Subscription sites for London document software sold to firms that buy by committee.

A practice group can start on a monthly team plan, then convert to an annual firm licence without cancelling and starting again. Unused time on the team plan is credited, users carry over, and the firm sees one continuous account history. Your sales team can trigger the conversion from an admin screen once the order form is signed.

Sales led deals start with a quote built from the same plan catalogue as the website, with agreed discounts recorded. The buyer accepts an order form online with an e-signature, and the signed form creates the subscription with the right start date, term, payment terms and purchase order reference.

Law firms share files with clients, barristers' clerks and other parties; architects share drawings with consultants. We model guest users separately from paid seats, set the allowance per plan, and bill extra only when a firm goes past it, so external sharing never feels like a penalty.

Larger London firms expect staff to sign in with their existing Microsoft or Google identity. We gate single sign on and user provisioning by plan, show it clearly on the pricing page, and make the account area guide the firm's IT team through connecting their directory once they upgrade.

Risk and IT teams in the City ask the same questions every time: where documents are hosted, who can access them, how backups work, what certifications you hold. A maintained security page and a downloadable pack answer most of them before a call, with a form to request the full questionnaire responses under NDA.

Many firms prefer one annual invoice. When they add people during the year, the site records the change, and either bills a prorated amount straight away or adds a true-up line at renewal, depending on the contract. Finance sees exactly which users were added and from which date.

Annual firm contracts renew on fixed dates, and nobody in a busy London practice remembers them. The billing system emails the account owner and finance contact ahead of renewal with the seats, price and term about to roll over, gives your account managers a list of upcoming renewals, and records any notice of non-renewal received through the account area.

For smaller studios and agencies, card checkout runs with Strong Customer Authentication on the first payment and merchant initiated renewals afterwards. All mandatory charges, including onboarding fees if you charge them, appear in the headline price, in line with the drip pricing rules now in force under the Digital Markets, Competition and Consumers Act 2024.

Invoices carry the firm's legal entity, PO number, VAT details and your bank details for BACS transfer, and they arrive at the finance mailbox rather than the user who signed up. Credit notes are issued automatically for downgrades and refunds, so the accounts team never edits a PDF.

Partners, practice managers, IT admins and finance contacts each see what they need: seats and storage, invoices and payment methods, renewal dates, or user management. A finance contact can download every invoice without seeing a single client document.