Services · Mobile app development · AI document processing apps
Codeeo provides AI document processing software development UK organisations can roll out nationally: systems that classify incoming documents, extract the data each process depends on, validate it against your records and the rules of your regulator, and hand uncertain items to trained staff. We design around UK GDPR, sector regulators and national systems such as HMRC and Companies House, so the same platform serves a head office and every regional team without each site inventing its own process.
We work remotely with clients across England, Scotland, Wales and Northern Ireland. Discovery, reviews and acceptance testing take place by video call, and decisions are confirmed in writing so that teams in several cities stay aligned.
200+ companies servedFrom a first store to an ADX listed developer
Capabilities
Across the UK, document handling is shaped less by geography than by regulation and by national systems. UK GDPR and the Data Protection Act 2018, overseen by the ICO, govern how personal data in documents is used, and the Data (Use and Access) Act 2025 has updated the rules on automated decision making. The Money Laundering Regulations 2017 drive identity and source of funds checks. HMRC's Making Tax Digital affects how financial records are kept and submitted. Companies House filings and its identity verification regime matter to anyone onboarding businesses. Sector regulators add their own layer: the FCA for financial services, the SRA for solicitors, the CQC for care in England. Scotland's separate legal system brings different conveyancing documents and the Registers of Scotland, and Welsh public bodies must handle correspondence in Welsh. The capabilities below are built to work consistently across all of that.
Passports, driving licences, utility bills and corporate documents classified and checked for consistency with the details your customer provided. Companies House records are compared with company documents, and gaps are listed for an analyst. Risk judgements and suspicious activity decisions always stay with your nominated officer.
Consistent due diligence files, whichever office opened them.
Purchase invoices, receipts and credit notes read with VAT numbers and rates checked, then posted to your accounting platform with the source image attached. Digital records are kept in the form Making Tax Digital expects, so group finance does not have to reconcile how each region captured them.
One standard of financial record across the group.
Contracts, deeds and property documents classified by jurisdiction, because a Scottish disposition, an English transfer and a Northern Irish lease follow different rules. Extraction templates and review checklists change accordingly, and lawyers qualified in the relevant jurisdiction approve the results.
The right checklist applied to the right legal system.
For organisations with Welsh language duties, incoming letters and forms in Welsh are recognised, classified and routed to staff able to respond in Welsh. Templates and reviewer screens support both languages, so a Welsh speaker is never pushed into an English only process.
Welsh correspondence handled as well as English.
Customer letters and emails sorted into complaints, requests and general queries, with vulnerability indicators suggested for staff to confirm. Response deadlines set by your regulator are tracked from receipt, and reports show handling times by region and product.
Regulatory deadlines visible nationwide.
For care and health providers, assessments, care plans and referral documents are linked to the right person and location. Access follows strict roles, special category data is protected throughout, and the design supports the evidence a CQC inspection or the Data Security and Protection Toolkit expects.
Staff find the right record quickly and securely.
Documents arriving at a national inbox or scanning hub are routed to the correct region, team and person by content, not just by postcode. When one site is overloaded, managers can move work between teams without losing the audit trail.
Backlogs shared fairly across your offices.
Each document type is tagged with the retention period your policy and regulators require, from tax records to employee files. Deletion is scheduled, approved and logged, which supports UK GDPR storage limitation and makes subject access requests easier to answer.
Data kept as long as required and no longer.
Where a document informs a significant decision about a person, the system records what the model suggested, who reviewed it and what they decided. That evidence supports the safeguards UK law requires, including the right to contest a decision and obtain meaningful human intervention.
Clear proof that people, not models, made the decision.
Dashboards show volumes, accuracy, exceptions and turnaround by region, team and document type. Leaders can compare sites, spot training needs and see where the next round of automation will pay off most.
A national view of document operations in one place.
Who this is for
A nationwide document AI programme is different from a single office project. Processes vary between sites, local workarounds have grown over years, and legal requirements differ between the four nations in places that matter. The organisations we help most have a common core process but inconsistent execution, and they want one platform with local flexibility where the law or the customer requires it. The four profiles below cover most of the national programmes we are asked to scope. In each case we begin with a pilot site that represents the wider estate, rather than the easiest office, so lessons carry across the country.
National onboarding, lending and complaints operations need consistent evidence handling and clear records for Consumer Duty and anti money laundering obligations. We build shared classification and extraction services with region specific queues, so every hub follows the same standard while managers keep control of their own workload and staffing. Hubs in different cities can cover for each other during peaks without changing their tools.
One standard of evidence across every hub.
Firms practising in England and Wales, Scotland and Northern Ireland handle documents governed by different legal systems. We design jurisdiction aware extraction and checklists, connect to your practice management system, and keep matter level permissions intact. Qualified lawyers remain responsible for every piece of advice. Knowledge teams can maintain separate precedent sets for each jurisdiction within the same search.
Different legal systems, one platform.
Practices serving clients across the UK process invoices, receipts, bank statements and payroll records at scale. We build capture that produces Making Tax Digital ready records, posts to the accounting platforms your clients use, and lets each office handle exceptions for its own clients without losing group oversight. Seasonal peaks around the self assessment deadline can be absorbed by routing work between offices.
Consistent records whichever office captured them.
Providers operating in several regions face different commissioners, inspection regimes and, in Wales, language duties. We build routing and record linking that respects those differences, protects sensitive data and gives national leaders a single view of risk, backlog and performance across every service. Inspection evidence can be produced for any location from the same records.
Local duties respected, national view retained.
How we work together
National programmes usually begin with a paid discovery and pilot, followed by a fixed scope platform build and then rollout waves priced and planned one at a time. Many clients keep a retainer or a dedicated team for ongoing tuning and new document types. Our team of 80+ across Dubai, Riyadh and Karachi has delivered 200+ projects across the UAE and the US. We work remotely with UK clients by video call and do not claim a UK office. Every session ends with written decisions so that stakeholders in different regions stay informed.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We choose recognition, language models and hosting to match your data classification, with UK cloud regions where personal data must remain in the country and private model deployments where confidentiality demands it. Components are modular, documented and replaceable as the technology changes. We also align with security standards your organisation already follows, such as Cyber Essentials, and provide documentation your auditors can review.
01Mobile
02Data and cloud
03Marketing and tracking
It depends on the pilot scope and the number of rollout waves.
The pilot is usually the part that takes most thought, because it fixes the shared design. Later sites move faster as configuration replaces new build. Document variety, integration count, governance approvals and how much side by side running each region needs all shape the overall plan. We agree dates wave by wave, so each commitment rests on what the previous wave taught everyone. Most national programmes reach a stable pattern after the first two waves, once the shared design has been tested by more than one region.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
Get in touchPROVEN RESULTS
Swift
Kotlin
Flutter
React Native
PostgreSQL
MySQL
MongoDB
AWS
Azure
Docker
GA4
Google Tag Manager
Search Console
Meta Pixel
Looker Studio