Services · Mobile app development · AI document processing apps
We build AI document processing software development Birmingham organisations can put straight to work: systems that read invoices, supplier certificates, lending packs, site paperwork and legal bundles, pull out the fields that matter, check them against your records and pass clean data to the people and software that act on it. The aim is simple. Staff stop retyping what a document already says and spend their time on the exceptions that need judgement.
Our team works remotely with Birmingham clients, with discovery and design reviews held by video call. You see working extraction on your own sample documents early, long before anyone commits to the full build.
200+ companies servedFrom a first store to an ADX listed developer
Capabilities
Birmingham's economy mixes very different kinds of paperwork. Retail banking teams around Centenary Square and Brindleyplace process applications and statements. Law and accountancy practices along Colmore Row assemble bundles and engagement files. Manufacturers across the Black Country and Solihull trade certificates, delivery notes and purchase orders with hundreds of suppliers. Contractors working on schemes such as HS2 at Curzon Street run document registers that grow every day. Each of these needs a different extraction model, different validation rules and a different review screen. We do not sell one generic tool. We pick the capabilities your documents need, connect them to the systems you already run, and keep a person in the loop wherever a decision has consequences for a customer, a supplier or a case.
Certificates of conformity, material test reports and inspection sheets read on arrival, with part numbers, batch references and standards matched against the purchase order. Missing signatures or expired certificates are flagged before goods reach the production line, which matters for automotive and aerospace supply chains around the region.
Quality teams review only the certificates that fail a check.
Payslips, bank statements, proof of address and company accounts classified and extracted for underwriters. Income figures are cross checked between documents, so an inconsistency is surfaced to a human reviewer rather than buried on page eleven of a scanned upload.
Underwriters start from a summary, not a pile of attachments.
RAMS, permits, drawing transmittals and subcontractor insurance certificates logged, indexed and checked for expiry dates. The register updates itself when a revised drawing arrives, and the site team can search by package, revision or trade from a tablet.
The current revision is always the one people find first.
Correspondence, contracts and witness material sorted into date order, deduplicated and labelled for paralegals at Colmore Row practices. Key dates, parties and amounts are drawn into an index that a fee earner checks before the bundle is finalised.
Bundles assembled in a fraction of the manual sorting time.
Birmingham businesses receive forms completed in many languages and in handwriting of every quality. We configure recognition for the scripts and languages you actually receive, and route low confidence fields to a bilingual reviewer instead of guessing.
Fewer rejected forms and fewer wrong values entering your records.
Supplier invoices and credit notes read, VAT details checked, and lines matched to purchase orders and goods received notes. Approved items post to Sage, Xero, Business Central or your ERP, with the original image attached to the ledger entry.
Finance teams close the month with fewer manual matches.
Transcripts, references, passports and visa paperwork for the city's universities and colleges classified and checked against application records. Missing items trigger a request to the applicant automatically, so admissions staff chase fewer emails by hand.
Application files reach a decision maker complete.
Employment contracts, right to work evidence and onboarding forms filed to the correct employee record, with renewal dates tracked. Access is restricted by role, and every view of a personal document is logged for audit.
HR can prove what was checked and when.
Years of scanned contracts, tenancy files and correspondence made searchable in plain English. A user asks which supply agreements include a price review clause, and the answer lists each agreement with a link to the exact page. Permissions follow your existing folder and matter rules, so nobody sees a document through search that they could not open directly.
Questions answered in minutes, with the evidence attached.
One screen where staff see every document the system was unsure about, the reason, and the fields it suggested. Corrections feed back into the configuration, so the same mistake becomes less frequent over the following weeks.
Automation improves from your own team's corrections.
Who this is for
Document AI pays off where volume is high, layouts vary and a mistake is expensive. In Birmingham that tends to mean four kinds of organisation. We ask early whether your problem is really about documents, because sometimes a better form or a supplier portal solves it more cheaply than a model. When AI is the right answer, the four starting points below are the ones we see most, and each needs a different first release. Whichever one fits, we start from your documents and your staff, not from a feature list.
Tier two and tier three suppliers around Tyseley, Aston and the Black Country receive certificates, delivery notes and invoices in every format imaginable. A first release usually reads the three or four document types that cause the most rework, matches them to purchase orders, and gives the quality and goods in teams a shared exception queue. Integration with your ERP follows once the extraction is trusted. Suppliers can also be given a simple upload link, so paperwork arrives in a consistent place.
Start with the documents that hold up production.
Law, accountancy and insurance broking practices hold large archives of engagement letters, contracts and client files. We build search that answers questions with citations to the exact page, plus extraction for recurring tasks such as bundle indexes or lease reports. Confidentiality rules shape the design from day one, including which matters each user can see. Fee earners keep control of what goes into any client deliverable.
Every answer points back to its source page.
Lending, savings and payments teams in the city centre process high volumes of identity, income and address evidence. We build classification and cross checking that prepares a file for a human decision, with clear audit trails for complaints and regulatory review. The software never makes the final lending decision on its own. Reviewers see why each item was flagged, which makes their decisions faster and easier to defend.
Built to support underwriters, not replace them.
Construction firms and housing providers manage permits, compliance certificates, repair reports and tenancy paperwork across many sites and properties. We connect extraction to your asset or project system so expiry dates, safety certificates and outstanding actions surface automatically for the people responsible for them. Managers get a view across every site or block instead of chasing individual inboxes.
Compliance dates stop living in spreadsheets.
How we work together
Most clients begin with a fixed scope first release covering a small number of document types, then extend it on a monthly retainer as new layouts and departments come on board. Larger organisations with a programme of automation sometimes prefer a dedicated team that stays with the platform. All three run remotely from our team of 80+ across Dubai, Riyadh and Karachi, who have delivered 200+ projects across the UAE and the US, with reviews by video call at times agreed with you. Whichever model you choose, the scope, the acceptance tests and the handover materials are written down before work starts, and you can move from one model to another as the platform matures.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We choose OCR, language models and hosting to suit your documents and your data rules, including UK hosted cloud regions where personal data must stay in the country. Models can be swapped later without rebuilding the review tools or integrations. We document every component and the reasons it was chosen, so your own IT team or another supplier can maintain it later.
01Mobile
02Data and cloud
03Marketing and tracking
It depends mostly on how many document types you start with.
A first release covering a handful of well understood document types moves much faster than a programme spanning every department. The other big factors are the quality of your scans, how many systems the data must reach, and how long you want to run in parallel with the manual process. We agree the plan after the extraction trial, when everyone can see the real difficulty of your documents. For most Birmingham clients the first useful release covers the documents behind one painful process, and later releases add departments one at a time.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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