Services · Mobile app development · Procurement apps
Codeeo handles procurement software development in Birmingham for manufacturers, automotive and engineering suppliers, construction contractors, public bodies and the firms that sell to them. We build sourcing, quotation, supplier quality, purchase order and invoice tools around how West Midlands supply chains actually work, where a late component or an expired certificate can stop a line or a site. The result is one record from requirement to payment.
Birmingham buying is often direct: metal, castings, fixings, subcontract labour. Indirect spend matters too, but the costly mistakes happen on the factory floor and on site. That is where we focus first, before moving on to office purchasing, travel, IT and facilities once the core flow from order to delivery is reliable.
200+ companies servedFrom a first store to an ADX listed developer
Core modules
The West Midlands still makes things. Around Birmingham, the Black Country and Solihull, a large share of procurement is the purchase of materials and parts against drawings, specifications and delivery schedules set by a bigger customer further up the chain. At the same time, the city is home to major construction programmes, a large council and NHS estate, universities and a professional services district around Colmore Row and a busy events trade around the NEC, each with its own buying habits. These modules are the ones Birmingham clients ask for most. We pick the starting set during discovery, based on where delays and errors cost you most today, and leave the rest for later releases once the first ones are in daily use.
RFQs issued with the drawing revision, material specification, quantities and delivery schedule attached, sent to approved suppliers for that process. Quotes come back in a structured format, so buyers compare piece price, tooling, lead time and capacity side by side rather than across a pile of PDFs.
Quotes are compared like for like.
Quality certificates, insurance, material certificates and audit results held against each supplier, with expiry alerts. Purchase orders to a supplier whose certificate has lapsed are blocked or flagged, depending on the rule your quality manager sets. Supplier approvals are reviewed on a schedule your quality manager controls.
No orders go to suppliers who are no longer approved.
When a drawing changes, open orders and quotes on the old revision are listed automatically, so buyers can amend or cancel them before the wrong parts arrive. Each change keeps a record of who approved it and which suppliers were told. Superseded drawings are locked against new orders.
Revision mistakes are caught before goods are made.
A tablet and phone app for stores and quality staff to receive deliveries, scan labels, record inspection results and place stock on hold. Rejections create a supplier non-conformance automatically, with photos taken at the bench. Goods on hold cannot be issued to production. Labels can be printed at the bench.
Problems are logged at the point they are found.
For contractors, each package carries its budget, scope, subcontractor, insurances, accreditations and payment terms. Valuations, variations and retentions are approved in the system, giving site and commercial teams the same view of every package. Daywork sheets are approved on site. Design and build packages can carry their own approval chain.
Package costs are known before the final account.
Contracts for steel, aluminium, plastics and energy intensive parts often include clauses that adjust prices with an agreed index. The system stores the clause, the index and the review dates, calculates the change when a supplier claims it, and keeps the evidence for your customer if you pass the change up the chain.
Price changes are checked against the contract, not accepted on trust.
A searchable directory of approved suppliers tagged by postcode, size and category, so buyers can find a capable Birmingham or West Midlands firm before going further afield. It supports organisations that report local spend or follow a buy local policy. Each search result shows certifications and past performance.
Local firms get a fair look at every requirement.
Fields and document storage for the commitments suppliers make on local employment, fair pay, ethical procurement and environmental practice, with reminders before evidence goes out of date. This helps firms that sell to Birmingham City Council, where the Birmingham Business Charter for Social Responsibility shapes supplier expectations. Buyers in Birmingham can filter by certification and capacity too.
Supplier commitments are evidenced, not assumed.
Orders, delivery notes and invoices matched automatically with tolerances you set per category, and exceptions routed to the buyer. Matched invoices post to Sage, Xero, Business Central or your ERP through its API. Duplicate invoices are flagged before payment. Credit notes are matched against the original order too.
Accounts payable stops chasing missing paperwork.
On time in full, quality rejections and response times calculated per supplier and part family, shared with suppliers through a portal so both sides look at the same numbers in review meetings. Trends over several quarters show which suppliers are improving. Scores feed supplier approval reviews.
Supplier reviews start from agreed facts.
Where it fits
Birmingham's economy is broad, so the starting point differs a great deal from one client to the next. A precision engineering firm in Tyseley, a contractor working near the HS2 Curzon Street site and a professional services firm off Colmore Row buy in completely different ways. We work with Birmingham clients remotely, with discovery, design reviews and user testing all run by video call from Codeeo's teams in Dubai, Riyadh and Karachi. The four profiles below, drawn from across the city, cover most of the projects we scope.
Firms supplying vehicle makers and larger engineering groups work to customer schedules, part approval rules and strict delivery windows. Their own suppliers must hold the right quality certificates and react quickly to drawing changes. We build RFQ, change control, goods inwards inspection and supplier scorecards that mirror the discipline their customers expect, without forcing shop floor staff through office software. Supplier scorecards can be shared through a portal, so your own suppliers see the same delivery and quality figures your customer sees about you.
We build to your quality system; we do not certify it.
Major regeneration and infrastructure work has brought large programmes to the city centre and its edges. Contractors manage many subcontract packages at once, each with insurance, competence and payment obligations. We build package management, subcontractor onboarding and valuation approvals, with a mobile app for site managers who need to confirm work before a payment is released. Payment notices and retention release dates are tracked per package, and every approval leaves a trail for the commercial team when the final account is agreed.
Councils, NHS trusts, universities and the West Midlands Combined Authority buy under the Procurement Act 2023, publishing notices through Find a Tender while suppliers register on the Central Digital Platform. We build internal tools for planning pipelines, recording evaluations and tracking contract delivery. For suppliers, we build bid libraries and evidence stores that keep their answers consistent across tenders. Where a body buys jointly with neighbouring authorities across the region, the system can hold more than one contracting authority and keep their records separate.
The Jewellery Quarter is still home to manufacturers, setters, refiners and traders buying precious metals, stones and specialist services. Their procurement needs supplier due diligence on where materials come from, records of each purchase by lot, and simple tools a small team will actually use. We keep these builds lean and focused on traceability. Assay and hallmarking steps can be recorded against each lot when your products need them. Customer orders can be linked to the materials bought for them.
How engagements work
Smaller manufacturers often start with a fixed scope project for RFQs, purchase orders and goods inwards. Contractors and public bodies tend to run a fixed first phase followed by a retainer. Larger groups with several sites across Birmingham and the Black Country sometimes ask for a dedicated team that stays with the platform. Whichever route you choose, you are working with a team of 80+ across Dubai, Riyadh and Karachi that has delivered 200+ projects across the UAE and the US and is rated 4.7 from 23 Google reviews. Before choosing any procurement software development company in Birmingham or elsewhere, ask to see how it handles drawing revisions; it tells you quickly whether it understands manufacturing.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We commonly use React for buyer and supplier portals, Flutter for floor and site apps with barcode scanning, and .NET or Node services in UK cloud regions. Offline support is added where warehouses or sites have weak signal. Sign in can use Microsoft accounts for office staff and simple PIN access on shared floor devices.
01Mobile
02Data and cloud
03Marketing and tracking
Usually the step where the most time or money is lost today.
For manufacturers that is often RFQs and drawing control, or goods inwards inspection. For contractors it is usually subcontract packages and valuations. For public bodies it is evaluation records and contract tracking. We spend discovery finding that step, then build a first release around it so people feel the benefit quickly and are willing to adopt the modules that follow. Professional services firms around Colmore Row usually start with indirect purchasing and supplier onboarding instead.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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