Services · Mobile app development · Procurement apps
Codeeo offers procurement software development in London for banks, insurers, boroughs, universities and property groups that have outgrown spreadsheets and email approvals. We build requisitioning, supplier onboarding, third party risk reviews, contract records and invoice matching as one system, with a mobile approver app on top, so a purchase in the City or Canary Wharf can be traced from first request to final payment.
London buyers answer to more people than most: the FCA, internal audit, a parent company abroad, or a borough's scrutiny committee. The software has to show who approved what, against which policy, and why a supplier was chosen. That evidence is what our procurement software developers for London clients design first.
200+ companies servedFrom a first store to an ADX listed developer
What we build
Procurement in London rarely sits inside one company. A Canary Wharf bank may buy through a UK entity while its policy is set by a group office in New York or Frankfurt. A borough may buy alone, through a shared service with neighbouring boroughs, or through a framework run by another public body. A developer on the South Bank may manage dozens of subcontractors on one scheme. The capabilities below are the ones London clients most often put into a first and second release. We do not build every module for every client; discovery decides which ones earn a place in the first version and which can wait until people are using the system and asking for more. A small first release that people adopt is worth more than a large one they avoid.
Questionnaires that change with the risk of the service being bought, so a cloud provider handling customer data answers far more than a catering firm. Answers, evidence files and reviewer decisions are stored against the supplier record and set to expire when a review is due again.
Outsourcing and operational resilience reviews have a record behind them.
One request form that routes by legal entity, cost centre and currency, with approval rules that respect a group delegation matrix. A London subsidiary can follow local thresholds while the parent company sees every commitment in its own reporting view. Intercompany recharges are tagged at the point of request, not unpicked at month end.
Group policy and local practice live in one place.
A focused iOS and Android app for approving requests, reading supplier notes and checking budget lines on the move. Approvals can be cached for poor signal and synced when the phone reconnects, which matters on Underground and rail commutes. Push notifications carry enough detail to decide, without opening a laptop.
Requests stop waiting for someone to reach a desk.
Fields for living wage commitments, modern slavery statements, carbon reduction plans and ethical trading standards, captured at selection and checked at renewal. This suits London public bodies and suppliers who bid for them, where these questions appear in most tenders. Evidence can be requested again before each renewal, automatically.
Social value claims can be shown, not just stated.
Every agreement with its term, notice period, exit plan, data processing terms and named owner. Alerts go out before renewals and break clauses, and each contract links back to the sourcing decision that created it. Exit plans for critical services sit beside the contract they protect.
No more auto-renewals discovered after the fact.
A web portal where suppliers keep their insurance certificates, accreditations and contacts current, see the status of each purchase order and submit invoices against it. Changes to bank details trigger a separate verification step, with a call back to a known contact, because payment diversion fraud targets London finance teams constantly.
Supplier data stays current without a chain of emails.
Purchase order, goods receipt and invoice compared automatically, with exceptions routed to the buyer who raised the order. Approved invoices pass to your finance system, whether that is Dynamics, Oracle, SAP or Xero, through its API. Every score change after moderation is logged with a reason.
Finance teams spend time on exceptions only.
Scoring sheets, moderation notes and conflict of interest declarations for each evaluator, locked once a decision is made. Public sector clients can export the evaluation summary they need for award letters and published notices. Evaluators working from home sign in with the same controls as the office.
Evaluations hold up when a bidder asks questions.
Views of spend by category, entity and supplier, with flags where too much depends on one provider. Risk teams in financial services use this to show which outsourced services would hurt most if a supplier failed. Reports can be grouped by important business service for resilience reviews.
Supplier dependence becomes visible early.
Preferred supplier catalogues for common purchases such as stationery, IT peripherals, couriers and temporary staff, with the negotiated terms already applied. Staff who buy twice a year are steered to approved routes instead of a personal card, and procurement can see which categories still leak spend outside agreed contracts.
Off-contract spend falls without extra policing.
Who this suits
The same word, procurement, covers very different work across London. A trading floor buying market data, a borough commissioning adult social care and a developer ordering steel for a tower in Stratford need different screens and different rules. These four profiles are the ones we see most. If yours sits between two of them, discovery is where we work out the mix. Every conversation, review and demo runs by video call, since Codeeo works with London clients remotely from its teams in Dubai, Riyadh and Karachi.
Banks, insurers, payment firms and asset managers around the City and Canary Wharf must show the FCA that material outsourcing is assessed, monitored and exitable. We build onboarding, due diligence, contract obligations and exit planning into one record per supplier, with an audit log of every change. Data protection terms under UK GDPR sit alongside the commercial ones, so legal and risk teams read from the same file rather than chasing each other for the latest version. Concentration reports show where several important services rely on the same cloud or data provider.
Built to support your compliance team, not to replace its judgement.
Councils, housing bodies and NHS trusts in London buy under the Procurement Act 2023. Their suppliers register on the Central Digital Platform, and notices are published through Find a Tender. We build internal systems that prepare the data those notices need, track contract milestones and keep evaluation records, while the official publishing stays on the government platform where it belongs. Many London boroughs share services or buy jointly, so we design for more than one contracting authority in the same system where that applies.
We integrate with official services where APIs allow; we do not replace them.
London universities buy laboratory equipment, research services and campus contracts across many departments, often with grant conditions attached to the money. The software needs department level budgets, grant codes on each order, and approvals that reach academics who are rarely at a desk. Funders may ask later how a piece of equipment was sourced, so quotations and the reason for the final choice stay attached to the order. We keep the forms short so researchers actually use them, and we let central procurement see every department's pipeline in one view.
Developers and contractors working on schemes across the capital manage packages of subcontractors, each with insurance, accreditation and payment terms. We build supplier compliance checks, package level budgets and valuation approvals, so a site manager in Battersea and a commercial director in an office in Mayfair see the same numbers. Retentions, variations and payment notices are tracked against each package, so disputes start from shared facts. Site staff confirm completed work on their phones, which keeps valuations moving. Insurance expiry alerts reach the package manager first.
Working together
Most London clients start with a fixed scope first release covering requisitions, approvals and supplier onboarding, then extend on a monthly retainer. Groups with a long programme of change sometimes take a dedicated team that stays with the product. When you compare any procurement software development company in London against us, ask who owns the code and how decisions get recorded; we put both in writing. Our 80+ people across Dubai, Riyadh and Karachi have delivered 200+ projects across the UAE and the US, and we are rated 4.7 from 23 Google reviews. For London work, everything from discovery to sprint review runs by video call.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We choose the stack around your existing estate: often .NET or Node services, React interfaces, Flutter or native mobile apps, and hosting in UK cloud regions so procurement and supplier data stays where your policy expects it. Sign in runs through your existing identity provider, usually Microsoft Entra ID, so leavers lose access the day HR closes their account.
01Mobile
02Data and cloud
03Marketing and tracking
Because many London organisations have rules a packaged suite bends badly around.
Packaged procurement suites suit standard purchasing. Custom procurement software development in London makes sense when you run several legal entities, carry regulatory duties on outsourcing, or need approval rules that follow an unusual delegation matrix. A custom build can also sit beside a suite you already own, filling a gap such as third party risk or contract obligations, rather than replacing it outright. We usually recommend reviewing what your current licences already cover before writing any new code.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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