Services · Website development · Document management websites
Codeeo carries out document management website development UK software vendors, implementation partners, scanning bureaus, archive storage networks and secure destruction companies use to reach buyers nationwide. A records business that sells across the country faces different rules for public bodies in each nation, procurement through national frameworks and buyers who expect proof of security before any call. We build sites that explain your offer clearly, show the evidence procurement teams look for and send each enquiry to the right region, team or partner.
Codeeo has no UK office. We work with UK clients remotely, with discovery and reviews held by video call. The website wins attention and enquiries; your platform or service still does the work of storing, scanning or destroying records. Our track record covers 200+ projects across the UAE and the US, delivered by a team of 80+.
200+ companies servedFrom a first store to an ADX listed developer
What the site can include
Selling document management across the UK means selling to very different buyers with very different rules. A council in England, a health board in Scotland, a housing association in Wales and a manufacturer in Northern Ireland may all need the same scanning or software, but they buy it through different routes and answer to different records legislation. Private sector buyers add their own expectations: certificates, data processing terms and clarity on where data is held. A national site has to handle all of this without becoming a maze. We design a structure where services, sectors and nations each have a clear place, where depot or partner coverage is accurate, and where procurement evidence lives in one section that bid teams can rely on. The modules below are the ones national records businesses most often need.
Separate sections for England, Scotland, Wales and Northern Ireland where your offer genuinely differs, for example records duties for Scottish public authorities under the Public Records (Scotland) Act 2011. Where nothing differs, we do not invent a page, which keeps the site honest and avoids thin content.
Buyers in each nation find the rules that apply to them.
A map and list of storage centres, scanning facilities or certified partners, each with its own page describing services, coverage and accreditation. Your operations team updates entries in the CMS, and enquiries from each area route to the right site manager.
National reach shown accurately, with local routing behind it.
A section explaining the frameworks you are on, such as Crown Commercial Service agreements or G-Cloud for software, plus policies, insurance summaries and an accessibility statement. It notes that tenders under the Procurement Act 2023 are published on the Central Digital Platform, so buyers know where to find opportunities and suppliers.
Bid teams and evaluators find consistent evidence in one place.
A page listing the standards you hold, such as ISO 27001, Cyber Essentials Plus, BS 10008 for evidential scanning or BS EN 15713 for secure destruction, with scope, issuing body and renewal date. Anything you do not hold is simply absent.
Buyers see verifiable proof rather than badges.
Where you sell to Welsh public bodies, which operate under Welsh language standards, a bilingual section or full Welsh versions of key pages can show respect for that requirement. We set up hreflang and translation workflows so pages stay in step.
A considered offer for Welsh public buyers.
Hubs for legal, financial services, health and care, education, housing, manufacturing and local government, each describing the records those organisations hold and the obligations they face. Hubs link to services and case material so a buyer can go from problem to proof quickly.
Every major buyer group has a starting point.
If you publish prices, for example for household shredding or small scanning jobs, pages show the total including mandatory charges, as the Digital Markets, Competition and Consumers Act 2024 drip pricing rules require, with VAT treatment stated. Consumer orders also carry the cancellation information the Consumer Contracts Regulations require.
Published prices that will not draw a complaint.
UK GDPR privacy notices, a PECR compliant consent banner and analytics that respect it. Form data goes to your CRM with sensible retention, and marketing consent stays separate from enquiry handling. Retention periods for form data are set to match your privacy notice.
A site your data protection officer can sign off.
Templates built to WCAG 2.2 AA, tested with keyboard and screen readers, and tuned for Core Web Vitals across a large page count. Public sector buyers work under their own accessibility regulations and frequently ask suppliers about theirs; the Equality Act applies to everyone.
A large site that stays fast and usable.
Who this is for
The UK document management market includes software vendors with national client lists, networks of storage and scanning facilities, franchise and partner models, and specialist firms that work only for the public sector. What they share is a need to look credible to a cautious buyer in any part of the country, and to route each enquiry to the people who will deliver the work. These are the four national businesses we most often build for, with the main design choice each one forces.
Your platform is sold from one head office to organisations across the UK. The site must explain product, security and sector fit once, while acknowledging the different public records duties in Scotland and Northern Ireland and the language expectations in Wales. We design product and sector sections that stay national, with targeted pages only where the buyer's obligations change, and a trust section that answers the hosting questions every buyer asks. Pricing, if shown, follows the drip pricing rules and states VAT treatment clearly.
One product story, with nation specific pages only where rules differ.
You run sites in different regions, each with its own manager, capacity and accreditations. The website has to present one brand while routing collections, retrievals and quotes to the right facility. We build a locator, facility pages and routing rules in the CRM, and give site managers controlled access to update their own pages without touching the rest. Each facility page carries its own accreditation scope, because certificates often cover one site rather than the whole business.
Facility managers edit their own pages, nothing else.
You lead a group of certified partners who implement your software around the country. Buyers want to know who can help them locally and what quality standards partners meet. We design partner profiles, a lead distribution process and clear rules about what partners may claim, with your team approving every profile before it goes live. Partner enquiries are distributed by area and specialism, and the CRM records which partner received each lead and when.
Your clients are councils, NHS bodies, police forces and government departments. The site needs procurement information, framework details, security clearance practice where relevant and content that speaks to records managers and information governance leads. We write it plainly, keep claims tied to evidence and make the procurement hub the easiest part of the site to maintain. Security clearance is described only in the terms you are permitted to use publicly.
The procurement hub is the page evaluators return to.
How we work
National sites involve more people: regional managers, compliance, sales, partners and sometimes a franchise board. We keep the project manageable with one lead on each side, a written decision log and review rounds scheduled in advance. All sessions run remotely by video call. Cost depends on the number of templates, sector and nation sections, facility or partner pages, integrations, translation and the volume of content and URLs that must migrate from existing sites.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Large national sites suit a headless CMS with Next.js, which handles thousands of pages quickly and gives editors structured content types. WordPress multisite can suit networks where regions publish their own news. Hosting sits in a UK region, with staging, backups and a firewall. Structured data for the organisation, services and facility locations helps search engines understand the national footprint.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
We build one national site with clear routes by service, sector and location.
Discovery maps your services, the nations and regions you cover and how enquiries should be routed. We then design a structure where product or service content is written once, sector hubs speak to each buyer type, and nation or location pages appear only where something genuinely differs. Lead routing sends each enquiry to the right team or facility. The result is a site that feels national to a buyer and local to the person who answers the enquiry.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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