around vessel schedules, with night shifts and overtime that vary week to week. Drivers and warehouse crews are often paid through payroll cards. We connect attendance to overtime rules and generate bank and card files from the same run, so crews are paid for the hours the gate logs show. Overtime approvals sit with the shift supervisor who saw the work, not with head office.
Hours from the gate, pay from the rules.
Healthcare chains employ licensed professionals, support staff and night cover across Jeddah, Makkah and Taif, often with on call allowances and licence related pay differences. We model each role's package clearly and keep salary data separated by role, so only authorised managers see medical staff pay.
Clear packages, restricted visibility.
How we work together
For Jeddah clients, discovery, design reviews and pilot check ins run by video call, with shared screens on your real payroll data under agreed access rules. Our team of 80+ works across Dubai, Riyadh and Karachi, and a named lead stays your contact from the first call through rollout. Pilot results are reviewed on screen branch by branch, with every difference explained before more branches move across. Most Jeddah employers begin with a fixed scope pilot for a group of branches, then extend to the whole workforce on a monthly retainer. We have delivered 200+ projects across the UAE and the US, and clients rate us 4.7 from 23 Google reviews.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
A web console for payroll staff, a light mobile app for branch managers and employees, and connectors for your point of sale, attendance and accounting systems. Data stays in a hosting region that matches your policy, with access split by brand and branch.
01Mobile
02Data and cloud
03Marketing and tracking
Timing depends on the number of brands, branches and integrations in the first phase.
A pilot covering a few branches and one bank reaches go live sooner than a full group rollout with commissions and point of sale integration. We set the dates with you after discovery and plan the rollout in waves, keeping changes away from Ramadan and busy Umrah months when branch managers have no spare time to learn a new tool. Groups with branches in Makkah, Madinah and Taif often move their Jeddah branches first, because the payroll team can resolve early questions with nearby managers before the wider rollout.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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