Services · Mobile app development · AI meeting assistant apps
Our AI meeting assistant app development Birmingham service is for organisations whose meetings happen in very different places: a partner meeting off Colmore Row, a supplier review at a plant on the edge of the city, a shift handover beside a production line, or a session at a conference in the city centre. We build an app that captures each of those, turns speech into an accurate note with owners and deadlines, and sends the outcome to the system where the work continues.
Birmingham's mix of professional services, banking, manufacturing and public bodies means one size rarely fits. We design around your meetings, your noise levels and your systems, then keep the data in accounts you own.
200+ companies servedFrom a first store to an ADX listed developer
Inside the app
Birmingham businesses often run two kinds of meeting side by side. One is the familiar video or boardroom call, where the challenge is volume and follow-through. The other happens on site: in a factory, a warehouse, a housing estate or an exhibition hall, where there is background noise, patchy connectivity and people who are not sitting at a laptop. A useful assistant has to handle both.
From the list below, discovery picks the handful that solve your biggest problem first. Some clients start with office calls and add site capture later; others do the reverse because the shop floor is where information gets lost.
Outgoing supervisors speak a short handover into a rugged tablet or phone. The assistant structures it into safety issues, machine status, open jobs and staffing notes, and the incoming shift confirms they have read it before starting. Repeated issues across shifts are highlighted so maintenance can see patterns.
Handover information survives the change of shift intact.
Plant floors and depots are loud. We test microphones and speech engines in conditions like yours, use push to talk where that works better than continuous capture, and let users replay and correct before a note is saved.
Usable transcripts from places office tools were never built for.
Automotive and engineering supply chains across the West Midlands rely on supplier meetings, corrective action reviews and quality calls. The assistant logs each agreed action against the part, supplier and due date, and can push it into your ERP or quality system. Overdue actions trigger reminders to the named owner.
Corrective actions are tracked from the moment they are agreed.
Law, accountancy and advisory firms in the Colmore district get structured client notes linked to the right engagement, with draft time entries and follow-up emails prepared for review rather than sent automatically.
Fee earners spend less evening time writing up the day's calls.
Inspectors, surveyors and housing officers visiting homes and sites around Birmingham can record without signal. Recordings are encrypted on the device and upload once a connection returns, with the visit address and reference attached. Photos taken during the visit can be attached to the same note.
Field visits produce notes as complete as office meetings.
Birmingham is one of the most linguistically diverse cities in the UK. Where your meetings include other languages, we test which engines handle them and can produce an English summary alongside the original transcript, marking any passage the engine was unsure of.
Staff working with community members get notes they can rely on.
Councils, housing associations and other public bodies receive information requests that can reach meeting records. Retention schedules, search and export tools help your information team locate and review what is held quickly when a request arrives.
Information requests are answered from an organised archive.
Events at the city's conference and exhibition venues produce talks and panels worth keeping. With speaker agreement, the assistant creates session summaries and searchable transcripts for delegates, and organisers decide what is published and what stays internal. Delegate questions raised in the room are captured too, with names removed unless the speaker agrees.
Event content keeps working for attendees after the doors close.
Many Birmingham offices run Microsoft Teams Rooms. The assistant can join room meetings, map attendees from the calendar invite and file the summary in the right SharePoint site or channel without anyone uploading files by hand.
Boardroom meetings are captured with no extra steps.
Shop floor staff see their own handovers, managers see their site, and the board sees summaries across sites. HR and disciplinary meetings sit in a separate restricted area with tighter access and shorter retention by default.
Each person sees the meetings relevant to their job.
Good fits
The strongest cases for a custom assistant in Birmingham come from organisations where meetings drive physical work, regulated work or public accountability. A generic note taker handles the office call but has nothing for the depot, the plant or the information request. These four groups illustrate where a tailored build tends to earn its keep, though the right answer for you comes out of discovery. Organisations elsewhere in the region follow the same logic.
Production meetings, daily stand-ups at the line and supplier quality calls generate actions that too often live in a notebook. We build an assistant that works on the shop floor and in the office, ties actions to parts and orders, and feeds your ERP or quality system so nothing depends on someone remembering to type it up later. Toolbox talks and safety briefings can be logged with attendance, giving your health and safety lead evidence that each briefing took place.
Site trials are run by your staff with devices we configure remotely.
Birmingham's professional services cluster serves clients across the Midlands and beyond. These firms want client notes, time capture and conflict-sensitive access, and they want data held where their clients expect. We connect to your practice management system and design notes that a partner can sign off with minimal editing. Notes for clients outside Birmingham, such as across the East Midlands or the Welsh border, follow the same templates so the firm's record stays consistent.
HSBC UK's head office at Centenary Square is one sign of how much financial services work is based in Birmingham. Firms in this sector need recording policies, retention and audit trails that satisfy their compliance teams. We build the controls those teams specify and keep a clear record of what was captured, kept and deleted. Advisers working from branches or from home can capture client conversations on managed devices only, keeping personal phones out of the process.
Regulatory interpretation stays with your compliance function.
Tenancy visits, case conferences, board meetings and partner meetings across the city all need a fair, accurate record. Public bodies also answer to information requests and must keep personal data safe. We build assistants with clear consent steps, offline field recording and retention rules that match your records management policy. Birmingham City Council and its partners hold many multi-agency meetings, and an assistant can keep each agency's actions clearly separated in the shared note.
Working together
Codeeo works with Birmingham clients remotely. Our 80+ people are based in Dubai, Riyadh and Karachi, and we have delivered 200+ projects across the UAE and the US. Discovery, design reviews and demos run by video call, and site testing is done by your own staff with devices and instructions we prepare. Engagements usually begin with a fixed scope pilot, then continue on a retainer or with a dedicated team as more sites and integrations come on board. A single named lead keeps your sponsor informed, and every decision is written down so new people on either side can catch up quickly.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We select device hardware, speech engines, language models and hosting after testing them against your conditions. UK hosting, on-device recording and the choice to keep audio or delete it after transcription are all decided with you and documented. Where your IT team prefers Microsoft Azure, we build there; otherwise we compare providers openly.
01Mobile
02Data and cloud
03Marketing and tracking
Yes, if the app is designed and tested for noisy, offline conditions.
Most commercial note takers assume a quiet room and a stable connection. For production lines, depots and building sites we use push to talk, directional microphones, offline recording and short structured prompts rather than long free speech. We test all of this with your staff in real conditions before committing to an engine, and we keep the shop floor interface simple enough to use in a few seconds between tasks. Supervisors can also review the structured note on a larger screen in the site office before it is shared.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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