Services · Ecommerce development · Community management membership sites
Codeeo builds community management membership website development London operators use to charge for the spaces they run: residents' gyms opened to neighbours, co-working floors in rental towers, communal garden key subscriptions, and residents' association dues for mansion blocks and estates. Members choose a plan, prove they qualify, pay by card, Apple Pay, Google Pay or Direct Debit and manage everything from their own account. Concierge and site teams see a live list of who is entitled to use each space today.
London buildings have more amenities than most, and more demand for them than space allows. The community management subscription website development London operators ask us for controls that demand through caps, waitlists and priority for residents, and it collects the money without anyone at the desk handling a card.
200+ companies servedFrom a first store to an ADX listed developer
What London members can do
In a London rental neighbourhood, the person buying a gym plan might live upstairs, two streets away, or work in the office building next door. A garden square subscription might be bought by a leaseholder, a tenant or a neighbouring hotel. Each of these people needs a different price, a different proof of eligibility and a different set of rules, and the amenity can only hold so many of them at once.
We design the membership site around those overlaps. Plans are shown according to who the visitor is, capacity is managed per space, and payments and renewals run in the background. Community management paid membership platform development London operators commission from us is built so that residents never lose their place to paying outsiders, and the income from outsiders is still collected properly.
Residents sign in with their tenancy or lease reference and see the plans reserved for them first. Non-resident plans open only when a space has capacity left after resident demand, and the ratio between the two is a setting your team can change per building. When a tenancy ends, the resident plan ends with it after staff confirm the move out, and the former resident is offered a neighbour plan instead.
Residents keep priority, and spare capacity still earns income.
Hot desk, fixed desk and meeting room plans for residents who work from home and for local freelancers. Day passes are sold online, monthly plans renew automatically, and meeting room credit is included with the higher tiers.
Workspace floors sold like a small co-working business.
For garden squares and shared gardens run by a committee, keyholders renew online each year, record how many keys they hold, and report a lost key. The committee sees who has paid, who has not, and which keys should be disabled or recovered. Garden rules, opening hours and the committee's notices sit behind the login, so only paid up keyholders read them.
Annual renewals without paper forms and cheques.
Popular spaces such as pools, padel courts or allotment style roof gardens fill up. Applicants join a waitlist with their place shown, and when a member leaves the next person receives an offer with a time limit to accept and pay. Offers that go unanswered pass automatically to the next person, and everyone on the list can see roughly how long the wait is.
Fair allocation without staff deciding who goes next.
Card payments with Strong Customer Authentication on the first charge, Apple Pay and Google Pay for quick sign up on a phone, and Direct Debit for annual dues. This is the core of community management membership payment integration London buildings need.
Members pay in the way they already use for everything else.
The front desk sees a simple list or QR scan result showing whether a person is an active member, which spaces they can use and how many guest passes they have left. Desk staff never see payment details. Scans can be recorded to show peak times, which helps decide when to add classes or extend opening.
Quick, consistent checks at the desk or the gym door.
Members buy or use included guest passes for friends and family. Each pass is time limited, tied to the host and counted against the amenity's capacity, so guests cannot quietly fill a space that members pay for.
Guests welcome, within limits you set.
Members see their plan, renewal date, invoices and payment method, change tiers or cancel online, and read gated content such as induction videos, safety rules for the pool or terrace, and minutes from residents' association meetings. Members can download their invoices for expense claims.
Fewer emails to building managers asking the same questions.
Income, occupancy of each amenity, churn and failed payments, broken down by building, so asset managers can compare schemes in Stratford, Wembley Park or Nine Elms and see which amenities actually pay for themselves.
Evidence for which amenities to expand or rethink.
A household can hold one account with several named members, each with their own access, and pay a single family plan. A local business can buy a block of desk or gym memberships for its staff, assign them to employees and receive one monthly invoice with VAT shown, rather than each person paying separately.
Fewer duplicate accounts and simpler billing for groups.
Who this is for
London's housing is unusually varied: towers with concierge desks, Victorian and Edwardian mansion blocks, council estates with active tenants' and residents' associations, and garden squares managed by committees. Each sells or collects memberships in a different way, and each has different people with authority to decide the rules. We begin by working out who owns each space and who may charge for it. That answer shapes whose bank account receives the money, whose name is on the invoice and who can change a price later.
Large rental neighbourhoods in places such as Wembley Park, Stratford and around Canary Wharf often have gyms, co-working rooms and lounges spread across several buildings. We sell resident plans that cover the whole neighbourhood, add non-resident memberships where your planning conditions and leases allow, and give asset managers one membership view across every block. Residents moving between buildings in the same neighbourhood keep their membership history and do not have to sign up again.
Check planning and lease terms before selling to outsiders.
Towers with pools, spas and cinema rooms tend to have more demand than space. Caps per amenity, waitlists, guest limits and a concierge checking screen keep usage under control, while monthly memberships for owners and tenants renew without staff involvement. Spa or treatment room plans can carry monthly session allowances, with extra sessions sold individually once the allowance is used.
Smaller blocks often fund shared improvements, legal advice or social events through a residents' association subscription. We keep the site simple: an annual subscription, a members' area with documents and meeting papers, and records the committee can use when it seeks recognition from the landlord. Volunteers on the committee get a simple admin screen that does not require any technical knowledge.
Many London squares are managed by committees that issue keys to eligible households and collect an annual charge. We replace paper renewal forms with an online renewal, record keys issued, and make reminders automatic, which is often the biggest saving for the volunteer treasurer.
Eligibility rules come from the committee, not from us.
How we work together
We do not have a London office. Our team of 80+ works from Dubai, Riyadh and Karachi and serves UK clients remotely, with workshops, design reviews and acceptance testing held by video call. We have delivered 200+ projects across the UAE and the US and hold a 4.7 rating from 23 Google reviews. Most London clients begin with a fixed scope pilot for one building, then continue on a monthly retainer as more buildings join. Asset managers with a larger London pipeline sometimes take a dedicated team that adds buildings as they complete.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Technology is selected around your payment providers, your property management system and whoever will look after the site after launch. Some clients want a managed platform, others prefer a custom build they can extend; we explain the trade off in discovery. Hosting sits in your own cloud account.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It depends on how many buildings and amenities go into the first release.
A single tower with one gym plan and card payments is a short project. A neighbourhood with co-working, pools, garden keys, waitlists, Direct Debit and a concierge screen takes longer, mainly because each rule has to be agreed with the people who own the space. We set the order of work in discovery and write the timing into the scope, so you know what launches first and what follows. Integrations with your property management or accounting software also affect timing, so we check those systems early.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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