Services · Mobile app development · AI meeting assistant apps
We take on AI meeting assistant app development Manchester organisations need when a generic note taker does not fit how they work. That might be a production team at MediaCityUK reviewing a cut, an agency in the Northern Quarter running client calls all day, a research group interviewing participants, or a clinical team agreeing a plan for a patient. Each gets an app that records, transcribes and summarises in the shape their work demands, with the data kept where they decide.
The common thread is that the meeting itself produces work: edits, deliverables, coded interview data or care actions. A useful assistant turns what was said into those outputs directly, instead of leaving someone to rewatch the recording.
200+ companies servedFrom a first store to an ADX listed developer
Capabilities
Manchester's meeting culture is broad. In Salford Quays the conversation is about scenes, timecodes and delivery schedules. Around Oxford Road it is supervision, ethics and data management plans. In Spinningfields it is clients, matters and billable time. In a hospital trust it is patients, risks and who acts next. One product cannot serve all of those well, which is why we build an assistant around a single organisation and its own meeting types.
These are the capabilities Manchester clients most often pick from. A first release usually carries four or five of them, chosen in discovery, and the rest are planned for later phases once people are using the app and we can see where the time is really going.
Edit reviews and viewing sessions generate comments tied to a moment in the footage. The assistant captures each note with the timecode under discussion and exports a list editors can import or work through, rather than a paragraph they have to decode. Producers can filter notes by department, such as sound or graphics.
Review feedback arrives as an actionable list of changes.
After a client call, account managers get a digest of feedback, approvals and scope changes, with anything that looks like new work flagged for review. Agreed changes can be sent to your project tool as tasks, assigned to the right person.
Scope creep is spotted while it is still a conversation.
Meeting length, attendees and the project discussed are logged and offered to each attendee as a draft timesheet entry. People confirm or adjust rather than reconstructing their week on a Friday afternoon from memory.
Billable time from calls stops leaking out of timesheets.
Researchers can record participant interviews on a phone or laptop, attach the consent record, and receive a transcript with participant identifiers replaced by codes. Exports suit the qualitative analysis tools your faculty already uses.
Transcripts are ready for coding without a manual anonymising pass.
For multidisciplinary team meetings, the assistant drafts the outcome for each patient discussed, and a named clinician checks and approves it before anything is saved to the record. The draft is never treated as final, and approvals are logged.
Administrative load drops without moving clinical judgement to software.
Speech engines tuned on other voices can stumble on accents across the North West and on the many languages heard in Manchester. We measure accuracy on your own sample recordings before choosing a provider and keep measuring after launch.
Engine choice is based on evidence from your people's voices.
Summaries and action items post to the Slack channel, Teams channel or Google Workspace folder each team already uses, with a link back to the full transcript for anyone who needs the detail.
Notes appear where the team is already talking.
Staff can ask plain questions such as when a client last raised a budget concern or what the panel decided about a recruitment target, and get answers with links to the exact moment in each transcript, limited to meetings they were allowed to see.
Months of decisions become findable in seconds.
Freelancers, students, honorary contracts and agency staff all sit on Manchester teams. Permissions follow the project and the role, and access ends automatically when a contract or placement does, so recordings do not stay open to people who have moved on.
Temporary team members see only what their role requires.
Combined authority panels, university committees and charity boards in Manchester need formal minutes in a set format. The assistant drafts them against the agenda, separates decisions from discussion, and routes the draft to the secretary for correction before circulation, keeping each version so changes can be traced.
Secretaries edit a draft instead of writing minutes from scratch.
Where it fits
Greater Manchester's economy spans broadcasting, digital services, higher education, health and professional services, and each has different reasons for wanting meetings captured. Some want speed, some want an audit trail, and some want both. These are the four starting points we hear most often. Discovery is where we test whether a custom build is right for you, and sometimes the honest answer is that a packaged tool will do the job for now.
Development meetings, editorial reviews and production calls fill the day around MediaCityUK. Teams want notes tied to programmes, episodes and timecodes, with commercially sensitive formats kept away from the wider company. We build an assistant that understands that structure, posts outcomes to production tools and keeps unreleased content locked down until the right people need it. Freelance crew can be given access for one production only, and that access closes when the job wraps.
Talent and contributor consent rules are agreed with your production legal team.
Digital and creative agencies spend much of the week on calls with clients across the UK. The value of an assistant here is commercial: catching approvals, spotting extra requests and capturing billable time. We connect it to the project and time tools you already run so that account managers get usable output without changing their habits. Client facing summaries can carry your agency's branding, while internal notes keep the candid commentary out of view.
Manchester's universities run research that depends on interviews, focus groups and supervision meetings. Research teams need consent tracking, pseudonymised transcripts and storage that meets the conditions in their ethics approval and data management plan. We build to those conditions and document the data flows so your research governance office can check them. Supervision meetings for doctoral students can be logged too, giving both supervisor and student the same record of what was agreed.
We work to your institution's ethics and data rules; approval stays with your committee.
Clinical and care teams spend significant time on meetings that then need writing up. An assistant that drafts outcomes for a clinician to approve can return some of that time. Health builds involve the NHS Data Security and Protection Toolkit, clinical safety standards DCB0129 and DCB0160, and your Caldicott Guardian, so we plan for them from the first conversation. Across Greater Manchester's ten boroughs, care providers registered with the CQC can use the same approach for handovers and reviews.
Clinical safety sign-off belongs to your organisation's clinical safety officer.
Engagement
We are a remote partner for Manchester clients. Codeeo's offices are in Dubai, Riyadh and Karachi, where a team of 80+ has built 200+ projects across the UAE and the US. Workshops, reviews and demos for Manchester projects are held by video call, with recordings and written actions shared after each one. Clients can start with a fixed scope first version, extend with a retainer for new integrations, or take a dedicated team when the assistant becomes a larger platform. Whichever route you choose, a named lead on our side is your single point of contact.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Speech, language model and storage choices depend on your sector. Health and research projects often need UK hosting and strict terms on model training, while an agency may care more about integrations. We explain each trade-off in writing before committing. Where open source models running in your own cloud make sense, we say so.
01Mobile
02Data and cloud
03Marketing and tracking
It depends on the integrations and approvals, so we set dates after discovery.
A focused first version for a single team, one meeting platform and a simple output is a much shorter project than a multi-team assistant with clinical sign-off or research data controls. Health and university projects also wait on internal reviews such as data protection impact assessments and governance approvals. We map those steps in discovery and write a delivery plan with dates you can share internally, rather than guessing before we know the constraints.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
Get in touchPROVEN RESULTS
Swift
Kotlin
Flutter
React Native
PostgreSQL
MySQL
MongoDB
AWS
Azure
Docker
GA4
Google Tag Manager
Search Console
Meta Pixel
Looker Studio