Services · Mobile app development · Payroll software
Codeeo offers payroll software development Riyadh finance teams can run from calculation to bank file in one place. We build payroll systems for group head offices, regional headquarters, government contractors and professional firms in the capital, covering gross to net calculation, GOSI contributions, end of service provisions, Mudad wage protection files, bilingual payslips and journals for your ERP. Payroll stops living in a workbook that only one accountant understands.
Riyadh payrolls tend to be complicated at the top rather than the bottom: several legal entities, executive packages with schooling and ticket allowances, and finance controllers who want every variance explained before they approve the run. That is where custom software earns its place.
200+ companies servedFrom a first store to an ADX listed developer
What the system handles
A head office payroll in Riyadh rarely fails on the arithmetic. It fails on the edges: an employee transferred between two entities halfway through the month, an allowance that counts for GOSI in one company and not in another, a bank that rejects a file because one IBAN is a digit short. The features below are the ones that remove those edges. We order them by how much manual checking they replace, and we build the first release around the controls your auditors already ask about, so the new system is easier to defend than the spreadsheet it replaces. Everything runs in Arabic and English, and every figure on a payslip can be traced back to the rule that produced it.
Each commercial registration keeps its own establishment number, Mudad file and bank account, while group finance sees every entity in one console. Transfers between companies in the group are dated, so the employee is paid correctly by both entities for the days each one owes.
Group payroll runs once, with each entity still filing on its own.
Before anyone approves the run, the system compares this month with last month per employee and flags new joiners, leavers, changed allowances and unusual overtime. Controllers in Riyadh head offices tend to sign faster when each change already has a reason beside it. Controllers can comment on a flagged line and send it back to the preparer without reopening the whole run.
Approval becomes a review of exceptions, not of every line.
Housing, transport, schooling support, annual air tickets and family allowances are set up as separate components, each with its own rules for GOSI, end of service and proration. Senior hires on regional headquarters packages stop needing a manual adjustment every month. Package changes at promotion take effect from the date HR records, with arrears calculated automatically.
Complex packages calculate the same way every time.
Salaries split across departments, projects or government contracts by percentage or by timesheet, so contractors billing ministries in Riyadh can show exactly which staff cost sits on which contract. The allocation flows into the payroll journal without rekeying.
Contract costing that matches what payroll actually paid.
Approved payroll posts a summarised journal to Dynamics 365, Business Central, Odoo or SAP through their APIs, mapped to your chart of accounts and cost centres. Accruals for end of service and leave are posted the same way, every month.
The general ledger agrees with payroll without a reconciliation day.
The system produces the wage protection file in the layout Mudad expects and a payment file for each bank you use, then checks IBANs, contract wages and missing employees before upload rather than after a rejection.
Fewer rejected uploads and fewer late salaries.
Monthly provisions follow the Labour Law tiers, half a month's wage for each of the first five years and a full month after that, with the resignation reductions applied when a resignation is recorded. Finance sees the liability per entity at any month end.
The balance sheet liability is current, not estimated once a year.
When someone leaves, the system assembles the last salary, unused leave, the end of service award with any resignation reduction, outstanding advances and ticket entitlements into one statement in Arabic and English. HR reviews it, the employee signs it, and the payment joins the next bank file or goes out as an off cycle run.
Exit settlements agreed in days instead of argued over for weeks.
Preparer, reviewer and approver roles are separated, every change to a salary or rule is logged with who made it and when, and a closed month cannot be edited without a recorded reopening. External auditors get read only access to the evidence.
Audit requests answered from the system, not from email threads.
Employees open Arabic or English payslips on their phones, download salary certificates for banks and embassies, and raise a payroll query that lands with the right payroll officer instead of the general HR inbox.
Payroll queries arrive in writing, with the payslip attached.
Who this is for
Most Riyadh payroll projects begin with one painful month: a run that took a week, a Mudad rejection that delayed salaries, or an audit question nobody could answer quickly. The four situations below cover most of what we hear from finance teams in Olaya, King Abdullah Financial District and the business parks along the northern ring road. Each one points to a different first release, which is why we ask about the pain before we talk about features. None of them needs a giant system on day one; each needs the right first piece done properly.
Holding groups often run trading, contracting and services companies from one Riyadh head office, each with its own registration and bank. The payroll team ends up maintaining parallel spreadsheets and copying formulas between them. We build one rule set with entity level differences switched on where they apply, so a change to the housing allowance policy is made once and reaches every company it should.
Shared rules, separate filings.
Companies that moved their regional headquarters to Riyadh hire senior staff on packages that mix Saudi and international conventions: schooling support, home leave tickets, relocation repayments and bonuses spread across quarters. Generic payroll tools force these into one allowance line. We model each component properly, including whether it counts towards GOSI and the end of service base. Bonus deferrals and clawbacks follow the dates in each executive's agreement.
Package rules your HR director can read.
Firms delivering contracts for ministries and authorities in Riyadh must show which employees were charged to which project, often with Saudisation commitments attached. We link payroll to project codes and timesheets so cost reports and invoices draw on the same numbers your payroll paid, and contract managers stop asking finance for a separate breakdown.
One source for payroll and contract cost.
When auditors ask how a salary was calculated three months ago, a spreadsheet answer is slow and fragile. We replace manual workbooks with a system where each run is locked, each rule change is versioned and each payslip can be rebuilt from the rules that applied at the time. Controllers can answer the question in minutes.
Evidence on demand.
How we work together
Part of our 80+ person team works from Riyadh, alongside colleagues in Dubai and Karachi, so discovery sessions, parallel run reviews and go live meetings happen in person at your office. Payroll decisions involve finance, HR and sometimes legal, and those conversations move faster in one room. After launch, the same people who mapped your payroll stay available when a policy changes or a new entity joins the group. Most clients start with a fixed scope first release covering one or two entities, then extend on a monthly retainer. We have delivered 200+ projects across the UAE and the US, and our clients rate us 4.7 from 23 Google reviews.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
A web console for payroll and finance, a mobile app for employee payslips, and a calculation service your team can test independently. Hosting sits in a Saudi cloud region where your data policy requires it, with encryption at rest and role based access.
01Mobile
02Data and cloud
03Marketing and tracking
It depends mostly on how many entities and integrations go into the first release.
A single entity payroll with Mudad and bank files moves faster than a group rollout with ERP posting and project costing. We agree the schedule with your finance controller after the walkthrough, and we always plan the parallel run around your payroll calendar. Go live is set for the start of a cycle, never midway through a month that is already being processed, so your staff are paid on time throughout the switch. Groups with several entities often phase the rollout, moving one company at a time so the payroll team learns the system on the simplest payroll first.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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