Services · Ecommerce development · AI chatbot subscription sites
Codeeo delivers AI chatbot subscription website development Birmingham software firms use to sell their assistant to other businesses on a recurring plan. We build the pricing page, a signup that creates the customer's bot, monthly and annual billing in sterling by card, Direct Debit or bank payment, add-ons such as extra languages and branches, and the account area where a client manages seats, invoices and cancellation. The West Midlands buys on value and plain terms, so every plan, limit and charge is explained without jargon.
Codeeo has no Birmingham office. We work with clients across the city and the wider West Midlands remotely, and discovery, pricing reviews and testing sessions take place by video call with whoever owns sales, product and finance in your business. We send a written summary after each session so decisions are easy to check later.
200+ companies servedFrom a first store to an ADX listed developer
Platform features
A Birmingham chatbot vendor's customer list tends to be broad. Accountancy, legal and property firms in the Colmore Business District want an assistant for client questions and expect a proper invoice. Trade counters and manufacturers across the Black Country want a bot that answers stock and delivery questions, often for several depots. Lettings agents, dental groups and gyms run several branches and want each one on the bill. Education providers want a plan that follows the academic year, and organisers working around the NEC want an assistant for the few weeks of a show. Many buyers also serve customers who speak Urdu, Punjabi or Bengali at home and want their bot to reply in those languages. This is AI chatbot SaaS website development Birmingham companies can price fairly for each of these buyers, using one plan catalogue, one billing engine such as Stripe Billing or Chargebee, and one set of customer records your team can trust.
Plans that charge per location or include a set number of branches, with each branch's bot, opening hours and usage shown separately in the account area. Head office receives one invoice with a line per branch, and new sites are added or removed by the customer without a support ticket.
Multi-branch clients see exactly what each location costs.
Extra reply languages, such as Urdu, Punjabi, Bengali or Polish, sold as add-ons on any plan. The add-on switches the language on in your product through the billing webhook, and removing it at renewal turns it off again with notice to the customer.
Clients pay for the languages their own customers actually use.
A fixed period plan for exhibitions, conferences and seasonal campaigns that ends on a set date rather than renewing silently. Organisers and exhibitors pay up front, get a bot for the event and receive a clear reminder before the plan finishes.
Event clients buy for the show without a forgotten renewal.
Checkout with cards, Apple Pay and Google Pay, Bacs Direct Debit mandates for clients who pay suppliers that way, and Open Banking pay by bank for one-off annual payments. Strong Customer Authentication runs at the first payment so later renewals go through without friction.
Each client pays using the method their bookkeeper prefers.
Your sales team creates a quote from the plan catalogue, adds any agreed discount or service level, and sends it for online acceptance. Purchase order numbers, billing contacts and payment terms are stored on the subscription and printed on every invoice.
Professional firms and colleges get paperwork their finance teams accept.
As soon as a payment or mandate is confirmed, your product creates the workspace, connects the website widget and emails setup instructions written for a non-technical office manager. If anything fails, your team is alerted and the customer sees a helpful message instead of an empty dashboard.
Customers are configuring their bot minutes after they pay.
Each plan includes a monthly conversation allowance. The account area shows progress, warns the customer as the limit approaches and offers a one-off top up or an upgrade, following the policy you set for each plan.
Model costs stay covered as clients grow.
Invoices show your VAT number, the correct VAT treatment and the customer's details, numbered in sequence. Each invoice, credit note and payment syncs to Xero, Sage or QuickBooks, so your accountant files Making Tax Digital returns from the ledger, not from exports.
Month end takes hours, not days.
When a card is declined or a Direct Debit bounces, the platform retries on a sensible schedule, emails the billing contact from your own domain and offers another way to pay. The bot keeps answering for a grace period you set, so a branch's customers are never left without replies over a payment problem.
Revenue comes back without cutting off a client's customers.
Customers change plan, add branches, update payment details, download invoices and cancel from one area. Cancellation takes a few clicks, confirms what happens to their data and offers a pause where you choose to provide one. Transcripts and trained content can be exported before the account closes.
Clients stay because they want to, not because leaving is hard.
Who this is for
The shape of the platform depends on the businesses you sell to and how they like to pay. These four situations cover most of the AI chatbot subscription platform development Birmingham vendors bring to us, from a first billing setup to a platform serving hundreds of branches.
Your buyers are accountants, solicitors, surveyors and wealth managers, many around Colmore Row and Brindleyplace. They want a bot that handles routine client questions, a clear data processing agreement, invoices on terms and confidence that conversations are kept confidential. We build the trust content and invoicing to match, including a page that explains in plain terms where conversation transcripts are stored, who can read them and how long they are kept.
These buyers read the terms before they read the features.
Estate and lettings agents, dental and optician groups, gyms and car dealers often operate across Solihull, Sutton Coldfield, Wolverhampton and beyond. Branch based pricing, per branch usage and a single head office invoice make your product easy to roll out one site at a time. Regional managers can be given access to their own branches only, while head office sees every location and pays one bill.
Rollouts grow branch by branch, and so does your revenue.
Distributors, trade counters and manufacturers in the region want bots that answer product, stock and delivery questions for trade customers. They usually pay by Direct Debit or invoice, buy annually and need integrations with their ERP. We plan billing around those habits, with annual invoices, Direct Debit by default and usage reports that a purchasing manager can forward to their finance director without editing.
Universities, colleges and training providers buy on the academic year and against purchase orders, while event organisers need a bot for a few weeks at a time. Fixed period plans and education invoicing let you sell to both without exceptions handled by hand. Fixed period plans also suit training providers running short courses, who want a bot for each intake rather than a rolling contract.
Working together
Most start with a fixed scope build covering the pricing site, checkout, account area and the core integrations, then move to a retainer that adds plans, add-ons and reports as the product grows. Vendors with heavier roadmaps can take a dedicated team of developers working in their own repository. Some only need AI chatbot billing integration services Birmingham finance teams can rely on, such as linking an existing billing engine to Sage and the CRM. Everything is run remotely, with shared boards, regular video calls and written scope, so decisions are recorded and nobody has to remember what was agreed on a call weeks ago.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We commonly use Next.js, Laravel or WordPress for the public site, Stripe Billing or Chargebee for subscriptions, GoCardless for Direct Debit, and integrations with Xero, Sage, QuickBooks, HubSpot and Microsoft Dynamics 365.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
A pricing page, checkout, account area and billing engine connected to your product.
The core is a plans page, signup and checkout, an account area for plan changes, invoices and cancellation, and webhooks that create and update the customer's bot. Most Birmingham vendors also want Direct Debit, branch based pricing or language add-ons, plus a link to their accounting software. We agree what goes into the first release during discovery. Cost and timing depend mostly on the number of payment methods, the complexity of add-ons and whether existing customers need migrating.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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