Services · Mobile app development · AI meeting assistant apps
Codeeo provides AI meeting assistant app development UK organisations can roll out from one office to many, across England, Scotland, Wales and Northern Ireland. We build apps that join calls, record in rooms and on phones, produce accurate transcripts and summaries, and file them in your systems. Everything is designed around UK GDPR, the Data Protection Act 2018 and the sector rules you answer to, so legal and IT can approve it rather than block it.
National organisations face a problem a single office does not: different teams, devices, regulators and record-keeping duties under one brand. A custom assistant gives you one set of rules, applied consistently wherever the meeting takes place.
200+ companies servedFrom a first store to an ADX listed developer
Core capabilities
Rolling a meeting assistant out across a whole country changes the brief. It is no longer enough for the transcripts to be good. The app has to work for teams with different working patterns, hold up under scrutiny from the Information Commissioner's Office if a complaint arrives, satisfy sector regulators where they apply, and respect the separate legal and language arrangements in Scotland, Wales and Northern Ireland.
The capabilities below are weighted toward governance, scale and administration, because those are what decide whether a national programme succeeds. User-facing features still matter, and discovery balances both against your priorities.
Head office sets the rules on recording, retention and access once. Regional or divisional administrators can then adjust what policy allows, such as which meeting types each team records, without editing code or asking developers. Every change to a setting is logged with who made it and when.
One policy applied consistently, with room for local needs.
Recording meetings and processing them with AI is likely to need a data protection impact assessment. We produce data flow diagrams, processor lists, hosting locations and retention tables your data protection officer can use when completing it. When the design changes later, the documentation is updated with it.
Your DPO has the facts needed to sign off with confidence.
The ICO's guidance on monitoring workers expects people to know what is captured and why. The app gives staff a plain explanation, shows them which of their meetings were recorded, and supports subject access requests by finding everything held about a person.
Staff trust the tool because nothing about it is hidden.
Audio, transcripts and summaries can be stored in UK cloud regions, and speech or model providers selected for where they process data and whether they retain or train on it. Each choice is recorded so procurement can check it. Backups and disaster recovery stay inside the same chosen region.
Data location is a documented decision, not an assumption.
Live captions and transcripts help deaf and hard of hearing colleagues take part fully, supporting your duties under the Equality Act 2010. We design the apps against WCAG 2.2, which public sector bodies also need under the accessibility regulations. Keyboard navigation and screen reader testing are part of every release.
Meetings become easier to follow for more of your workforce.
Organisations bound by Welsh Language Standards may need bilingual interfaces and notices. We design screens and consent messages in Welsh and English and test whether available speech engines can handle Welsh well enough for your meetings.
Welsh speakers get an app that respects their language rights.
Financial firms may need capture under the FCA's recording rules, NHS bodies must meet the Data Security and Protection Toolkit, and care providers answer to the CQC. We configure retention, access and audit features per division to match the rules each one follows. Divisions that face no sector regulator simply follow the group defaults.
Each part of the business runs under its own obligations.
Staff sign in with existing work accounts through Microsoft Entra ID, Google or another identity provider, and mobile apps can be distributed through your device management platform so recordings never sit on unmanaged phones. Guest attendees from partner organisations can be given limited, time bound access to a single meeting's notes.
Leavers lose access the moment their account is disabled.
Leaders can see trends across many meetings, such as recurring customer complaints or risks raised in several regions, through aggregated reports that do not expose individual conversations to people who were not in them.
Patterns across the country surface without breaching confidentiality.
Recorded hours, model usage and storage are reported by team and region, so finance can allocate running costs fairly and spot where the assistant is used heavily or barely at all. Alerts warn administrators before usage passes an agreed threshold.
Running costs are visible and attributable to each division.
Who it suits
A national assistant makes sense when meetings happen in many places but the duty to keep a fair, secure record is the same everywhere. These four profiles cover most of the UK organisations that come to us. Some already use a commercial note taker and need more control; others are starting fresh and want to avoid a patchwork of tools chosen team by team. Whatever the starting point, the aim is one platform the whole organisation trusts.
Banks, wealth managers and insurers often have teams in London, Edinburgh, Leeds and elsewhere, each with slightly different meeting habits. A single assistant applies the group's recording policy everywhere, keeps records in a searchable archive and gives compliance one place to review. Advisers get usable notes, and the firm gets consistency across every location. Records from Scottish offices can follow Scots law retention advice where your legal team asks for it, while the interface stays identical for every adviser.
Your compliance function defines scope; we build what it specifies.
Integrated care systems, care home groups and healthcare providers run clinical and operational meetings in many settings. An assistant that drafts notes for professional approval can save time if it is governed properly, with DSPT compliance, clinical safety work under DCB0129 and DCB0160, and strict control over patient information. Teams in different regions can share one platform while each provider keeps its own patients' information separate from the others.
Deployment decisions remain with your clinical safety officer and Caldicott Guardian.
Institutions working in England and Scotland, or England and Wales, deal with separate freedom of information laws, different public sector duties and, in Wales, language standards. We design retention, search and interface choices that work under each regime without forcing every campus onto the strictest local rule unnecessarily. Committee papers, research supervision and student support meetings can each carry their own retention and visibility settings.
Area managers, engineers and depot supervisors hold short meetings across the country, often away from a desk. A mobile-first assistant captures visits and briefings offline, routes actions to the right region and gives head office a consistent view of what was agreed at each site. Regional managers can compare what their sites raised this month without opening every individual recording.
Engagement model
Codeeo has no UK office; we work remotely with clients across the country. Our 80+ team is based in Dubai, Riyadh and Karachi, has delivered 200+ projects across the UAE and the US, and is rated 4.7 from 23 Google reviews. Every UK workshop, review and demo runs by video call, with written records shared afterwards. National programmes usually combine a fixed scope core build with a dedicated team that supports regional waves and later improvements. Session times are agreed with each client when the programme starts.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Technology choices are driven by your governance needs first. We compare speech engines, language models and cloud providers on accuracy, UK hosting options and contractual data terms, then integrate with Teams, Zoom, Google Meet and the systems each division already uses. Suppliers are chosen so that any one of them can be replaced later without losing your meeting archive.
01Mobile
02Data and cloud
03Marketing and tracking
A core platform, governance controls and a phased rollout across your locations.
The build covers capture from video calls, rooms and phones; transcription and summarising; policy, retention and audit controls; integrations with identity and business systems; and admin tools for regional managers. Around that sits the programme work: DPIA support, pilots, training and rollout waves. Separating the core platform from regional configuration is what lets new offices join without fresh development each time. We also plan how the platform will be supported once it is live, including who handles user questions and how model updates are tested before release.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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