Services · Ecommerce development · Event booking sites
Codeeo offers event management booking website development Edinburgh venues, festival producers, conference teams and wedding planners can rely on in August and in the quiet months alike. We build platforms that sell performance runs, delegate places, venue hire and packaged experiences, take deposits and balances, apply your cancellation terms and keep every payment matched to its booking. Visitors from abroad pay as easily as local residents, and your staff see one accurate calendar instead of several.
Our 80+ people work from Dubai, Riyadh and Karachi and have delivered 200+ projects across the UAE and the US. Edinburgh clients work with us remotely, with every session held by video call.
200+ companies servedFrom a first store to an ADX listed developer
What the booking platform includes
Edinburgh has a booking pattern few cities share. For most of the year, venues sell conferences, dinners, weddings and private hire at a steady pace. Then August arrives, the Fringe, the International Festival and the other summer festivals fill every room in the city, and a venue that sold ten events a month suddenly sells dozens of short performances a day. Hogmanay brings another spike at the end of the year, and conference season at the EICC fills the gaps in spring and autumn.
The event management online booking system development Edinburgh operators need must handle both modes without a second system. We build one platform with a season switch: in the festival period it sells timed performances, runs and passes at speed, and for the rest of the year it handles holds, deposits and staged balances for larger private bookings.
Sell a show for a single date or a full run, with different prices for previews, weekends and concessions, and let buyers pick several performances in one basket. Each slot has its own capacity, and changes to start times update every booking for that slot.
Short performances sell quickly without manual capacity checks.
Producers who programme spaces can let companies apply for and book performance slots, accept terms, pay a deposit and see their own sales figures. Get in and get out times sit on the same calendar, so a slot cannot be offered over another company's changeover.
Programming and venue hire run from one schedule.
Cards issued abroad, Apple Pay and Google Pay all work at checkout, with Strong Customer Authentication handled for UK and European cards and clear prices in pounds. Confirmation emails carry the venue address and directions for visitors who do not know the city.
Fewer failed payments from overseas buyers.
For conferences, dinners and weddings, enquirers check availability, place a short hold and pay a deposit to confirm. Balances follow a schedule you set, and the site collects the event details your licence conditions require before your manager approves.
Private hire confirmed and paid without long email threads.
Bundle an event with dinner, drinks, a guided tour or a ceilidh band, priced as one package or as optional extras. Mandatory charges are always included in the price shown first.
Higher order values without hidden costs at checkout.
For outdoor and winter events, the platform can move bookings to a backup date or venue, notify every buyer by email and text, and apply your refund or credit policy automatically when weather or safety forces a change.
Disruption handled in minutes rather than days.
Many Edinburgh venues sit in historic buildings with steps and narrow stairs. Each listing states its access clearly, buyers can request a companion place or step free seating, and the pages meet WCAG 2.2 for screen readers and keyboard use.
Disabled visitors can judge access before they pay.
Sell multi show passes and gift vouchers that are redeemed against any eligible performance, and run a waitlist for sold out slots that offers returned places to the next person automatically. Voucher balances and expiry dates are tracked, and partly used passes show what remains in the buyer's account.
Returned places resell themselves and gifts become bookings.
Box office splits for visiting companies, VAT on hire and ticket sales, refunds and payouts reported by show, venue and season, with exports for your accountant. Directors can compare this season with the last one by venue and by show type without asking anyone to build a spreadsheet.
Clean settlement figures at the end of every run.
Who this is for
We work with organisations whose income depends on taking bookings and payments ahead of the event, often from people who have never visited the venue. In Edinburgh that means four groups in particular, each with a different pattern across the year. Most of them already rent a ticketing tool and want to keep their customer relationships, their data and more of each sale.
Operators who turn halls, churches, courtyards and university buildings into performance spaces each summer need to sell hundreds of shows across several rooms, manage visiting companies and settle box office splits quickly after the season. The booking platform gives each company its own sales view and gives your box office one tool for every room. Comps for press and industry guests are issued against a separate allowance, so they never eat into the seats a company expects to sell.
Settle with companies days after the festival, not weeks.
Associations and organisers booking the EICC, university venues or the Royal Highland Centre at Ingliston need delegate registration, member rates, abstract or session choices and invoices for employers. We build registration that collects badge and dietary details, issues VAT invoices and handles transfers when a delegate cannot travel. Accommodation and dinner add ons can be offered in the same checkout, with each part invoiced correctly.
Delegate lists arrive ready for badges and catering.
Venues in the Old Town, the New Town and along the shore at Leith sell weddings, dinners and corporate receptions with long lead times. They need holds, deposits, balance schedules and supplier coordination. Couples and hosts get an account where they view the quote, sign terms, pay on time and confirm numbers before your deadline. Payments to caterers, pipers, florists and photographers can be tracked against each event, so the final fortnight before a wedding is not spent searching inboxes.
Walking tours, whisky tastings, ghost tours and food experiences sell timed slots to visitors who book on their phones a day or two ahead. They need a quick mobile checkout, gift vouchers, group rates and simple rescheduling, all of which we build into the same platform rather than a separate widget. Operators can also take bookings from hotel concierges and tour agents through trade accounts with agreed commission, settled monthly.
Visitors book in under a minute from a phone.
How we work together
We do not have an Edinburgh office and we do not visit venues. Discovery, design reviews, acceptance testing and training all happen by video call, with recordings and written notes so decisions are never lost. The main things that shape cost and timeline are the number of venues and booking types, whether you need visiting company accounts and settlements, how complex your deposit and refund rules are, the integrations required and how much data moves from your current tool. We scope those first and then price the work, and the written scope we agree becomes the reference for any later change, so you are never surprised by what a request will involve.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We usually build the public booking pages in Next.js for speed, the booking engine in Laravel or Node, and connect a regulated payment provider for cards and wallets. Common links include Xero, Mailchimp and your CRM. Hosting sits in your own cloud account and can be scaled up for August.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
Early enough that the platform is tested well before the summer programme goes on sale.
Many festival shows go on sale months before August, so the real deadline is your first on sale date, not the festival itself. We plan the release backwards from that date, leave time for a rehearsal at festival volumes and keep larger features for a later release if needed. A platform launched in a quiet month lets your staff learn it on smaller events first, which is far safer than learning it during the busiest weeks of the year. Venues that sell all year round can launch with private hire first and switch on the festival features in spring.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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