Services · Mobile app development · Document management apps
Codeeo provides document management software development Manchester businesses and public bodies use to bring scattered files under control. We design where records live, how versions are tracked, who may open each folder, how long material is kept and how people find it again. From professional firms in Spinningfields to production companies at MediaCity and manufacturers in Trafford Park, Manchester organisations hold contracts, releases, certificates and case files that need a clear owner and a clear lifespan.
Our team works remotely with Manchester clients. Every workshop, prototype review and training session takes place by video call, and we document each decision so your colleagues can follow the reasoning later. You also see working software early, tested on a sample of your real folders, rather than a slide presentation.
200+ companies servedFrom a first store to an ADX listed developer
What we build
Greater Manchester mixes very different kinds of document work within a few miles. Accountants and solicitors around Spinningfields and King Street keep client files, engagement letters and working papers that must be retained, then destroyed on schedule. Disputes that reach the Business and Property Courts at the Civil Justice Centre on Bridge Street West need complete, ordered records. Across the Ship Canal in Salford, MediaCity producers manage scripts, contributor releases, music clearances and delivery paperwork for broadcasters. Trafford Park manufacturers and distributors hold controlled procedures, quality certificates and delivery notes, while housing providers in the ten boroughs keep tenancy files and safety records for thousands of homes. A system that serves one of these well can fail another badly. We select capabilities from the list below during discovery and change the order to suit your highest risk first. Nothing is included simply because a competitor product lists it.
Quality manuals, work instructions and policies move through draft, review and approved states with named approvers. Only the approved edition is visible on the shop floor or the intranet, and each controlled copy shows its issue number and review date, ready for an ISO 9001 audit.
Staff always work from the procedure that was signed off.
For producers at MediaCity and across Salford, each programme gets a folder set for scripts, call sheets, contributor releases, location agreements and clearances. Rights metadata such as territory and expiry travels with the file, so the delivery team can assemble a compliant package for the commissioning broadcaster.
Delivery packs assembled from records you already trust.
Housing providers get a file for every home and tenancy, holding agreements, gas and electrical safety records, damp and mould inspections and repair history. Records are indexed by property reference so a housing officer in Oldham or Stockport sees the same complete picture as head office.
Every home has one file that answers the inspector's questions.
When an accountancy or legal engagement ends, the file is closed, locked against edits and given a destruction date drawn from your policy. A monthly review lists files due for disposal, with a partner approving each batch and a disposal log kept permanently.
Closed files stop accumulating on servers indefinitely.
Permissions are set on workspaces and inherited downward, with exceptions for restricted folders such as HR or tenant safeguarding notes. Contractors and freelancers receive time limited access to a single folder, which ends automatically when their engagement does.
Access follows the job, not a forgotten email invitation.
One search box covers file names, extracted text and fields such as property reference, client code or programme title. Saved searches and filters let a quality manager or production coordinator return to the same set of documents each week without browsing folders.
Answers found in seconds rather than by asking around.
A mobile app for surveyors, repairs operatives and warehouse staff captures photos, signatures and forms against the correct property, job or consignment, and works offline in plant rooms and basements. Uploads sync with timestamps once a signal returns.
Evidence from the field reaches the record the same day.
Every save is retained as a numbered version with the editor's name and a change note. Users can compare, restore or branch from an earlier version, and major versions can be locked so a published edition never changes without a new approval.
Mistakes are reversible and published editions stay fixed.
Research groups working with universities and NHS partners need consent forms, protocols and data management plans kept with strict access and defined retention. We build project spaces where these records sit apart from day to day files, with access reviews each term.
Research governance paperwork kept in order and auditable.
Public bodies and their partners across Greater Manchester exchange reports, minutes, grant agreements and Freedom of Information responses. We build shared spaces where each organisation keeps ownership of its own files, publication status is tracked, and a disclosure log records what was released, to whom and on which date.
Joint work stays organised without blurring who owns each record.
Good fits
Off the shelf products suit plenty of organisations, and we will say so when that is your best route. Custom work makes sense when your files follow a structure no product models well, when you need to connect to an in house system, or when your sector's rules demand control that generic tools only approximate. The Manchester clients we help most often fall into one of these four groups, each with its own starting point. Custom document management software development Manchester clients commission from us is always scoped around that starting point, and the first release solves one painful problem fully rather than several partly.
Accountancy, tax and legal practices hold years of working papers alongside engagement letters, identity checks and correspondence. Retention differs by service line, and anti money laundering records follow their own rules. We build client and engagement workspaces, closure routines and a review process for destruction, linked to the practice management software you already use, so partners can see at a glance which files are live, closed or due for disposal.
Bring your retention policy, even if it is only a draft.
Independent producers and post production houses juggle scripts in many drafts, releases signed on location and clearance paperwork that a broadcaster will check before transmission. Freelancers come and go between series. We give each programme a structured space, track rights metadata and lock delivered versions, while time limited access keeps crew permissions tidy when a series wraps and the next one begins.
Shared editing tools stay; we organise what surrounds them.
Registered providers must be able to evidence the condition of their homes and respond promptly when tenants report problems such as damp and mould. That depends on records that are complete and easy to retrieve. We build property level files, inspection capture on mobile and dashboards showing missing or expired certificates by borough, so gaps are spotted before a regulator, ombudsman or tenant raises them. Repairs teams can also attach before and after photographs from the field app, closing the loop on each reported issue.
We connect to your housing management system where it allows.
Manufacturing and logistics businesses hold controlled procedures, material certificates, inspection records and proof of delivery for every consignment. When a customer queries a batch, the paperwork has to be found fast. We build document control with approvals, link certificates to orders and batches, and give warehouse staff a scanning app that files delivery evidence against the right shipment automatically.
Traceability by batch or order number is usually the first goal.
How we engage
Codeeo is a team of 80+ across Dubai, Riyadh and Karachi with 200+ projects delivered across the UAE and the US, and a 4.7 rating from 23 Google reviews. We work with Manchester clients remotely, holding sessions by video call and sharing written summaries after each one. As a document management software development company Manchester organisations can hold to account, we name an accountable lead for your project and agree who on your side approves the records model, the permissions and each release. Cost is driven by the number of document types and workflows, the integrations required, the volume and condition of files to migrate, and whether you need a mobile app.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Files sit in encrypted object storage in a UK cloud region, with metadata in a relational database and a dedicated search index. Sign in uses Microsoft Entra ID or Google Workspace. The mobile app supports offline capture and syncs securely when a connection returns. The document management software developers Manchester clients work with on our side choose proven open components where possible, so another supplier could maintain the system later if you ever decided to move.
01Mobile
02Data and cloud
03Marketing and tracking
A records inventory and a permission model, before any design work.
We begin by learning which documents your Manchester teams create, where they are kept today and which rules govern them. That produces a records model listing document types, fields, owners and retention periods. With that agreed, the permission model follows naturally. Starting here avoids the most common failure, which is building attractive screens on top of a structure that does not match how your organisation actually works. We also agree early which department goes first, since a confident pilot team makes the wider rollout far easier.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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