Services · Mobile app development · On-demand staffing apps
Codeeo provides staffing app development in Edinburgh for temp agencies, hospitality suppliers, event crew firms and care staffing businesses. We build the worker app, the client booking portal and the coordinator dashboard, with Scottish requirements built in: PVG scheme membership for regulated roles, SSSC registration for care workers, alcohol service training under the Licensing (Scotland) Act and Scottish tax codes passed cleanly to payroll. The city's staffing year swings hard around August and Hogmanay, and the software is planned for those peaks.
Codeeo works remotely with Edinburgh clients, with discovery and every review held by video call. Hotel groups often come to us for shift booking app development in Edinburgh that fills gaps from their own casual bank before calling an agency. Your company owns the code, the data and the app store accounts outright.
200+ companies servedFrom a first store to an ADX listed developer
What the app covers in Scotland
Employment and agency law is largely reserved to Westminster, so the Conduct Regulations and the Agency Workers Regulations apply in Edinburgh just as they do in London. Much of the day-to-day compliance, though, runs through Scottish bodies: Disclosure Scotland for vetting, the Scottish Social Services Council for care workers, the Care Inspectorate for care services and local licensing boards for anyone serving alcohol. Worker contracts are generally read under Scots law.
The city's demand pattern is just as distinctive. August brings the Festival Fringe and the International Festival, with pop-up venues, temporary bars and extra stewards across the Old Town, the New Town and beyond. Hogmanay brings a second, shorter spike. Between those peaks, hotels, offices around Edinburgh Park and the Quartermile, university campuses and care providers keep steady demand going. The features below handle both the surge and the steady months.
Open an onboarding window weeks before August so seasonal workers complete vetting, training and right to work checks before demand starts. Venues post their run of performance dates in one go, workers pick the run or single nights, and coordinators watch headcount build against each venue's plan.
Festival crews vetted and booked before the first preview night.
Under the Licensing (Scotland) Act, staff selling or serving alcohol need training before they start, and premises must keep records for licensing standards officers. The app stores each worker's training declaration, shares it with the venue, and blocks bar shifts for anyone without one.
Every bar worker arrives with training evidence ready.
Since April 2025, anyone doing a regulated role with children or protected adults in Scotland must be a PVG scheme member before starting. The app records membership confirmation, links it to the roles that need it, and tracks renewals as lifetime memberships give way to fixed terms.
No regulated shift goes to someone outside the scheme.
Care staff working in registered services usually need to register with the Scottish Social Services Council within set timescales and keep qualifications on track. The app holds registration status, qualification progress and expiry dates, so care homes inspected by the Care Inspectorate can rely on the profile you share.
Care clients see registration status before they confirm.
Rugby internationals and concerts at Murrayfield, shows at the Royal Highland Centre and Hogmanay street events need stewards, hosts and bar teams confirmed by name. The app produces crew lists for venue security, carries SIA licence numbers where the role needs one, and updates lists as replacements are found.
Venue managers always hold the current crew list.
Festival seasons attract international workers on routes such as the Youth Mobility Scheme. Workers share their Home Office code in the app, your team completes the online check, and permission end dates are stored so nobody is booked beyond them.
Seasonal workers cleared before the city fills up.
Festival venues change every year and many sit in courtyards, closes and church halls that are hard to find. Each booking carries a briefing with the entrance, the contact on the night, dress code, break arrangements and the nearest tram or Lothian bus stop, readable offline.
Fewer late arrivals at hard-to-find venues.
Workers check in and out on their phones, and the venue or ward manager confirms hours on a single screen. Where a temporary festival bar closes before anyone signs off, the clock record and coordinator note stand as evidence, so pay is not held back.
Hours confirmed even when the venue has packed up.
A month of festival work tempts eager workers into back-to-back late shifts at two or three venues. The app totals hours across every booking, checks the daily rest gap after a midnight finish, records any signed opt-out from the weekly limit and warns coordinators before a booking breaks working time rules.
Tired workers are not booked into a twelfth late night.
Scottish taxpayers have their own income tax rates and an S prefix on their tax code. The app does not calculate tax itself; it passes confirmed hours and rates to payroll software that applies the right code, and shows workers a summary that matches their payslip.
Clean data into payroll, correct tax out of it.
Who this is for
Temporary staffing app development in Edinburgh tends to start from one of four places. Each needs the same core of profiles, bookings and timesheets, with different rules and screens on top. We will tell you during discovery which parts of your operation the app should handle and which are better left with your existing tools.
A common pattern in the city is a business that does two of these at once, for example a hospitality supplier that also places support workers in care homes outside the festival months. One shared worker profile with sector-specific checks lets the same person work both, provided each role's requirements are met and recorded.
Your year is built around August, with smaller peaks for Hogmanay, the Royal Highland Show and big Murrayfield dates. You need fast seasonal onboarding, run-of-show bookings, crew lists and briefings for venues that only exist for a month. We build those features first and keep the rest of the year simple, so the app is not overbuilt for quieter months.
Start building well before the season you are aiming for.
You run hotels, restaurants or bars around the Royal Mile, Grassmarket, Princes Street and Leith, and you keep a bank of casual workers alongside contracted staff. We build an internal shift booking app that offers extra shifts to your own bank first, then to approved agencies, with training records held for anyone serving alcohol.
You supply care homes and care at home services across Edinburgh and the Lothians. Your clients answer to the Care Inspectorate and your workers to the SSSC, and PVG membership is now a legal requirement for regulated roles. We build profiles that make those checks visible, continuity features that send familiar workers back to the same residents, and alerts for expiring items.
You supply receptionists, cleaners, catering assistants and exam invigilators to offices at Edinburgh Park, financial firms around the Exchange district and the city's universities. Demand follows term dates, exam diets and conference schedules. We build recurring bookings, client sign-off by department and simple reporting on hours by cost code.
Term calendars make demand easier to forecast than it looks.
How we work together
A fixed-scope first release suits suppliers who need a working product before a known date. A retainer suits operators who want steady improvements between seasons. A dedicated team suits larger agencies with several branches across Scotland. All three run remotely, with video reviews, written scope and a release demo at the end of each cycle. For on-demand staffing app development in Edinburgh we often split the work into a pre-season release and a post-season release, so lessons from August feed straight into the next version.
Agencies that place workers through the Agency Workers Regulations for long winter contracts, such as hotel housekeeping or university facilities cover, also get qualifying week tracking in the same release, because a twelve-week run arrives quickly once term starts.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Usually a cross-platform worker app, a web portal for clients and coordinators, and UK cloud hosting. We pick tools your future developers can maintain and connect them to the payroll and identity services you already use. Briefings and timesheets work offline, since thick stone walls in Old Town venues often block mobile signal.
01Mobile
02Data and cloud
03Marketing and tracking
Some checks and bodies differ, while the core agency rules are the same.
The Conduct Regulations, the Agency Workers Regulations, working time rules and right to work checks apply across Great Britain. What changes is the vetting and care side: Disclosure Scotland and the PVG scheme instead of the DBS, the SSSC for care workers and the Care Inspectorate for services. Contracts are generally interpreted under Scots law, so your solicitor should review the worker terms the app presents for signature.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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