Services · Ecommerce development · Childcare booking sites

Los Angeles preschool and daycare booking sites built for California's billing rules.

Codeeo delivers childcare booking website development Los Angeles preschools, infant centers and family child care homes rely on to enroll families and collect tuition online. Parents compare programs, book a visit, pay an enrollment deposit and choose monthly autopay on your own site. Because California has some of the strictest rules in the country on how prices are shown and how recurring payments are cancelled, the checkout is built to those rules from the first sketch rather than patched in later.

Families share a lot with a childcare provider. The payment side of the site keeps to names, schedules and billing, while health forms, custody orders and the people allowed to pick a child up stay in a restricted staff area with access logs. Each staff member sees only the records their role needs.

Built for
Child care centers and infant programs licensed by California Community Care Licensing, family child care homes, play based and Montessori preschools, and groups running several sites across Los Angeles County.
Typical timeline
Timing is agreed in writing after discovery, usually working back from your fall enrollment window so families can register and set up payment before the school year begins.
What you own
Your code, booking data, processor and merchant accounts, domain and every family record, in accounts your organization controls.
Rated
4.7 / 5 from 23 Google reviews

200+ companies across the US and the UAEFrom a first store to a listed developer

Modon
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HP
Belkin
Dulsco Group
OneClickDrive
Hanayen
HMS
Clocksprings
Ghezlan

What the platform handles

Booking and billing that fit how Los Angeles families buy care.

Los Angeles is a county of long drives and very different neighborhoods. A family in Silver Lake may want a program near a parent's office in Century City; another in the San Fernando Valley wants care five minutes from home. Waiting lists at popular preschools run long, so families register early and keep options open. Households read Spanish, Korean, Armenian, Chinese or Tagalog as often as English. Transitional kindergarten in public schools has also changed demand for four year old classrooms, so many programs now fill infant and toddler spots first. Childcare online booking system development in Los Angeles has to reflect all of that, and California's consumer laws on top. Here is what we build, ordered from a parent's first visit to the monthly bill.

Explain your project
  • Program finder across locations

    For groups with several sites, parents filter by neighborhood, age group, schedule and program type, then see which classrooms have openings this term and which are waitlist only. Each result links to that site's fee schedule, so families compare real totals instead of guessing from a brochure. Commute time matters in this city, so sites can also be sorted by distance from a home or work ZIP code.

    Families find the right site before they call.

  • Waitlist with application fee

    Popular programs charge a small application fee to join the waitlist. The site collects it, records the child's birth date and desired start, and ranks entries by your priority rules such as siblings or staff families. When a spot opens, the next family gets a time limited offer by email and text.

    A fair, documented waitlist instead of a long inbox.

  • All in price display

    California's Honest Pricing Law expects the advertised price to include every mandatory fee. Tuition pages and checkout show the full amount for each schedule, with optional extras such as meals or enrichment labeled clearly as optional. Your fee schedule is entered once and every page reads from it.

    Prices parents can trust, displayed the way the law expects.

  • Autopay with online cancellation

    Monthly tuition can run on autopay with the consent wording, confirmation email and annual reminder California's Automatic Renewal Law requires. Since parents enroll online, they can also stop autopay online from their account, while your notice period in the enrollment contract still applies to the place itself.

    Recurring billing that stands up to California's rules.

  • Subsidized and private pay accounts

    Families whose care is paid through an Alternative Payment Program may owe a family fee or nothing at all. Their accounts record the certified schedule and any family fee, while private pay siblings are billed normally. Reports show expected program payments per child so your office can reconcile each month.

    Mixed funding handled without manual invoice edits.

  • Signed enrollment agreements

    Accepting an offer means reading your admission agreement, signing it online and paying the deposit in one sitting. Both parents can sign when your policy requires it. The signed copy is stored against the child's record, emailed to the family and available to your director whenever Los Angeles licensing staff ask to see agreements on file.

    Paperwork finished before the first day, not on it.

  • Multilingual parent pages

    Enrollment pages, fee explanations, emails and receipts can be offered in Spanish, Korean, Armenian, Chinese or Tagalog alongside English, translated by people and reviewed by your staff. Parents choose once and every later message follows. Legal text such as your contract is shown in the language your attorney approves.

    Families enroll in the language they read best.

  • Emergency closure credits

    Wildfire smoke, power shutoffs and earthquake inspections can close a site without warning. A director marks the closure for one site or all, a notice goes to affected parents in their language, and credits are applied by your contract terms to the next invoice. Every action is logged for your records.

    Closures handled consistently, with an audit trail.

  • Enrichment and summer add ons

    Music, Spanish immersion, swim or soccer sessions and summer programs are sold as separate items with their own capacity and age limits. Parents add them to an existing account and pay with the card already on file. Sessions that fill open a waitlist automatically.

    Extra revenue without extra paperwork.

  • Privacy requests and consent records

    Parents can ask to see or delete personal data from their account, and the admin area tracks each request against the deadline. Cookie and analytics tags respect the consent a visitor gives, including browser opt out signals. Nothing about a child is sold or shared for advertising.

    CCPA requests answered on time and on record.

Who this is for

Four kinds of Los Angeles program we build for.

Childcare booking website design in Los Angeles depends on who you serve and how you are funded. An infant center near a hospital campus, a Montessori school on the Westside, a family child care home in East LA and a nonprofit with sites from the Harbor area to Pasadena each need a different mix of screens. We start from your enrollment agreement and fee schedule, then build only what your families and staff will use. Pages are designed and tested to WCAG 2.2 AA, which helps parents with disabilities book independently and reduces your risk under the ADA and California's Unruh Act.

01

Infant and toddler centers with long waitlists

When families sign up during pregnancy, the waitlist is your sales pipeline. We give you an application flow with fees, priority rules, offer expiry and a deposit to confirm, plus reports by expected start month so you can plan staffing in each room. Parents can update their due date or desired start from their account instead of emailing the office.

Waitlist first, then everything else.

02

Preschools on a school year calendar

Play based, Reggio and Montessori programs often enroll once a year, with a re-enrollment window for current families before public registration opens. The site runs both windows, collects the enrollment deposit and spreads tuition over ten or twelve monthly payments as your policy states. Parent education nights and enrichment classes can be sold through the same account.

03

Nonprofits with mixed funding

Programs that serve subsidized and private pay families together need clear rules for who pays what. We model family fees, sliding scales and full tuition side by side, keep subsidy details out of the parent facing invoice, and give your finance team exports grouped by funding source. Board reports on enrollment and revenue come straight from the admin area. Funders that ask for occupancy by site and age group get it from the same data, without a separate spreadsheet.

Funding source on every line.

04

Family child care homes

A licensed home provider needs a short inquiry form, a clear fee page, signed contracts online and dependable monthly or weekly autopay. We keep it lean and easy to run from a phone, with reminders for overdue balances and a simple record of who paid what. The site can grow if you later open a second location. Year end statements for the dependent care credit and FSA claims are produced from the same payment records, so January does not mean a pile of manual letters.

From first call to first tuition run.

  1. 01Contract and fee reviewWe read your enrollment agreement, fee schedule, deposit and refund terms and notice periods, and list every rule the site must follow. Anything that needs your attorney's input is flagged before design starts.
  2. 02Parent flows and languagesWaitlist, offer, deposit, schedule and autopay are drafted as screens and reviewed with your directors by video call. We agree which languages launch first and who on your side reviews each translation.
  3. 03Design with pricing in viewBrand, photography and copy applied to fast, mobile pages. Every page that shows tuition pulls from one fee table, so all in prices stay consistent as rates change each year.
  4. 04Payments and consentWe connect a processor in your organization's name for cards, ACH, Apple Pay and Google Pay, add autopay consent and online cancellation, and test every fee, refund and failed payment path.
  5. 05Move existing familiesEnrolled children, waitlist entries, schedules and balances are imported and checked against your records. Parents receive an invitation to claim their account rather than registering again.
  6. 06Go live and handoverSites launch one at a time if you run several. We stay close through the first monthly billing run, then hand over recorded training and a written admin guide.

Technology

What we build this with.

We typically pair a WordPress or Next.js front end with a Laravel booking engine, and a US payment processor for cards, ACH, Apple Pay and Google Pay. Card data stays with the processor to limit PCI DSS scope, and hosting sits in US regions you choose.

01Web

  • React
  • Next.js
  • TypeScript
  • Node.js
  • Laravel
  • WordPress

02Commerce

  • Shopify Plus
  • WooCommerce
  • BigCommerce
  • Headless storefronts

03Data and cloud

  • PostgreSQL
  • MySQL
  • MongoDB
  • AWS
  • Azure
  • Docker

04Marketing and tracking

  • GA4
  • Google Tag Manager
  • Search Console
  • Meta Pixel
  • Looker Studio

What Los Angeles providers ask us.

Waitlist, offers, deposits, schedules, invoices and autopay, plus an admin area.

A typical first release covers a program finder or fee page, a waitlist with application fee, offers that expire, an enrollment deposit, monthly tuition on autopay and online cancellation of autopay. Multi site groups add location settings and reporting. Optional pieces such as enrichment sales, extra languages or subsidy reconciliation can wait for a second phase. The written scope lists every screen and rule, so you know what launch includes.

Tell us what the business needs. We will tell you what to build first.

Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.

Get in touch

PROVEN RESULTS

4.7 / 5from 23 Google reviews