Procurement software for Riyadh teams that answer to boards, auditors and ministries.

Staff raise requests from a short form or a catalogue of approved items. Before the request moves, the system checks the cost centre and remaining budget held in your ERP and flags anything that would overspend, with the reason written on the request itself. Requesters can see where their request sits at any moment.

Your approval matrix becomes rules: thresholds by amount, category, entity and project, with alternates for leave and travel. When the board changes a limit, an administrator updates the rule once and every new request follows it. Changes are versioned, so audit can see which matrix was live on any date.

Executives in Riyadh spend much of the week in meetings across KAFD, Olaya and ministry buildings. The app shows pending approvals with the quote comparison, budget position and attachments, and lets them approve, reject or ask a question in a few taps. Comments and questions stay attached to the request, so the buyer sees them without a separate call.

Buyers send requests for quotation to shortlisted suppliers, receive responses through the portal and score them on price, delivery, technical fit and local content. Scoring sheets are locked once evaluation starts. Clarification questions from suppliers are answered once and shared with every bidder, which keeps the evaluation fair and defensible if a losing bidder complains.

Each line on a quote can be tagged as a national product, a product on the mandatory list published by the Local Content and Government Procurement Authority, or an import. Buyers then see the local content effect of an award alongside price, and the record is kept for anyone who later asks why a supplier won.

Suppliers register, upload their commercial registration, VAT certificate and bank letter, respond to RFQs and track payments. Individual users can authenticate with Nafath where you want identity tied to a national ID. Suppliers get a renewal reminder before their documents expire, and buyers see a warning on any order raised to a supplier whose file is incomplete.

During onboarding the system can verify registration details against Ministry of Commerce data through the official Wathq service, where your organisation holds access, and flag expired or mismatched records. Exceptions within an agreed tolerance can pass automatically, while larger differences go to the buyer with the mismatched lines highlighted.

Purchase order, goods received note and supplier invoice are compared line by line. Invoices are checked for the fields and QR code that ZATCA e-invoicing requires before they reach accounts payable. Partial deliveries are handled line by line. Contract values can be drawn down by purchase orders, so the remaining balance on each agreement is always known.

Framework agreements, service contracts and their expiry dates live with the supplier record, with alerts well before renewal so the team can retender instead of extending by default. Filters by date, department and approver help procurement managers find where money and time are going.

Spend by entity, category, supplier and local content share, refreshed from live data. Riyadh leadership teams often want the same view the board sees, so we can publish it to Power BI as well as inside the app.