Services · Ecommerce development · AI document processing subscription sites
Codeeo delivers AI document processing subscription website development Birmingham software companies rely on to sell their product without a sales call for every deal. We build the plan pages, checkout, recurring billing, VAT invoicing and customer account area that sit in front of your extraction or classification engine. Many buyers here are mid sized firms: accountancy practices around Colmore Row, manufacturers and distributors across the West Midlands, and solicitors handling conveyancing files. They want clear monthly costs, Direct Debit and invoices their finance team can file straight away.
Your product reads the documents. We build the part that sells access to it and keeps billing accurate as customers grow, connected to your product through its API and to your accounting software, so each new subscriber is provisioned and invoiced without manual steps. Customers in Birmingham and further afield see the same clear terms.
200+ companies servedFrom a first store to an ADX listed developer
What we put on the site
A finance director at a Black Country manufacturer or a practice manager at a Birmingham accountancy firm buys software differently from a London startup founder. They compare a few suppliers, check what the monthly bill will be in a busy month, and often want to pay by Direct Debit on an annual agreement. The subscription site has to give them that certainty, then make it easy to add users or volume without renegotiating. The features below are where we usually start. Each is configured around your own pricing decisions, and each connects to your product so that the plan a customer pays for is exactly the access they receive. This is AI document processing subscription platform development Birmingham buyers can understand at a glance, not a copy of a Silicon Valley pricing page.
A short calculator on the pricing page where buyers enter roughly how many invoices, delivery notes or files they handle each month and see which plan fits, what overage would cost and the VAT position, before they ever speak to anyone. The calculator's figures come from the same plan settings as checkout, so the two can never disagree.
Buyers arrive at sign up already sure of the right plan.
Bacs Direct Debit as the default for business plans, with the mandate set up in checkout, advance notice emails sent automatically and failed collections retried. Card payment with Strong Customer Authentication remains available for smaller customers and one off top ups. Mandate status sits on each customer record for your team to see.
Annual and monthly payments arrive on schedule with less chasing.
Monthly page bands with an option to buy extra capacity for peaks such as quarter end, stocktake or the January tax deadline, so customers do not jump a tier permanently for one busy month. Unused top up pages can roll over for a period you set.
Customers stay on the right plan through uneven months.
VAT invoices with your company and VAT details, the customer's purchase order number, plan period and usage breakdown. Credit notes are issued automatically for refunds and downgrades, and both sync into Xero, Sage or QuickBooks. Invoice numbering follows your existing sequence after migration.
Accounts teams on both sides can reconcile without phone calls.
One customer account covering several depots, branches or offices, each with its own users and usage, and a single consolidated invoice. This suits regional groups with sites across Birmingham, Coventry and Wolverhampton. Head office can set spending limits for each site.
Groups buy once and manage every site from one login.
Customers add users, move plan, update bank or card details, download invoices and view usage history themselves, with proration shown before they confirm and a clear date for any downgrade. Every change is logged with the user who made it.
Routine account requests no longer reach your inbox.
Pages where customers connect your product to their accounting package, ERP or document store, with connector availability tied to plan. Higher tiers include more connectors automatically when the customer upgrades.
Upgrades are driven by integrations customers actually need.
A published page covering where documents are stored, how long they are kept, who can see them and your role as a processor under UK GDPR, linked from checkout and from the data processing agreement customers accept. Retention settings shown on the page match the ones your product enforces.
Procurement questions get answered before the first invoice.
A cookie banner that meets PECR, with analytics and advertising tags loading only after consent, and server side conversion records for completed sign ups so you can still see which campaigns bring paying customers. Consent choices are stored so you can show them to the ICO if asked.
Marketing data you can rely on without breaking consent rules.
A request form for organisations that need a contract, a supplier set up form or payment terms. Your team approves the request, sends an order form for e-signature and the subscription is created on invoice terms in the same billing system, with the same usage tracking as self serve customers.
Larger Birmingham buyers get paperwork; you keep one system.
Who this is for
Birmingham's economy mixes a large professional services district in the city centre with manufacturing, logistics and distribution across the wider West Midlands, and a technology community around the Innovation Birmingham campus near Aston. Document AI sold here tends to meet practical problems: supplier invoices, proofs of delivery, certificates and client files. These are the four types of seller we most often help. Each one shapes the plan structure, the payment methods and the integrations in the first release.
Your product reads supplier invoices and pushes them into accounting software for manufacturers and wholesalers. Buyers want a predictable monthly cost by invoice volume, Direct Debit billing and connectors to their ledger. We build plan pages around invoice counts, a calculator, and connector pages that show what each plan includes. Many of these buyers trial a product on a few hundred invoices first, so plans with a small entry band help them start.
Connector availability is managed in the CMS, not in code.
Practices in and around the Colmore Business District process receipts and bank statements for hundreds of clients. They need practice level accounts with client workspaces, seasonal top ups ahead of Self Assessment, and usage reports by client so they can recharge the cost. The site makes all of that self serve. Partners can also set which staff may buy top ups, which keeps spending under control during the busiest weeks.
The Midlands sits at the centre of UK road distribution, and products that read delivery notes, customs paperwork and proofs of delivery sell to hauliers and warehouses. These buyers work across several depots, so we build multi site accounts with one consolidated invoice and depot level usage. Drivers and warehouse staff never see billing; only the office users who manage the account do.
Products that extract data from title documents, searches and client identity files sell to firms that already pay for case management software. They expect firm level billing, user management and a clear statement on confidentiality. We build those, plus a route for larger firms to request an order form instead of paying online. Usage can be tagged by matter so each file's processing cost is visible.
Larger firms can still be invoiced on agreed terms.
How we work together
We do not have a Birmingham office. Our team works with Birmingham clients remotely, running discovery, reviews and training by video call, with a shared staging site and project board throughout. Most clients commission a fixed scope first release, then keep us on a monthly retainer for new plans and integrations. If you only need AI document processing billing integration services in Birmingham for an existing site, we can scope just that. Cost depends mainly on payment methods, billing rules, multi site accounts, accounting integrations and data migration. Hosting and support after launch are optional and agreed separately.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We commonly use WordPress or Next.js for the site, GoCardless for Direct Debit, Stripe for cards and Xero or Sage for accounts. The stack is chosen around your product's API and who will maintain the site after launch.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
We quote after discovery, based on your billing rules and integrations.
A site with a few fixed plans and card payment is a much smaller job than one with Direct Debit, volume bands, seasonal top ups, multi site accounts and accounting sync. Migrating existing customers also adds work. Once discovery has settled those points, you receive a written scope and a fixed quote, and nothing changes without your written agreement. Timing is set the same way: billing complexity and migration decide it, and the agreed plan is written into the scope.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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