Services · Ecommerce development · HR management subscription sites
Codeeo handles HR management subscription website development UK software companies use to sell plans to employers in England, Scotland, Wales and Northern Ireland. We build the pricing pages, the signup and checkout, recurring card and Direct Debit billing, VAT invoices, headcount changes, failed payment recovery and the customer billing area. Your product team keeps building HR features while the website does the selling, invoicing and collecting, under UK consumer, data and payments rules that keep moving.
This page is about the commercial layer around an HR product: how a buyer finds a plan, pays, changes it and gets a correct invoice. It is not about the HR features themselves, and it does not replace your accountant or your lawyer.
200+ companies servedFrom a first store to an ADX listed developer
What the platform covers
Selling HR software across the UK is rarely one simple price. A five person charity, a fifty site hospitality group and a council buying through a framework all want to pay differently, and each expects a VAT invoice that its finance team can post without asking questions. A useful subscription platform handles card and Direct Debit, banded or per employee pricing, mid term changes and procurement paperwork, then tells your product which features each customer has paid for. We build that commercial layer around your existing HR product, connect it to your accounting software, and make sure the rules that govern pricing, consent and cancellation are reflected in the screens, not just in your terms. The list below is a starting set; most clients use six or seven of these in the first release and add the rest when demand appears.
Plans set out by headcount band or per employee, with modules such as payroll, rota, recruitment or learning shown as add ons. Monthly and annual terms sit side by side, VAT treatment is stated plainly, and any compulsory charge appears in the headline figure rather than at checkout, which keeps you clear of the drip pricing ban for any consumer buyers.
Buyers can work out their own cost before they talk to anyone.
A short flow that captures the company name, Companies House number where it applies, billing contact, VAT number and headcount, then takes payment. Card payments run through Strong Customer Authentication on the first charge so later renewals can be processed without asking the customer to approve each one.
A new customer goes from pricing to a working account in one sitting.
Many UK finance teams prefer to pay software by Direct Debit rather than a company card. We connect a Bacs Direct Debit provider so customers set up a mandate online, see advance notice of each collection and have the protection of the Direct Debit Guarantee.
Fewer expired card failures and fewer manual bank transfers to chase.
Every charge produces a VAT invoice with your VAT number, the customer details and the correct rate, numbered in sequence. Invoices and payments flow into Xero, Sage or QuickBooks so your digital VAT records stay complete for Making Tax Digital without retyping.
Month end reconciliation takes minutes, not a day.
Employers hire and lose staff all year. The platform reads active employee numbers from your product, applies your rules for when a new band starts, and calculates the credit or extra charge for the rest of the term, so nobody adjusts invoices by hand after a busy recruitment month.
Billing follows the real size of each customer.
Larger employers and public bodies buy against a quote and a purchase order, often through a framework such as G-Cloud. We add quote requests, order forms, purchase order references on invoices and longer payment terms, kept separate from the self service flow so small customers are not slowed down.
One platform serves both card buyers and procurement teams.
Retries timed around common payday patterns, clear emails to the billing contact, an in product banner for administrators and a grace period you control before access is limited. Each step is logged so your team can see why an account is overdue.
Involuntary churn falls without your team phoning customers.
Account owners update cards, mandates and billing contacts, download invoices, switch between monthly and annual terms and cancel online. Roles keep payroll staff out of billing and keep finance staff out of employee records.
Most billing questions are answered without a support ticket.
When a plan starts, changes or lapses, the platform tells your HR application which modules and limits apply, through an API or webhooks. Access stays in step with payment, and your engineers do not maintain billing logic inside the product.
What a customer can use always matches what they pay for.
Who this is for
The commercial model behind HR software varies more than the features do. Some vendors sell entirely online to small firms; others close most revenue through procurement and only need online payment for the long tail. A few sell to private households as well as companies, which brings consumer law into scope. Knowing where you sit decides which parts of the platform come first and which can wait, so we start every project by mapping who pays you today and how.
Your buyers are owners and office managers with a handful of staff, spread from Cornwall to the Highlands. They expect a clear price, a card or Direct Debit checkout and an account that works the same day. We focus on the pricing page, the signup, Bacs mandates and automatic VAT invoices, because at this end of the market nobody books a sales call and every extra step costs you signups.
Self service has to carry the whole sale.
Councils, NHS bodies, universities and housing associations buy through frameworks and the Procurement Act 2023 regime, with purchase orders and invoice terms rather than cards. We build the quote and order form route, PO references, remittance matching and accessible pages that meet WCAG 2.2, because public buyers check accessibility before they shortlist.
Procurement paperwork is a product feature here.
If you sell to people employing a nanny or a carer at home, those buyers are consumers. Distance selling cancellation rights under the Consumer Contracts Regulations apply, and the drip pricing rules in the Digital Markets, Competition and Consumers Act 2024 are already in force. We separate consumer and business checkouts so each gets the right terms, notices and cancellation route.
Consumer buyers need their own flow.
You already sell retained HR advice and now want employers to subscribe to templates, policies and a document tool online. We build plans that combine software access with advice allowances, track usage of those allowances, and invoice both under one account, so clients see one bill and your consultants see what has been used.
Advice and software billed together, tracked separately.
How we work with you
Codeeo has delivered 200+ projects across the UAE and the US, with a team of 80+ across Dubai, Riyadh and Karachi, and is rated 4.7 from 23 Google reviews. We have no UK office, so discovery, design reviews and sign offs run by video call, with recordings and written summaries your team can share. Cost depends mainly on how many plan types and payment routes you need, whether a procurement path is in scope, how much data moves from an old billing system and how deep the connection to your HR product goes. Each release is scoped and priced before work begins.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
The stack is chosen around your plan model and the people who will maintain it. A typical build pairs a Next.js marketing and pricing site with Stripe Billing or Chargebee, a Bacs Direct Debit provider, and a Laravel or Node service that syncs entitlements and invoices to Xero, Sage or QuickBooks.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It covers everything between a buyer choosing a plan and your finance team closing the month.
That means signup, checkout with SCA, Direct Debit mandates, recurring billing, VAT invoices, headcount based proration, failed payment handling, a self service billing area and the connection that tells your HR product what each customer has paid for. For vendors selling nationally it often also includes a procurement route for public bodies and larger employers. The pricing page is the visible part, but most of the work sits behind it, in the rules that make invoices correct and access consistent with payment.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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