Services · Ecommerce development · Childcare booking sites
Codeeo provides childcare booking website development London nurseries, preschools and childcare groups use to sell places and take payment online. Waiting list registrations, start date deposits, monthly fees, extra sessions and late collection charges are booked and paid on your own site, then recorded in one admin area. Parents commuting from Croydon, Walthamstow or Ealing can manage their child's place from a phone on the train, and your office team spends its day on families rather than on chasing invoices.
Childcare bookings carry personal data about very young children, so privacy is part of the design, not a final check. Payment screens hold no health, allergy or collection details, those records sit in restricted areas, and every role on your team sees only what its job requires. Your privacy notice is updated to match.
200+ companies servedFrom a first store to an ADX listed developer
What the booking platform covers
London childcare runs under heavy demand. Parents register before a baby is born, accept a place months ahead and then need the start date, the days and the deposit pinned down. Families live in one borough and work in another, so funded hours may come from a different council than the one your setting sits in, and each of the 32 boroughs and the City of London runs its own claims process. Long commutes make late collection a regular charge rather than an exception. Childcare online booking system development in London has to handle all of that without confusing parents. Here is what we build for London settings, grouped by the point at which families meet it. Each element can be included or left out to fit your size.
Parents join the list online with an expected start date, preferred days and site. Your team sees demand by room and month, offers places from the admin area and sets an expiry on each offer. If the family accepts, the offer converts straight into a booking with its deposit due.
A waiting list you can actually plan intake from.
Accepting a place means reading the terms, signing online and paying the deposit or registration fee in one flow. All mandatory charges appear before the parent commits, as the drip pricing rules in the Digital Markets, Competition and Consumers Act 2024 require, and the deposit is tracked until it is refunded or applied.
Places confirmed only when the paperwork and payment are done.
Each child's funded hours are recorded with the council that issued the entitlement, which may not be your own borough. Invoices split funded, paid and voluntary items, and reports group children by funding authority so each claim is prepared against the right council's deadlines.
Cross borough families billed correctly every month.
When a parent is held up, staff record the collection time and the late charge from your fee list is added to the account automatically. Parents can also buy extended days in advance, so a planned late meeting is a booking, not an apology at the door.
Late fees applied consistently, without awkward conversations.
For nurseries run with or for an employer, the site can split each invoice between the employer's contribution and the parent's share, with separate statements for each. Places reserved for employees can be held apart from places offered to the wider community.
Employers and parents each see exactly what they owe.
Cards, Apple Pay and Google Pay for deposits and one off bookings, Direct Debit for regular fees, and Open Banking payments where your provider supports them. Strong Customer Authentication runs through the payment provider, and no card numbers are stored on your site.
Parents pay the way they prefer, and you are paid on time.
Families whose working pattern changes can request a different set of days from their account. The site checks room capacity and ratios, shows any change in the monthly fee before the parent confirms, and applies the new pattern from the date your notice period allows. Swaps of a single day can be offered where your policy permits them.
Pattern changes handled in minutes instead of email chains.
Many London families pay through the government childcare service. Invoices carry the reference parents need to send a payment, and incoming childcare service transfers are matched against each family account so your finance team can see what is settled and what is outstanding.
Government payments matched without manual detective work.
Occupancy, waiting list depth, debt and refunds per site and per room, with permissions so a site manager sees their own setting and the operations team sees everything. Fee lists and term dates can differ by site while sharing one platform.
Group decisions based on live figures, not monthly spreadsheets.
Analytics and advertising tags stay switched off until a parent agrees, with a refusal option as easy as acceptance, as PECR and ICO guidance expect. Service messages such as booking confirmations are kept apart from marketing, which only reaches parents who opted in.
Marketing data you are allowed to use.
Who this is for
Childcare booking website design in London depends on how your organisation is set up. A single nursery in Islington, a group with sites across south London, a nursery run inside an employer's building and a nanny agency all take money differently. We start from your contracts and your fee list, then shape the site around them, rather than forcing your terms into a template built for someone else. Every version is designed for accessibility to WCAG 2.2 AA, which supports your duties under the Equality Act and helps parents with disabilities or those using screen readers complete a booking on their own.
Running nurseries in, say, Lambeth, Southwark and Wandsworth means several councils, several fee lists and several term calendars. One platform holds them all, with shared brand and checkout and site level settings for prices, rooms and dates. New sites can be added later without rebuilding the platform or retraining parents who move between them.
One platform, many settings.
Employer billing, reserved places and separate statements are built in from the start. We agree with you and the employer how contributions are recorded, who can see which reports, and how places are released if employees do not take them up. Statements for the employer can be produced monthly or termly, matching how their payroll or finance team works.
Agencies that place nannies or run nanny shares need booking of carers rather than rooms: availability, matching requests, placement fees and regular invoicing. Where nannies are on Ofsted's Childcare Register, families can pay through Tax-Free Childcare, and the site supports the invoicing that needs.
If your waiting list lives in an inbox and a spreadsheet, the first gain is order: one list, clear offers, deposits taken online and a record of every family's position. That alone saves your manager hours each week and gives parents a fair, transparent process. When you are ready, flexible bookings and online payment for extras can follow on the same base.
Order first, extra features later.
How we work together
We are a team of 80+ in Dubai, Riyadh and Karachi, with 200+ projects delivered across the UAE and the US and a 4.7 rating from 23 Google reviews. We do not have a London office, so we work with London clients remotely: discovery, reviews and training run by video call. Single settings usually choose a fixed scope build. Groups often add a retainer for new sites and changes, or take a dedicated team for a longer roadmap. Whichever route you choose, the scope, the people involved and the way changes are approved are set out in writing before work begins.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
The public site can run on WordPress or Next.js, the booking engine on Laravel or a headless commerce setup, and payments through UK providers that support cards, wallets, Direct Debit and Open Banking. You keep the logins, and hosting sits in UK or EU data centres if you prefer.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
Registration, deposits, bookings, invoices and payments, plus an admin area.
Most London projects cover a waiting list, place offers with deposits, recurring sessions, extra hours and late collection charges, monthly invoicing and online payment. Groups add multi site settings and reporting. We agree the first release in discovery and keep anything optional, such as employer billing or nanny matching, for a second phase if it is not needed on day one. Each part is described in a written scope with the screens, rules and integrations it includes, so your team knows exactly what launch day brings.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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