Services · Ecommerce development · AI meeting assistant subscription sites
Codeeo builds AI meeting assistant subscription website development Birmingham vendors rely on to sell, bill and renew without manual admin. That means a pricing site, a checkout and a customer account area for products that join calls, transcribe them and send out actions. Buyers in and around Birmingham include accountancy and law firms in the Colmore Business District, shared service and operations teams of national banks, and manufacturers across the West Midlands supply chain. Their purchasing habits differ widely, so the billing platform is designed around them from the start.
Your engineers own the assistant itself. We own the part that takes money: plans, payments, invoices, usage counting, licence changes and the reporting your finance lead needs at month end, all connected to your product through its API so the two never drift apart.
200+ companies servedFrom a first store to an ADX listed developer
What the platform includes
A Colmore Row accountancy practice will buy a meeting assistant very differently from a component supplier in Solihull. The practice wants named seats for partners and managers, with summaries filed against client records. The manufacturer wants a few shared licences for supplier reviews and shift handover meetings, used by whoever is on duty. A bank operations centre wants volume pricing and an annual invoice. An IT support company in the Black Country wants to resell your product to its small business clients under its own account. We design the subscription platform so these models sit in one catalogue, priced and billed correctly, with the product reading the right limits for each. You decide which of the parts below belong in the first release, and the rest wait until customers ask for them.
Licences that belong to a site or team rather than a person, so a handover meeting on the night shift uses the same licence as the morning stand up. The platform counts concurrent use and tells the admin when a site regularly hits its limit and needs another licence.
Plants and depots pay for real use, not headcount.
Price per seat falls at thresholds you set, applied automatically as an organisation grows. Operations centres and back offices adding staff in batches see the new rate on the next invoice without asking sales for a revised quote.
Expansion without a renegotiation each time.
Managed service providers sign up as partners, create accounts for their own clients, and receive one consolidated invoice at partner rates. Each client account still has its own limits and data separation, and the partner portal shows usage per client for their own recharging.
A sales channel that bills itself.
Firms with several companies or offices can hold one parent account with separate billing entities, each with its own VAT number, address and invoice recipients. Spend rolls up for the group finance director while every entity is invoiced correctly.
Correct invoices for every company in a group.
Birmingham businesses run meetings in English and often with clients and suppliers who speak Punjabi, Urdu, Bengali or Polish. If your product transcribes or translates extra languages, the platform sells them as add ons, shows them clearly on the pricing page and switches them on per workspace.
Extra languages priced and provisioned cleanly.
Annual plans paid upfront by card or invoice, with renewal notices sent in good time, the renewal price stated before it applies and a clear route to change seats at renewal. Mid term additions are prorated to the renewal date so contracts stay aligned.
Predictable renewals that finance teams accept.
Customers can cancel online in as few steps as it took to sign up. Refunds and credit notes are issued through the billing system, never edited on an old invoice, so your accounts and the customer's records always match.
Clean exits that keep the books and the law straight.
Card sign ups pass 3D Secure once, then recurring and usage charges run as merchant initiated transactions. Apple Pay and Google Pay are offered where they reduce friction, and declined renewals start a polite recovery sequence instead of an immediate shutdown.
Payments that succeed on the first try.
Admins see recorded hours, active seats and licence use by team or site, export them for internal recharging and set alerts before limits are reached. Reports draw on the same usage data that drives the invoice, so there is one set of numbers.
Customers trust the bill because they can check it.
Product, integration and use case pages for the sectors you sell to, built with clean technical SEO, structured data and fast load times on mobile. A page for meeting assistants in manufacturing reads differently from one for accountancy practices, and each links straight to the plan that suits it.
Search visitors land on a page that speaks to their sector.
Who this is for
We start every project by asking who will sign the order and who will use the product, because in Birmingham those are often different people. A finance director approves the spend; a production manager or a practice manager uses it daily. The four situations below are the ones meeting assistant vendors here bring to us most, and each points to a different first release. Most vendors grow into more than one over time, so the catalogue and data model allow for that. Discovery tells us which of the four to build first, based on where your current revenue and pipeline actually come from.
Accountants, solicitors and consultants around Colmore Row and Brindleyplace want named seats, summaries attached to client files and invoices per office. They also ask early about confidentiality and where recordings are kept. We build a pricing page and trust documents that answer those questions, and billing that splits charges by practice or office where needed. Practice managers can then see which teams use the assistant most and move seats between offices themselves instead of raising a request with you.
Confidentiality answers come before price.
Suppliers across Solihull, Coventry and the Black Country hold supplier reviews, quality meetings and shift handovers, often on shared devices. Floating licences, site based accounts and invoice billing against purchase orders matter more than card checkout. We model sites, licences and approval steps the way plant managers and buyers already think about them. Buyers in this sector often run a supplier approval process with insurance and security questions, so we add a documents area that holds those answers in one place.
Banks and insurers run large operations in Birmingham, including HSBC UK's head office. These buyers expect volume tiers, single sign on, annual contracts and supplier onboarding paperwork. The platform has to handle a procurement led purchase without losing the self serve account area that day to day admins use.
Enterprise and self serve share one billing system.
Many West Midlands small businesses buy software through their IT support provider. A partner programme with partner rates, consolidated invoices and a portal for creating client accounts turns those providers into a channel. We build it so partners cannot see each other's clients and your team can audit every account a partner creates. Commission or margin reports for each partner come from the same data, which removes another monthly spreadsheet.
Partner terms stay in configuration, not code.
How we work together
Codeeo does not have a Birmingham office. Our team of 80+ works from Dubai, Riyadh and Karachi and serves Birmingham clients remotely, with all workshops, reviews and demos held by video call. For AI meeting assistant subscription platform development Birmingham vendors most often choose a fixed scope first release, then a retainer for new plans, partner features and integrations. Where you already have engineers, dedicated developers can join your team and work in your tools and repository. In every model, accounts and code sit with you from the start.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
A Next.js or WordPress marketing site, Stripe Billing, Chargebee or Paddle for subscriptions, a tax engine for VAT, and connectors to HubSpot, Dynamics 365, Xero or Sage. We pick the combination with your team so it fits what you run already.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
With who buys, how they pay and what you meter.
Before design, we list your customer types, the licence models each needs, the payment methods they use and the systems billing must connect to. That produces a catalogue and a set of billing rules, which become the specification for the site and platform. Starting there avoids the common mistake of building a pretty pricing page that the billing system cannot actually charge for. Discovery usually takes a small number of video sessions with your founders, finance lead and lead engineer, and ends with a written scope you can take to any developer.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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