Subscription sites that let UK organisations buy your document management software.

Plan tables that show what each tier includes: named users, storage allowance, retention policies, audit logs, e-signature volume or API access. Prices are shown with VAT treatment stated clearly and every mandatory charge included up front, which matters now that drip pricing rules under the Digital Markets, Competition and Consumers Act 2024 are in force.

When a buyer types their company name, the form can query the Companies House register and fill in the registered number and address. That reduces typing errors on invoices, helps you spot duplicate accounts, and gives your sales team a verified company record when an account grows into a larger deal.

Card payments built for Strong Customer Authentication, so the first payment is authenticated and later renewals run as merchant initiated transactions. Bacs Direct Debit sits alongside cards for customers who prefer it, and Open Banking payments can be offered where your payment provider supports them.

Councils, NHS bodies, universities and larger companies often need a quote, a purchase order number and an invoice on payment terms. The site generates a quote from the chosen plan, records the PO reference and creates the subscription as invoice billed, so procurement never meets a card form.

VAT is calculated from the buyer's status and location: UK VAT for UK customers, and the correct treatment for business and consumer customers abroad as advised by your accountant. VAT numbers are captured and validated, and invoices carry the details HMRC expects on a VAT invoice.

Adding ten users in month four, moving to a higher storage tier or switching from monthly to annual billing are calculated automatically, with the credit and charge explained on the next invoice. You choose whether upgrades bill immediately and whether downgrades wait for the renewal date.

Some document management plans charge for what is used rather than who uses it: gigabytes stored, pages captured by OCR, signature envelopes sent or API calls made. Your application reports usage to the billing system each day, customers see their running total in the account area, and overage is billed at the end of the period at the rate shown on the plan page.

When a payment fails, the site retries on a schedule, emails the billing contact, shows a banner to account admins and, if nothing changes, limits the account in steps you define. Document access is restricted rather than deleted, so a customer's records are never lost over a late payment.

Your customers will store personal data in your product, which usually makes you their processor under UK GDPR. The checkout presents your data processing agreement, sub-processor list and hosting location for acceptance, and records which version each customer accepted and when.

Account owners and finance contacts download invoices, update payment details, change seats, add storage, view renewal dates and cancel online. Roles keep billing separate from document administration, so the IT lead managing folders does not have to forward invoices to finance.