Services · Mobile app development · Event apps
Codeeo handles event management app development Edinburgh operators can run through the busiest weeks of the year. We build ticketing, scheduling, check-in, staff and venue tools for festival venue operators, conference organisers and hospitality businesses across the city, so a programme that changes by the hour still reaches the audience, the box office and the door team at the same moment.
Edinburgh asks a lot of an event app. A single operator may run several temporary spaces in August, host academic congresses in spring and sell ticketed dining in winter. We design the app around that calendar instead of around one big launch.
200+ companies servedFrom a first store to an ADX listed developer
What the app can include
Most event software assumes one venue, one date and one audience. Edinburgh rarely works that way. During the August festival season, which brings the Edinburgh Festival Fringe and the Edinburgh International Festival to the city, operators juggle many shows a day across rooms that may only be licensed for a few weeks. Outside August, the same teams host delegates at venues such as the Edinburgh International Conference Centre, run private hire and sell experiences to visitors. The features below are the ones we usually scope for Edinburgh clients, ordered by how often they come up. You pick what belongs in the first release and what waits, and we keep the admin side as simple as the audience side so seasonal staff can learn it in a shift.
A searchable programme covering every space you operate, with filters by time, genre, venue and accessibility, and live changes when a show moves, sells out or is cancelled. Producers edit their own listings through a controlled portal, and every update is logged so your programming team can see who changed what.
The audience sees one accurate programme instead of several out of date ones.
Advance sales, last minute sales from the queue and comps for press and artists, with Apple Pay, Google Pay and card payments. Box office staff work from the same seat map and stock as the app, so a ticket sold at the door cannot also be sold online.
No double selling when demand peaks between shows.
QR scanning on staff phones with clear accept and reject screens, re-entry rules and a running headcount per room. Turnaround between shows can be very short in a festival venue, so the scanner is built for speed and works with a weak signal, syncing when the connection returns.
Doors open on time and the room count stays accurate.
Temporary venues in the city operate under conditions set by the City of Edinburgh Council, such as finishing times for amplified sound or occupancy limits. The app records each venue's conditions and warns duty managers before a scheduled show would break them, with a log you can produce if asked.
Conditions are visible to the people on shift, not buried in a folder.
Walking directions between your spaces, with step free routes marked, entrance photos and notes for venues hidden in closes, vaults or upper floors. Visitors who have never been to Edinburgh before can find the right door without asking a steward.
Fewer late arrivals and fewer lost audience members at the wrong entrance.
Push notifications for start time changes, venue moves, cancellations and refunds, sent only to the people holding tickets for that performance. Visitors can also save shows to a personal list and get a reminder with walking time from where they are, which helps when someone has booked four shows across the city in one afternoon.
Ticket holders hear about a change before they reach a locked door.
Shift planning for front of house, technicians and bar teams, with availability, swaps and briefings pushed to phones. Each staff member sees only their own venue, role and next call time, which matters when a team grows quickly for a few weeks each summer.
Short term staff know where to be without a group chat full of changes.
Visiting companies upload technical riders, confirm get-in times, check ticket sales and receive settlement reports. Your venue team sees every company's requirements in one view instead of chasing attachments across inboxes. Company contacts change every year, so access is granted per season and removed afterwards.
Production questions are answered before the get-in, not during it.
For association and academic events, the same platform can switch to a delegate mode: registration, personal agendas, session room changes, poster listings and speaker materials. It suits congresses that come to Edinburgh for several days and need more structure than a festival audience.
One platform serves both the summer programme and the conference calendar.
Screens designed to WCAG 2.2, captioned and relaxed performance filters, access booking for companions and wheelchair spaces, and venue access notes. The Equality Act 2010 applies in Scotland as it does in England, so accessible booking is a duty, not an extra.
Disabled audience members can book and arrive without phoning ahead.
Who this is for
The right first release depends on where your revenue comes from and when your pressure points fall. A venue that lives or dies on August needs something different from a conference organiser whose year is spread out. These are the starting points we see most, with the features that usually belong in version one for each.
You take over halls, basements and courtyards for the summer and fill them with dozens of shows a day. Your first release usually needs the multi-venue programme, door scanning and the licence condition tracker, because those are where August goes wrong. Artist settlement and the staff rota can follow once the audience side is proven in one season. We also look at how your producers and visiting companies currently send listings, because that is often where errors start.
Start building well before the spring programme launch.
You bring scientific, medical or industry congresses to the city and manage registration, abstracts and session changes. Event registration app development Edinburgh conference teams ask for usually centres on delegate check-in, agendas and room changes pushed to phones, with exports your finance and membership systems can read. Badge printing on arrival can be added where your venue supports it.
Integration with your association database is planned in discovery.
Restaurants, bars and attractions selling tastings, supper clubs, tours or seasonal events need reservations, prepayment and capacity per sitting rather than a full festival system. We build a lighter app that handles timed slots, deposits and guest messages, connected to the booking tools you already use. Guests visiting Edinburgh often book from abroad weeks ahead, so confirmation messages, clear cancellation terms and directions matter as much as the booking screen itself.
Planners working across castles, country houses and city venues around Edinburgh need guest lists, RSVPs, supplier schedules and a shared timeline for the day. This is where event planning app development Edinburgh businesses request is more about coordination than ticket sales, and the app is designed to keep the client, suppliers and the venue on the same plan. Couples and corporate hosts see only their own event, with their own approvals.
How we work together
Our team of 80+ works from Dubai, Riyadh and Karachi and works remotely with Edinburgh clients, with discovery, design reviews and sprint demos run by video call. Most operators start with a fixed scope first release timed to their season, then keep a retainer for changes between seasons. Groups running several festivals or a conference programme sometimes prefer a dedicated team. We have delivered 200+ projects across the UAE and the US and are rated 4.7 from 23 Google reviews. The first conversation is about your calendar and your risks, not a sales pitch, and you leave it with a clear view of what a sensible first release would contain.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We pick the stack around your ticketing provider, your payment processor and the people who will maintain the app. Cross platform builds usually suit event apps, because one codebase keeps iOS and Android in step during a busy season.
01Mobile
02Data and cloud
03Marketing and tracking
It depends on scope, so we start from your season and plan backwards.
In discovery we fix the date the app must be selling tickets, which for a festival venue is usually the programme launch rather than August itself. We then scope a first release that fits the time available and push anything that does not fit into a later release. If the timing is too tight for what you want, we say so before design starts, not in July. A smaller app that works on the first night is worth more than a larger one that arrives halfway through the run.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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