Services · Ecommerce development · Document management subscription sites

Subscription sites for Birmingham document software sold by project, site and seat.

Q: How should we price access for subcontractors?

Usually as an allowance on the paying company's plan. Main contractors want their supply chain on the platform, but subcontractors rarely want to buy their own subscription for one package. Most vendors include partner users within a project plan and charge for extra ones, or let partners upgrade themselves if they want features beyond the project. We build whichever rule you choose and show it plainly on the pricing page so there is no argument later. Partner usage also appears in reports, which shows you which subcontractors could become direct customers.

Q: What happens to records when a project ends?

They move to an archive plan rather than disappearing. Contractors may need handover and as built records long after completion. We build an archive state with read only access and lower pricing, and set clear terms for how long records stay and how they can be exported. Deletion follows your retention terms and data processing agreement, never an automatic billing event, and customers are told before anything changes.

Q: Can one invoice cover several plants or offices?

Yes, through group accounts with site level reporting. A parent account holds the contract and receives a single invoice, while each plant or office manages its own users and storage. The invoice and the billing area show usage by site, so finance can recharge internally. If a site needs its own invoice and purchase order, that can be configured too, without splitting the contract. New sites can be added by the parent account without a new contract.

Q: Do you visit clients in Birmingham?

No, our work with Birmingham clients runs by video call. Our offices are in Dubai, Riyadh and Karachi, and we do not have a UK office. Workshops, reviews and testing all take place online with screen sharing, and every decision is followed by written notes. We ask for one person on your side who can make pricing and scope decisions so work keeps moving between sessions. Sessions are recorded where you agree, so colleagues in Birmingham who missed a call can catch up.

Q: How do UK GDPR and PECR affect the site?

They shape sign up terms, consent and marketing. Your customers store personal data in your platform, so you normally act as their processor under UK GDPR and need a data processing agreement in place. We present it at sign up and record acceptance. PECR governs cookies and electronic marketing, so the consent banner blocks non-essential tags until visitors agree, and marketing opt-ins are recorded separately from account emails.

Q: Do the new subscription rules matter to B2B vendors?

Mainly if consumers or sole traders can subscribe. The subscription contract rules in the Digital Markets, Competition and Consumers Act 2024 are expected in 2027 and concentrate on consumer subscriptions, covering pre-contract information, reminders and easy exit. Most document control sales are to businesses, but if individuals can buy, those rules may apply. Online cancellation and renewal reminders are part of our standard build, and your solicitor confirms your position. The drip pricing rules from the same Act already apply to how you display prices today.

Q: What makes a project cost more?

Billing complexity, integrations and migration. Project based pricing, archive states, partner seats, multi-site hierarchies and usage billing each add configuration and testing. Deep connections to your application, an accounting integration and moving existing contracts add more. A simple per-user site with card and Direct Debit costs least. We price after discovery against a written scope so you can decide what goes in the first release. Anything that can wait, such as an accounting integration, can be moved to a later phase to keep the first release lean.

Codeeo carries out document management subscription website development Birmingham software vendors use to sell their platforms online and bill customers on plans that match how they work. We build pricing pages, sign up, checkout, recurring and project based billing, payment recovery and a customer billing area, all connected to your document application. Birmingham and the wider West Midlands have a heavy mix of construction, engineering, manufacturing and professional services, so many buyers think in projects, sites and supply chains rather than in a simple count of office users.

A contractor may want a workspace for one scheme that closes when the job hands over. A manufacturer may need quality records for three plants under one contract. A firm in the Colmore Business District may simply want per-user plans and a clean annual invoice. The billing model has to cover all of them without special handling.

Map your billing model Web development and eCommerce

Built for: Birmingham and West Midlands vendors of document control, records, quality documentation and file sharing software moving to online subscription sales.
Typical timeline: We set timing in discovery after mapping your plans, payment routes and integrations, and the agreed schedule is written into the scope before design starts.
What you own: The site and its code, CMS content, billing and payment accounts, customer records, subscription history and project workspace data, all in your company's own accounts.
Rated: 4.7 / 5 from 23 Google reviews

200+ companies servedFrom a first store to an ADX listed developer

What the platform covers

Billing designed around projects, plants and partner companies.

Document control is central to construction and engineering work across Birmingham, with drawings, RFIs, method statements and handover files shared between a main contractor, designers and a long chain of subcontractors. Manufacturers in the Black Country and the wider region keep controlled procedures, inspection records and supplier certificates for audits. Professional firms in the city centre need tidy records and confidential sharing. Vendors selling into this mix find that a standard per-user plan does not fit everyone, and invoices get adjusted by hand. The capabilities below give your billing system rules for project workspaces, multi-site customers, partner access and usage, so each customer is charged correctly without your finance team stepping in. We agree in discovery which come first.

Explain your project

Project workspace subscriptions
Customers buy a workspace for a named project with its own start date, billing period and closing rules. When the project hands over, the workspace moves to a lower archive rate with read only access, so as built records remain available without full project pricing continuing. New projects are added from the account area in a few steps.
Billing that follows the life of each project.
Partner and subcontractor access
A main contractor pays for the workspace; designers and subcontractors join as partner users. We set how many partner users each plan includes, whether the paying company or the partner covers extra seats, and how access ends when a package of work is complete. Every partner seat is visible on the paying company's billing page.
Supply chain access that is controlled and fairly billed.
Multi-site and group accounts
Manufacturers with several plants and groups with regional offices can hold one contract with separate sites underneath. Each site manages its own users and storage, while the parent receives one invoice with a breakdown by site, ready to recharge internally.
One contract, with costs that are easy to allocate.
Usage based storage and capture
Drawing sets, scans and photos from site inspections push storage up quickly. Your application reports storage, pages captured or documents processed to the billing system, customers see a running total in their account, and any usage above the plan is billed at the rate stated on the pricing page.
Heavy users pay for what they use, light users are not overcharged.
Quote, PO and invoice route
Contractors, councils and large manufacturers usually need a formal quote, a purchase order and invoices on terms. The site builds the quote from your plan catalogue, captures PO references per project where needed, and sends invoices to the finance mailbox the customer names.
Larger customers buy through their own procurement process.
VAT and supplier details on every invoice
VAT is applied according to whether the buyer is a UK business, a business abroad or an individual, following your accountant's advice. VAT numbers are captured at sign up, and invoices show your registered details, the customer's legal entity from Companies House and any project or PO reference, so a contractor's accounts team can match them to the right job.
Invoices that match the job they belong to.
Card and Direct Debit for smaller firms
Smaller practices and specialist subcontractors can subscribe directly by card, with Strong Customer Authentication on the first payment, or by Bacs Direct Debit with renewals collected automatically. Prices include every mandatory charge, since drip pricing rules under the Digital Markets, Competition and Consumers Act 2024 are already in force.
Small buyers start without waiting for a quote.
Proration and plan changes
Adding a project, a plant or extra seats part way through a period is prorated automatically and explained on the next invoice. You choose whether upgrades bill immediately, whether downgrades wait for renewal, and how archive pricing applies when a project closes.
Mid-term changes without manual credit notes.
Retry, reminder and restriction rules
Failed payments trigger retries and emails to the billing contact, then staged restrictions you control. Read only access comes before suspension, and project records are never deleted by the billing system, which matters when a contractor may need handover files long after a project ends.
Recovered payments without putting project records at risk.
Customer billing and audit area
Account owners see projects, sites, seats, usage, invoices and renewal dates in one place, and can download a history of plan changes for their own audits. Finance contacts can be given billing access only, with no view of drawings or controlled documents.
Customers answer their own billing questions.

Who this is for

Birmingham vendors we usually build for.

The West Midlands has a large base of document heavy work: major infrastructure and regeneration projects, including HS2's Curzon Street station in Birmingham, automotive and advanced manufacturing supply chains, and professional services firms in the Colmore Business District and around Brindleyplace. Creative and digital businesses in the Jewellery Quarter and Digbeth add another kind of buyer. Each needs document management SaaS website development that suits how it buys. These are the vendors we tend to work with.

Construction document control vendors

If your platform manages drawings, transmittals and handover files for contractors in Birmingham and beyond, project based subscriptions and partner access are essential. Buyers will want to know how long records remain available after handover and what that costs. We design the plans, archive pricing and partner rules, and make the pricing page explain them clearly to a commercial manager. Commercial managers also expect to add a new scheme quickly when a tender is won, so creating a project workspace is a self serve step rather than a sales request.

Archive and retention terms should match what your contracts promise.

Quality and compliance document vendors for manufacturers

Manufacturers in the region keep procedures, work instructions, calibration records and supplier certificates, often for ISO 9001 audits or customer audits up the supply chain. Pricing usually follows sites and controlled document volume. We support multi-site accounts, group invoicing and usage tiers, and give quality managers a billing area that does not need IT involvement. Audit periods often drive storage and user spikes, so we let customers add temporary capacity and remove it afterwards.

Professional services records platforms

Law firms, accountants and surveyors across Birmingham city centre want per-user plans, clear confidentiality information and hosting details before they sign. The site needs a trust section, a data processing agreement in the sign up flow under UK GDPR, and invoices that suit an annual purchase. We keep this path short for firms that are ready to buy. Surveyors and property consultants often share reports with clients, so guest access rules are set out on the plan page too.

Vendors adding self serve to a sales led product

Many West Midlands vendors grew through direct sales and long contracts, and now want smaller customers to sign up online. We add self serve plans and checkout beside your existing contract customers, in the same billing system, so reporting covers everyone and existing accounts keep their terms until you change them.

Both routes share one customer record and one set of reports.

How we take a Birmingham vendor from pricing sheet to live billing.

01Understand how customers use the productWe review usage by project, site and partner company, so plans reflect real patterns, not just headcount, before any pricing is drafted.
02Agree the billing modelPer-user, per-project, per-site and usage elements are combined into a plan catalogue with clear rules for archive pricing, partner seats and changes.
03Configure billing and paymentsThe billing provider, card processing, Direct Debit and VAT settings are set up in your accounts, with every scenario documented for your finance team.
04Design and build the sitePricing, quote request, sign up, checkout and billing area are designed for commercial and quality managers, and tested against WCAG 2.2.
05Connect the document platformSubscriptions open and close workspaces, set partner limits and switch features in your application, while usage figures flow back for billing.
06Migrate, launch and reviewExisting contracts move across with notice, first invoices are checked, and after launch we review failed payments, upgrades and churn with you.

How we work together

Working with Birmingham vendors remotely.

We have no Birmingham office and do not offer visits in the UK. The team works remotely with Birmingham clients: discovery workshops, design reviews and user acceptance testing run by video call, and decisions are written up after each session. Most vendors begin with a fixed scope for the first release, then continue on a retainer as pricing evolves and new project or site options are added. Document management subscription platform development often continues alongside your product roadmap, and a dedicated team is available for that. Your finance lead joins from discovery, because project and archive pricing are commercial decisions before they are technical ones.

Fixed scope

A defined build with a deadline

We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.

Written scope and acceptance criteria
Fixed price and delivery date
Weekly build on a URL you can open
30 days of fixes after launch

Get in touch

Dedicated team

A product that keeps evolving

Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.

Senior engineers, not a rotating bench
Your tools, your repo, your process
Monthly, cancel with 30 days notice
A lead who answers for the team

Get in touch

Retainer

Something live that needs looking after

A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.

Agreed response times
Monitoring and dependency updates
A monthly report of what changed and why
Priority access to the same team that built it

Get in touch

Technology

What we build this with.

We choose tools to suit your platform and finance setup: a fast front end, an editable CMS, an established subscription billing system that supports usage and hierarchy, and a Direct Debit provider. Our document management billing integration services connect these to your accounting package and your application.

01Web

React
Next.js
TypeScript
Node.js
Laravel
WordPress

02Commerce

Shopify Plus
WooCommerce
BigCommerce
Headless storefronts

03Data and cloud

PostgreSQL
MySQL
MongoDB
AWS
Azure
Docker

04Marketing and tracking

GA4
Google Tag Manager
Search Console
Meta Pixel
Looker Studio

Questions Birmingham software vendors ask.

How long does document management subscription website development take for a Birmingham vendor?

Project and multi-site billing take longer than simple seat plans.

A site with per-user plans, card and Direct Debit is the quickest version. Project workspaces with archive pricing, partner seats, multi-site group accounts, usage billing and migrating existing contracts each add work. We agree the first release in discovery and write the timeline into the scope, often launching simple plans first and adding project billing in the next phase. Your own legal review of contract and archive terms can affect the date, so we schedule it at the start rather than the end.

How should we price access for subcontractors?

What happens to records when a project ends?

Can one invoice cover several plants or offices?

Do you visit clients in Birmingham?

How do UK GDPR and PECR affect the site?

Do the new subscription rules matter to B2B vendors?

What makes a project cost more?

Services Birmingham vendors often add.

Payment integrationCards, Direct Debit and payment processors wired into your billing.Business CentralFinance and invoicing kept in step with your subscription records.Laravel developersEngineers to extend your document platform and its billing API.

Tell us what the business needs. We will tell you what to build first.

Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.

Get in touch

PROVEN RESULTS

4.7 / 5from 23 Google reviews

Subscription sites for Birmingham document software sold by project, site and seat.

Billing designed around projects, plants and partner companies.

Project workspace subscriptions

Partner and subcontractor access

Multi-site and group accounts

Usage based storage and capture

Quote, PO and invoice route

VAT and supplier details on every invoice

Card and Direct Debit for smaller firms

Proration and plan changes

Retry, reminder and restriction rules

Customer billing and audit area

Birmingham vendors we usually build for.

Construction document control vendors

Quality and compliance document vendors for manufacturers

Professional services records platforms

Vendors adding self serve to a sales led product

How we take a Birmingham vendor from pricing sheet to live billing.

Working with Birmingham vendors remotely.

Fixed scope

Dedicated team

Retainer

What we build this with.

Questions Birmingham software vendors ask.

Services Birmingham vendors often add.

Tell us what the business needs. We will tell you what to build first.