Services · Ecommerce development · Procurement subscription sites
Codeeo handles procurement subscription website development for UK companies that sell e-sourcing, supplier management, contract tools and tender intelligence as software. We build the pricing pages, the checkout, the recurring billing and the customer account area, so a buyer in Leeds, Cardiff or Belfast can pick a plan, pay the way their finance team allows and change seats later without waiting for your sales desk.
Procurement buyers read the small print for a living. The site has to show VAT clearly, issue invoices their accounts payable team accepts, and treat renewals and cancellations the way UK law and their own policies expect.
200+ companies servedFrom a first store to an ADX listed developer
What the platform includes
Selling procurement software nationally means meeting two very different buyers. A growing distributor wants to pay by card today and add users next month. A council, NHS body or housing association wants an order form, a purchase order and an invoice in its own format, and may have found you through the G-Cloud listings on the Digital Marketplace. A good Procurement SaaS website development project serves both from one billing record instead of running a self-serve shop alongside a spreadsheet of manual invoices.
The pieces below are the ones we plan with you. Some sit in the first release, others follow once the core subscription flow is stable. All of them are designed around UK rules on data, consent, payments and pricing, with British English throughout.
We also plan the content side of selling. Comparison pages, case for change guides and feature pages for each module help buyers who arrive from search, and they feed straight into the plan they are reading about rather than a generic contact form. Analytics only start after consent, and conversion events are tracked from first visit to paid subscription so you can see which pages actually produce customers.
Plans laid out by users, entities or spend under management, with what each tier includes, how VAT applies and what happens at renewal. Every compulsory charge appears in the headline price, which matters now that the drip pricing rules in the Digital Markets, Competition and Consumers Act 2024 are in force.
A buyer can forward the page to finance without a covering email.
Card payments with Strong Customer Authentication handled at sign up, so later renewals can run as merchant initiated charges, plus Bacs Direct Debit mandates for customers who prefer to be collected from. Pay by bank through Open Banking can be added where your provider supports it.
Fewer abandoned sign ups at the payment step.
A parallel path for organisations that cannot pay online: a quote generated from the same price list, a signed order form, a field for the purchase order number and invoices on agreed payment terms. The subscription still lives in the billing system, so renewals and changes behave the same way.
Public bodies and large firms buy without leaving your system.
UK customers are charged VAT on every invoice, business customers abroad can be handled under the reverse charge where it applies, and VAT numbers are captured and checked at checkout. Records are kept in a form your accountant can use for Making Tax Digital returns.
Tax treatment is decided by rules, not by whoever raises the invoice.
Customers add seats, upgrade a tier or add a module mid term and the platform works out the part period charge or credit. Downgrades can take effect at renewal so revenue does not drop overnight, and every change shows on the next invoice in plain wording.
Plan changes stop being a support ticket.
Failed payments trigger retries on a schedule you set, polite reminders to the billing contact, a grace period and then restricted access rather than instant suspension. Direct Debit failures and expired cards follow different paths because they need different fixes.
Recovered revenue without angry procurement managers.
Admins see their plan, seats, invoices, payment method and renewal date, download VAT invoices, change the billing contact and invite colleagues. Larger customers can hold several legal entities under one parent account with separate invoices for each.
Customers manage the subscription themselves, with a record of who changed what.
A gated area where prospects download your data processing agreement, security summary, accessibility statement and standard terms after giving a work email. Your sales team sees who downloaded what, which tells them a formal evaluation has started.
Supplier due diligence moves faster and leaves a trail.
The billing record decides what each customer can use: the number of buyers, approvers or monitored suppliers, which modules are switched on and when access ends. Your product reads those entitlements through an API, so nobody has to remember to turn a feature off when a customer downgrades, and sales can grant a temporary extension that expires on its own.
What a customer pays for and what they can use never drift apart.
Procurement billing integration services connect Stripe Billing, Chargebee or a comparable engine to Xero, Sage, QuickBooks or Business Central, and push subscription status into your CRM. Revenue, renewals and arrears are visible without exports.
One version of each customer's subscription across every system.
Who this is for
The common thread is a product that is already useful and a sales process that cannot keep up with it. The build changes depending on who signs your contracts: a finance director at a manufacturer, a category manager at a retailer, or a head of commercial at a public body bound by the Procurement Act 2023. Most procurement subscription platform development UK vendors ask us for starts from one of these situations.
You sell annual contracts through demos and order forms, but smaller organisations want to start on their own. We add a self-serve tier with card or Direct Debit payment, connected to the same customer records your account managers use, so a small customer who grows can move to an enterprise contract without being set up twice. Discount rules, minimum terms and approval steps for non-standard deals stay under your control in the billing admin.
The enterprise process stays; the small deals stop needing it.
Services that alert suppliers to opportunities published on Find a Tender, Contracts Finder or Public Contracts Scotland, or help them write bids, usually sell monthly plans to many small firms. They need a fast sign up, simple upgrades, clean cancellation and a dunning process that keeps churn from failed payments low. Annual plans with a saving shown as a percentage, rather than a figure, often sit alongside monthly ones, and the account area should make switching between them a two click job.
Products that monitor suppliers for financial distress, sanctions or modern slavery risk often price by the number of suppliers monitored. We build usage aware plans, metered limits, alerts when a customer approaches a threshold and invoices that explain the count behind each charge. Overage can be billed in arrears or prompt an upgrade, and the choice is a business decision we model with you before building it.
Usage pricing needs clear wording more than clever maths.
Scotland runs its own public procurement rules under the Procurement Reform (Scotland) Act 2014, and Welsh and Northern Irish buyers have their own frameworks and expectations. If you are selling into all four nations, we plan regional landing pages, terms and buyer packs so each audience sees what applies to them. Billing stays in one system, with VAT treatment identical across all four nations, so expansion adds pages rather than a second platform.
How we work together
Codeeo has no UK office. Our team of 80+ works from Dubai, Riyadh and Karachi and has delivered 200+ projects across the UAE and the US, and we work with UK clients remotely. Discovery, design reviews and testing sessions run by video call, with shared documents and a written scope that your finance, legal and product leads can all review. Most clients start with a fixed scope first release and then keep a smaller team on to handle new plans, price changes and integrations as the business grows. Where you already have an in house product team, we can work alongside them on the billing and site layers only.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We pick the billing engine and stack to suit your contracts and your team, typically a Next.js or Laravel front end with Stripe Billing or Chargebee, GoCardless for Direct Debit, and connections to your CRM and accounting platform. Hosting is chosen with your data protection position in mind, with UK or EU regions available from the major cloud providers.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
Pricing pages, checkout, recurring billing, invoicing and a customer account area.
The core is a site where buyers compare plans and subscribe, a billing engine that charges them on schedule, and an account area where they manage seats, payment details and invoices. Around that sit the invoice route for organisations that pay by purchase order, VAT handling, dunning for failed payments and integrations with your CRM and accounting software. We agree in discovery which parts belong in the first release.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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