Services · Ecommerce development · Warehouse management subscription sites
Codeeo provides warehouse management subscription website development Birmingham software firms use to sell plans to the manufacturers, contract warehouses and distributors of the Midlands. Many of those buyers work through purchase orders, annual budgets and multi-site approvals rather than a quick card payment. We build pricing pages, quote acceptance, subscription billing by site or pallet position, implementation charges, VAT invoices and a customer account area, so a vendor in Birmingham can sell to a single shed in Tamworth and a ten site group on the same platform.
The work covers the commercial website and billing platform, not the warehouse software itself. We have no Birmingham office: our team of 80+ works with Birmingham clients remotely, with discovery and every review held by video call, and has delivered 200+ projects across the UAE and the US.
200+ companies servedFrom a first store to an ADX listed developer
What we build
Birmingham sits at the centre of the country's motorway network, and the warehouses around the M6, M42 and M5 serve car plants, component suppliers, food producers and national retailers. The people who buy warehouse software for those sites are often operations directors and finance teams in manufacturing groups. They want to see pricing, but they also want a quote on headed paper, a contract they can send to legal, and invoices that match a purchase order line.
A plain online checkout does not serve them. The platform we build for a Birmingham vendor combines public pricing for smaller operators with a structured quote and contract route for groups, both feeding one subscription record. That is the core of warehouse management subscription platform development Birmingham vendors ask us for: one system that respects how industrial customers approve spend.
Every plan, add-on, implementation package and discount band lives in one price book. The public pricing page reads from it, and so does the quote builder your account managers use, which means a West Midlands buyer never sees one figure online and a different one in a proposal. Price changes are scheduled with an effective date, so existing Birmingham customers keep their agreed rates until renewal while new buyers see the updated list.
Consistent prices across every channel you sell through.
Account managers build quotes for multi-site deals, attach your terms, send them for electronic signature and, once accepted, convert them into live subscriptions with the agreed start date, billing frequency and discount, without anyone rekeying figures. Approvals inside your own team can be required for discounts above a set level, so margin stays under control even when a deal is closed late on a Friday.
Signed deals start billing on the right date automatically.
Midlands contract warehouses often think in pallet positions or dock doors rather than seats. We configure the metrics your product actually uses, with tiers, minimum commitments and overage, and read the counts from your WMS through its API at each billing date.
Invoices reflect how the customer's warehouse is really used.
Data migration, scanner configuration and training are often sold as separate packages. The platform invoices them once, on milestones you define, alongside the recurring subscription, so project income and recurring income are reported separately to your finance team. If a project slips, milestones move without disturbing the recurring schedule.
Clean revenue reporting without manual adjustments.
Buyers enter a purchase order number at checkout or on acceptance, and it appears on every invoice until it expires. Approved accounts pay on agreed terms by bank transfer or Bacs Direct Debit, and reminders go out before and after the due date.
Invoices pass through manufacturing accounts payable without being returned.
Independent warehouses and small distributors can still sign up online with a card, authenticate once under Strong Customer Authentication and renew automatically, with VAT invoices issued for every payment.
Small accounts onboard themselves while sales focuses on groups.
A parent company can hold several sites, each with its own cost centre, users and invoice address, while head office approves plan changes. Consolidated or per site invoicing is chosen per customer. Users can be moved between sites when a customer reorganises, and history follows them.
Large groups add sites without a new contract each time.
Annual renewals, price reviews and commitment end dates generate notices to the customer and tasks for the account manager well in advance, with the notice periods from your contract applied automatically. Customers can also give notice online through the account area, with the date and the person recorded.
No renewal surprises for either side.
Failed card payments and overdue invoices trigger reminders, retry attempts and escalation to your credit control team. Access restrictions are staged and agreed in advance, so a warehouse supplying a production line is never stopped by an automated rule.
Cash collected without risking a customer's operation.
Invoices, credit notes and payments post to Sage, Xero or your ERP, and subscription changes update the CRM. We map tax codes, nominal codes and customer references with your finance team before go live. Payment status flows back from the ledger too, so account managers can see which Birmingham customers are overdue before they call them.
Month end close without retyping billing data.
Who this is for
The Birmingham software scene has grown around the city centre and the innovation quarter near Aston University, and events such as Birmingham Tech Week bring logistics technology firms together with the region's industrial buyers. Warehouse software vendors here tend to know their customers personally and sell through relationships. Moving part of that selling online has to support those relationships, not replace them. The vendors we speak to in Birmingham usually already have loyal customers and a product that works on the warehouse floor; what they lack is a commercial system that scales past the founders' inboxes. These four starting points are the most common.
Your product runs stores and line-side supply for factories across the Black Country and beyond. Buyers need detailed quotes, contract terms and purchase order matching. We build the quote and contract route first, then add a simple public plan for smaller workshops so they can buy without a sales visit. Both routes produce the same subscription record and the same invoices.
The quote route usually comes before the public checkout here.
Contract warehouses around Birmingham often pass costs through to their own clients, so they want billing by pallet position or by client account. We configure those metrics, give the 3PL a usage view per client and produce invoices detailed enough for them to recharge their customers accurately. Where a 3PL runs sites near Birmingham Airport and in the wider Golden Triangle, each building can have its own metric, minimum commitment and invoice address.
Usage detail is the feature 3PL buyers ask about first.
Every deal is negotiated and nobody outside the sales team knows the list price. We help you turn past deals into a small set of published plans, tested with existing customers on video calls, while keeping a custom tier for complex groups. The price book then becomes the single reference for sales and the website.
Your team decides the prices; we make them work in the system.
After an acquisition or a product merger you may have customers billed from two tools with different plans. We map both onto one price book, migrate subscriptions and balances, and run a parallel billing cycle before switching, so no customer is double charged or forgotten. Legacy plans that you no longer sell can be kept for existing customers until their next renewal.
Customers are told what changes, and when, before the switch.
How we work together
Birmingham vendors most often choose a fixed scope project for the price book, quote route, checkout and billing engine, followed by a retainer to add plans, metrics and integrations as the product grows. Some take a dedicated team that also contributes to the WMS. We work with Birmingham clients remotely: discovery workshops, design reviews and user acceptance testing run by video call, with written decisions and recorded walkthroughs so busy operations and finance staff can catch up when they have time. Nothing in the process depends on a site visit; screens are shared, decisions are logged and every milestone ends with a demo your team can watch again later.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
The stack is chosen around your accounting system, payment and Direct Debit providers, and the engineers who will look after the platform. We often use Laravel or Next.js for the site and account area with a proven subscription billing engine underneath, rather than writing billing logic from nothing. Hosting location, backups and access are agreed with you, and the accounts sit in your company's name from the first day.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
With your price book and the way your customers approve purchases.
Before any design, we look at how deals are quoted, signed, invoiced and paid today. For vendors selling into Midlands manufacturing, that usually means purchase orders, annual terms and multi-site groups. Once the commercial rules are clear, we decide whether the quote route, the public checkout or the billing engine comes first, and write that into a scope with milestones.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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