Services · Mobile app development · Property management apps
Property management app development Birmingham agents and landlords need starts with licensing. A large part of the city sits inside the council's selective licensing scheme, every small HMO conversion now needs planning permission, and student houses in Selly Oak turn over on an academic calendar. We build the tenant app, landlord portal and staff dashboard that keep those obligations, plus deposits, Right to Rent, certificates and rent, in one reliable record.
The result is fewer missed renewals, faster repairs in shared houses and a clear audit trail when a council officer, deposit scheme adjudicator or tribunal asks what happened and when. It also gives landlords who own homes in several parts of the city one view of rent, repairs and compliance.
200+ companies servedFrom a first store to an ADX listed developer
What a Birmingham lettings app needs
Birmingham City Council's selective licensing scheme began on 5 June 2023 and covers private rented homes in 25 of the city's 69 wards for five years. Since 8 June 2020 a city wide Article 4 Direction has removed the automatic right to turn a family house into a small HMO. Add room by room lets, bills included tenancies and a large student market, and a generic lettings tool starts to creak. The features below come from those local pressures. They sit on one tenancy record, so a room let in Bournbrook, a flat in the Jewellery Quarter and a family house in Erdington follow the same rules for deposits, certificates and rent, while each keeps the licence conditions that belong to it.
Every property records its ward and whether it falls inside the selective scheme, needs a mandatory or additional HMO licence, or needs none. Licence numbers, conditions, named licence holders and expiry dates are stored with the property, and the dashboard lists homes due for renewal before the current scheme ends.
A council inspection finds the licence and conditions on file.
Shared houses are set up as a building with individual rooms, each with its own tenant, rent, deposit and move in date, or as a joint tenancy where the group signs together. Occupancy limits from the licence are stored so the system warns staff before a room is let beyond them.
Each room is accounted for and the house stays within its permitted numbers.
Because of the Article 4 Direction, the app holds the planning evidence for each HMO: permission reference, certificate of lawful use, or notes on its status before June 2020. Owners buying a new house can see at a glance what evidence is missing.
Planning gaps show up before a property is let as shared.
Viewings for the next academic year often start months before the current year ends. The app runs re-let scheduling, guarantor collection and group applications alongside current tenancies, and reflects the possession rules for student houses introduced by the Renters' Rights Act.
Next year's house is filled without disrupting this year's tenants.
Many Birmingham shared houses include energy, water and broadband in the rent. The app logs meter readings at move in and move out, tracks supplier accounts per house and records any fair usage terms set out in the tenancy agreement. Final readings feed the check out report.
Utility costs are visible per house, not buried in a ledger.
HMO managers schedule fire alarm tests, emergency lighting checks, fire door inspections and communal area cleaning, each recorded with photos. Gas safety records and electrical reports are tracked alongside, with copies sent to tenants through the app.
Evidence of every shared area check, ready for an officer's visit.
Deposits for each room, or the group deposit on a joint tenancy, are protected with your chosen approved scheme within the deadline, with prescribed information served and logged. When one sharer leaves mid term, the app handles the replacement and the deposit transfer cleanly.
Deposit disputes start with clear records on your side.
Birmingham's tenants speak many languages at home, including Urdu, Punjabi, Bengali and Polish. Key notices and repair screens can be offered in the languages your tenants actually use, while the legal documents remain in English as served. Staff can see which language each tenant prefers.
Tenants understand what they need to do and when.
Local trades receive jobs with photos, access arrangements and the tenant's preferred times. They mark arrival, upload completion photos and invoices from the property, and the landlord approves anything above an agreed threshold through the portal.
Repairs close faster and invoices match completed work.
In a five bedroom house, each new sharer needs their own check. The app records the method used, whether a manual document check or a Home Office share code, the date and the staff member, and reminds the team when a follow up check is due for anyone with time limited permission to stay.
No sharer moves in without a recorded check.
Who this is for
Birmingham's rental market mixes city centre apartments, terraced family homes and a deep student housing sector, and the people who manage it vary just as much. A tenant management app development Birmingham student landlords need looks different from a rental property management app development Birmingham family let agents ask for. These four starting points are the most common, and each leads to a different first release. Tell us which one sounds closest and we will shape discovery around it.
Landlords with houses near the University of Birmingham, Aston University or Birmingham City University manage many short student tenancies with guarantors, joint contracts and summer turnaround. We build around the academic calendar: group applications, guarantor sign off, end of year check outs and cleaning, then fast move ins for the new intake.
Built around the academic year, not the calendar year.
Agencies managing family homes in licensed wards carry personal risk if a licence condition is breached. A licence register with conditions, inspection evidence and renewal tasks protects the agency and gives landlords proof that the work is done. Inspection photos taken on site attach to the property record, and conditions such as waste storage or occupancy limits appear as tasks for the property manager rather than notes in a PDF nobody reopens.
Investors with flats in the Jewellery Quarter, Digbeth or around Snow Hill tend to own several units across blocks run by different managing agents. The app records each block's agent and communal repair route, and keeps rent and certificate data per flat for owners who may live outside the city. Statements arrive monthly with every repair invoice attached.
Providers letting family homes to tenants referred by charities or the council need clear records of visits, repairs and communication. We design simple tenant screens and careful staff permissions so sensitive notes are visible only to the people who need them. Visit notes, safeguarding concerns and repair history stay on one timeline per household, so a new staff member can pick up a case without asking colleagues where things stand.
Access rules are agreed before any data moves.
How we work
We do not have a Birmingham office. Codeeo's team of 80+ works from Dubai, Riyadh and Karachi, has delivered 200+ projects across the UAE and the US, and holds a 4.7 rating from 23 Google reviews. For Birmingham clients, discovery, design reviews and sprint demos all happen by video call, with written notes after each meeting. Most clients start with a fixed scope first version and continue with ongoing support once it is in use. Larger portfolios that also manage whole blocks sometimes add building management app development Birmingham caretakers and residents use, scoped as a separate phase.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We build cross platform apps for iOS and Android with a web dashboard for staff, hosted in a UK or EU cloud region. Integrations use published interfaces from deposit schemes, payment providers, referencing firms and accounting software where they exist. Where no interface exists, we agree a file based import instead.
01Mobile
02Data and cloud
03Marketing and tracking
Licensing, deposits and repairs, because they carry the most risk.
For most Birmingham clients the first release covers the licence register, deposit protection, certificate tracking, rent collection and repair reporting. Marketing features and detailed reporting tend to follow. Starting with compliance means the app pays its way by preventing penalties and disputes, and gives staff a reason to use it every day from launch. We then add features in the order your Birmingham staff ask for them, based on support tickets and usage data rather than a fixed wish list written before launch.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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