Services · Ecommerce development · AI meeting assistant subscription sites
Codeeo provides AI meeting assistant subscription website development UK software companies can scale nationally: the marketing site, pricing, checkout, recurring billing and customer account area for products that record, transcribe and summarise meetings. Selling across the UK means meeting one set of national rules on payments, consumer contracts, data protection and VAT, while serving buyers as different as a sole trader in Cardiff, a public body in Edinburgh and a retailer's head office in Leeds. The platform has to get each of those sales right without manual correction.
The assistant, its recorder and its language models remain your product. Our work is the commercial system around it, joined to your product through an API so that what a customer pays for is exactly what the product allows.
200+ companies servedFrom a first store to an ADX listed developer
What the platform includes
National rules shape this kind of platform more than design does. Card payments must meet Strong Customer Authentication. VAT must be charged and reported correctly, and filed through Making Tax Digital compatible software. Recordings and transcripts are personal data under UK GDPR, so your customers need processor terms and clear information about transfers. Marketing and cookies fall under PECR, enforced by the ICO. If individuals can sign up, the Consumer Contracts Regulations and the Digital Markets, Competition and Consumers Act 2024 shape how prices, renewals and cancellations are presented. The parts below are how we build those requirements into the product people actually use, rather than leaving them to terms and conditions alone.
Plans showing seats, meeting hours, storage and integrations, with the total recurring price displayed upfront wherever consumers can buy, and no mandatory fees revealed later. That approach avoids drip pricing problems and also tends to convert better with business buyers who dislike surprises.
A pricing page that is lawful and easier to buy from.
Cards and wallets with 3D Secure at sign up, Bacs Direct Debit for small businesses that prefer it, and Open Banking pay by bank for invoices where your provider supports it. Recurring charges run as merchant initiated payments, so customers are not asked to authenticate each month.
Every buyer can pay the way they already do.
VAT charged on UK sales, VAT numbers captured and validated for business customers, the reverse charge applied to EU businesses, and VAT invoices issued automatically. Data flows into accounting software that files through Making Tax Digital, so quarterly returns come from the same records.
Invoices and returns that match without rework.
A trust page publishing your data processing agreement, sub processors, hosting locations and transfer safeguards, such as the UK International Data Transfer Agreement or the UK extension to the EU and US data framework where relevant. Customers acting as controllers can check these before buying.
Data protection questions answered before sales calls.
A consent banner that blocks non essential cookies until the visitor agrees, marketing opt ins kept separate from account terms, and a preference centre where users change choices later. Every choice is time stamped and stored, which is what you need if the ICO or a customer ever asks.
PECR compliance you can evidence.
Renewal reminders, online cancellation that takes no more effort than sign up, cooling off handling for consumers, and prorated refunds where your terms allow them. The account area shows exactly when the next charge falls and what it will be.
Renewals customers expect and cancellations without complaints.
Councils, NHS bodies and universities rarely pay by card. A quote and order path issues formal quotes, records purchase orders and invoices on agreed terms. If you list on the G-Cloud framework, the platform can reference call off contracts and keep framework pricing separate from public list prices. Accounts created this way are flagged so renewals follow the framework's rules rather than automatic card charges.
Public buyers can order without exceptions.
Built and tested to WCAG 2.2 AA, with captions and transcripts for demo videos and an accessibility statement. Public sector customers must meet accessibility regulations for their own services and often check suppliers too, and the Equality Act expects reasonable adjustments from any business serving the public.
Fewer barriers for users and for procurement.
Where you sell to Welsh public bodies that work under Welsh language standards, the site and account area can carry Welsh and English versions with a language switch, and invoices in either language. We plan the structure for both from the start rather than translating late.
A credible offer to bodies in Wales.
Recurring revenue, churn, expansion and failed payments by plan, sector and nation of the UK, drawn from the billing ledger. Leadership sees where growth comes from, and finance closes each month without reconciling exports by hand.
One trusted view of revenue across the country.
Who this is for
A meeting assistant company usually sells first to the customers its founders know, then spreads across the country through search, partners and public frameworks. Each step changes what the subscription platform must do. These four stages are how we see vendors grow across England, Scotland, Wales and Northern Ireland, and what the platform needs at each point. You do not need to build for all four at once; we design the data model so later stages fit without a rebuild. Discovery tells us which stage you are at and which comes next.
You have a working product and a few hundred active users. The priority is a short set of plans, a lawful checkout with SCA, VAT invoices and entitlements your product reads correctly. We keep pricing in configuration so you can test changes quickly and learn which limits customers value before committing to a final structure. Analytics are set up with consent from the start, so the data you learn from is collected lawfully and does not have to be discarded later.
Small first release, designed to grow.
Sign ups now come from all over the country through search and word of mouth. You need usage meters, failed payment recovery, Direct Debit, plan changes in the account area and reporting by segment. Marketing pages for different sectors help, so a housing association and a recruitment agency both land somewhere relevant to them. Rolling out nationally also means more payment variety, so we add Direct Debit and pay by bank before card failure rates start to hurt renewals.
Recovery of failed payments often pays for the build.
Councils, NHS trusts, universities and devolved government bodies buy through frameworks and purchase orders and ask hard questions about data protection and accessibility. Scottish bodies operate under Scots law and their own procurement rules, so contract wording may differ. We add the procurement route, documents and invoicing that these buyers expect.
Your legal advisers set contract terms for each nation.
Large organisations want annual agreements, volume tiers, single sign on, group billing across subsidiaries and security reviews. These sales close through your team, but provisioning, invoicing and renewals still run through the same platform as self serve accounts, so nothing is tracked on spreadsheets beside the billing system. Contract terms, renewal dates and agreed rates are stored against each account, so renewal conversations start with accurate figures.
Enterprise deals need the same ledger as card customers.
How we work together
Codeeo has no UK office. Our team of 80+ is based in Dubai, Riyadh and Karachi and works with UK clients remotely, holding every workshop, review and demo by video call. For AI meeting assistant subscription platform development UK companies usually start with a fixed scope build, then move to a retainer for new plans, markets and integrations. Vendors with in house engineers can instead add dedicated developers who follow their processes. Whichever model you choose, code and accounts are yours from the first day, and nothing in the build depends on Codeeo staying involved.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Commonly Next.js for the site, Stripe Billing, Chargebee or Paddle for subscriptions, GoCardless for Direct Debit, a tax engine, and Xero, Sage or Business Central for accounts. Choices are agreed with your team.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
A site, a billing platform and the integrations between them.
The public site explains the product and pricing; the billing platform charges customers, tracks usage and issues invoices; the account area lets customers manage seats and plans; and integrations keep your product, CRM and accounts in step. UK rules on payments, VAT, data protection, cookies and consumer contracts run through all of it, which is why we map them before any design work begins. For most vendors the billing rules and integrations take more effort than the pages, and that is where we focus discovery time.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
Get in touchPROVEN RESULTS
React
Next.js
TypeScript
Node.js
Laravel
WordPress
Shopify Plus
WooCommerce
BigCommerce
PostgreSQL
MySQL
MongoDB
AWS
Azure
Docker
GA4
Google Tag Manager
Search Console
Meta Pixel
Looker Studio