Purchasing software for Jeddah importers, distributors and pilgrim season suppliers.

Orders carry the supplier currency, Incoterm, payment terms and expected port. Proforma invoices, packing lists and certificates of origin attach to the order, so the documents needed for clearance are in one place before the vessel arrives. Exchange rates are stored per order, which keeps later cost calculations honest when the riyal rate moves.

Each order links to shipments, bills of lading and container numbers, with expected and actual dates for departure, arrival in Jeddah and release from the port. Buyers update status manually or import it from your freight forwarder's reports, and sales staff see the expected arrival against the customer orders waiting for that stock.

Freight, insurance, customs duty, clearance fees, port handling and inland transport are spread across the items in a shipment by value, weight or volume, as you choose. The landed cost then flows to your ERP or pricing sheet, so margins are calculated on what goods really cost rather than on the supplier invoice alone.

Demand in Jeddah and the hotels supplied from it rises sharply around Ramadan, the Umrah peaks and the Hajj season. The planner shows last season's consumption by item, current stock, open orders and supplier lead times by sea, then suggests order dates working backwards from when stock must be on the shelf.

Store staff scan or select the order, count what arrived, record damage with photos and note batch and expiry dates for food and consumables. Short shipments raise a claim against the supplier automatically. The app works in Arabic and English and is designed for gloves, poor lighting and a busy loading bay.

Overseas factories confirm orders, upload shipping documents and update ready dates. Local suppliers in Jeddah upload their commercial registration and VAT certificate and respond to quotation requests. Each sees only their own orders and payments, in the language they choose.

Quotes in different currencies and on different Incoterms are converted to a comparable landed figure, so a cheaper ex works price from overseas can be weighed fairly against a delivered price from a Jeddah agent. Delivery time and past supplier performance sit beside price on the same screen.

Local supplier invoices are checked against ZATCA e-invoicing fields and matched with orders and receipts. For overseas suppliers, payment milestones such as deposit, balance against documents or letter of credit are tracked with due dates, so finance can plan cash before a large Hajj season order.

Many Jeddah businesses are family owned and run with a short chain of command. Approvals can be as simple as buyer and owner, with an extra step only above a set value or for new suppliers. Owners approve from the mobile app with the quote, the stock position and the landed cost estimate in front of them.

Each delivery adds to a supplier's record: whether it shipped on the promised date, arrived complete, matched the specification and cleared the port without document problems. Before the next big order, buyers can see which factories and agents in Jeddah or abroad have been reliable during past peak seasons, and which ones caused delays that cost sales.