Lettings apps for London agents juggling 33 councils and one rent roll.

Each property is tagged with its borough and ward, the licensing scheme that applies (mandatory HMO, additional or selective), the licence number, conditions and expiry. Newham, for example, runs selective licensing across most of its wards, while neighbouring boroughs draw the lines differently. The register flags homes that move into a new designation.

Many London applicants prove their status with a Home Office share code rather than a passport. The app records the online check, stores the result against the tenancy and schedules the follow up check for anyone with time limited permission, so the reminder reaches the right negotiator before the permission ends.

Deposits are registered with your chosen government approved scheme, the certificate and prescribed information are served through the tenant app, and the date of service is logged. At the end of the tenancy, the check out report and proposed deductions sit in the same thread the tenant can see.

London has a high share of landlords living outside the UK. Statements can show tax deducted under the HMRC Non Resident Landlord Scheme where no approval is held, record approval numbers where it is, and produce the quarterly and annual figures your accounts team needs.

Gas safety records, electrical installation condition reports, EPCs, smoke and carbon monoxide alarm checks and fire risk notes for HMOs are stored per property with expiry dates. Engineers upload directly, and tenants receive a copy through the app inside the period the rules require.

Rent can be paid through Open Banking payment links or collected by Direct Debit, with card as a fallback. Receipts post to the tenant ledger automatically, arrears follow a reminder sequence you approve, and the landlord sees cleared funds rather than promises on their statement.

Applicants apply on their phone, upload ID and income evidence, and consent to referencing in one flow. Holding deposits are capped and tracked against the deadline for agreement, with automatic prompts if the deadline is close. Because asking prices can no longer be bid up, the app records the advertised rent and stops staff accepting higher offers.

Tenants report a fault with photos and choose access times. Contractors see the entry instructions, the concierge or key safe details, controlled parking zone notes and whether the van needs to meet ULEZ standards, which matters to firms sending trades from outside the zone.

For buy to let flats inside managed blocks, the app records the block's managing agent, the communal repair route and who holds the buildings insurance. A leak from a communal pipe gets routed to the freeholder's agent, not your contractor.

Under the Renters' Rights Act rules that began in May 2026, rent increases follow the statutory notice route, no more than once a year. The app drafts the notice from the tenancy record, logs service and tracks any challenge, so London's frequent rent reviews stay inside the law.