Services · Mobile app development · AI meeting assistant apps
Codeeo provides AI meeting assistant app development USA companies can roll out from one office to every state they operate in. We build apps that join video calls and in person meetings, transcribe them, write useful summaries and send follow ups to the right systems. The hard part in the United States is not the model. It is consent rules that change at state lines, privacy statutes that differ by state, and sector laws such as HIPAA that apply wherever patients are involved. We design for all of that from the start.
Our 80+ people work from Dubai, Riyadh and Karachi, with no US office. American clients work with us remotely through video calls, shared design files and recorded demos, wherever in the country they are based. Decisions are written down after each session.
200+ companies across the US and the UAEFrom a first store to a listed developer
What we build
A meeting assistant used in one office can get away with simple rules. One used by staff in Texas, California, Illinois and Florida cannot. Federal wiretap law allows recording with one party's consent, yet several states require every party to agree. Illinois treats voiceprints as biometric data under BIPA, and Texas has its own biometric statute. Comprehensive state privacy laws now exist in a growing list of states, each with its own definitions and rights. Healthcare, education and finance bring sector rules on top. The capabilities below are designed so one product can serve a national workforce and customer base, with policy set per state, per team and per meeting type rather than one setting for everyone. Schools and edtech products add FERPA, and anything aimed at children under 13 brings COPPA. The FTC has also made clear that exaggerated claims about what an AI product can do are a consumer protection issue, so we help you describe the assistant's accuracy honestly in the app and in your marketing.
The app reads participant locations from profiles, calendar data or a quick prompt, then applies the strictest consent rule in play. In practice most national clients choose universal announcement and agreement, with the engine as a safety net for edge cases and an audit trail per meeting.
Recording practice stays consistent whichever states attendees join from.
Speaker recognition relies on voiceprints, which Illinois BIPA and the Texas biometric statute regulate. We build written notice, explicit consent, retention schedules and deletion, and allow the feature to be disabled by state so it never runs where your counsel prefers to avoid it. Consent records are exportable.
Named speakers where allowed, anonymous labels where not.
Residents of states such as California, Virginia, Colorado and Texas have rights to access, correct or delete their personal data. An admin workflow finds every recording, transcript and summary about a person and handles the request with a logged outcome. Deadlines vary by state, so the workflow tracks each request against the right one.
Rights requests from any state go through one process.
US companies run on Zoom, Microsoft Teams, Google Meet and Webex, with Google or Outlook calendars, and CRMs such as Salesforce and HubSpot. We connect to the ones you use through official APIs and keep each connector replaceable. Health checks alert your team if a provider changes its API or a token expires.
The assistant works inside the tools staff already open every day.
Enterprise buyers expect login through Okta, Microsoft Entra ID or Google Workspace, with automatic account creation and removal as people join or leave, across every subsidiary and region. Role based access follows the groups your IT team already manages. Contractors and guests can get limited accounts that expire automatically.
IT controls access centrally, and departing staff lose it immediately.
For health systems, telehealth companies and practices in any state, we keep protected health information within vendors that sign business associate agreements, restrict access by role, log every view and give clinicians a review step before any note is filed. Encryption covers audio, transcripts and backups.
Health customers can adopt the assistant without a compliance exception.
Live captions and readable summaries help deaf and hard of hearing employees and customers, and support your ADA obligations. We design the app interfaces against WCAG guidance, including screen reader labels, contrast and keyboard access on desktop. Summaries can also be read aloud for users who prefer listening.
More people can follow and contribute to every meeting.
Software companies adding a meeting assistant to their own platform need tenant separation, usage metering, per customer data settings and admin consoles for their clients. We build the assistant as a feature you can sell, not just an internal tool. Tenants choose their own retention and consent settings.
Your customers get a meeting assistant under your brand.
For consumer and small business apps sold through the App Store and Google Play, we implement subscriptions with Apple and Google billing, plus Apple Pay and Google Pay on the web where store rules allow, and keep entitlement logic on your servers. Receipts are validated server side.
Paid tiers work cleanly across iPhone, Android and the web.
A company with teams in Eastern, Central, Mountain and Pacific time needs digests that arrive at a sensible local hour. The assistant schedules daily and weekly recaps by each user's own zone, and groups cross region decisions so a manager in Denver sees what Atlanta agreed overnight.
Regional teams start the day with the decisions made elsewhere.
Who this is for
Most US clients do not need a meeting assistant for one city. They need one that works for a distributed workforce, customers in many states and buyers who send long security questionnaires. These four situations account for most of our conversations with American companies, and each needs a different first release. If you are choosing an AI meeting assistant app development company USA wide, check that the team has thought about all four, even if only one applies to you today. Requirements that look regional at first, such as BIPA or a single client in California, have a habit of becoming national as the company grows.
CRM, project management, recruiting and customer success platforms increasingly want built in meeting intelligence. We build the capture, transcription, summarization and search layers as a module inside your product, with tenant isolation and settings your own customers control. Usage metering lets you price the feature as you choose. Your engineers can take over the codebase after launch, or we keep extending it with them. We also prepare the security documentation your enterprise customers will ask for, so sales cycles do not stall on questionnaires about where audio goes and who can read it.
Designed so model vendors can change without a product rewrite.
Providers licensed in many states want documentation support without a different tool in each region. HIPAA applies everywhere, while state medical privacy and recording laws vary. We design consent per visit, keep the clinician as author, connect to the health record where its interfaces allow and document controls for your compliance officer. Telehealth calls get the same consent screens as office visits, and patients can decline without affecting their care. Behavioral health sessions can be excluded entirely if your clinical leaders prefer.
Franchisors and companies with branches in many states run regular calls with owners, managers and field staff. They want consistent recaps, tracked commitments and a national view of recurring issues. We build mobile first apps that work on a store floor or in a truck, with roll up dashboards for headquarters and local permissions for each location. Franchisee data stays separated from the franchisor where your agreements require it, and owners control what their own staff can see. Training is short and video based.
Interview notes save recruiters hours, but AI in hiring is regulated in places like New York City, under Local Law 144, and Illinois, under its Artificial Intelligence Video Interview Act. We default to descriptive notes without scoring, add notice templates per jurisdiction and keep hiring data separate from other meetings. Retention for candidate records follows the rules your HR and legal teams set, and candidate rights requests use the same privacy workflow as everyone else. Candidates get a clear notice before any interview is recorded.
Scoring features are only switched on after your counsel signs off.
Engagement models
A fixed scope first release fits companies proving the idea with one department or product line. A retainer then covers new integrations, model changes and the steady stream of new state privacy laws. Product companies and large employers often choose a dedicated team that joins their planning and ships alongside their engineers. All of it is remote. We work with clients across the US over video calls and written documentation, and we never promise on site visits or local presence. Every engagement ends with documentation, runbooks and admin training so your own engineers or another vendor can run the product without us.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We choose speech, language and app technologies to fit your cloud, identity provider and security standards, and we host in US cloud regions when your contracts require it. No part of the system is tied to a single model vendor, so you can move to a better or cheaper provider as the market changes.
01Mobile
02Data and cloud
03Marketing and tracking
Several, including California, Florida, Maryland, Massachusetts, Pennsylvania and Washington.
Federal law and most states allow recording when one party consents, but a group of states require all parties to agree, and the details vary, especially for in person conversations. Because national meetings mix locations, we recommend announcing recording and collecting agreement from everyone. Your counsel confirms the policy. The app enforces it and keeps a per meeting record of consent. If a participant refuses, capture stops and the host gets a prompt to take manual notes instead.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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