Services · Ecommerce development · Childcare booking sites
Codeeo provides childcare booking website development USA center networks, franchise systems and early learning nonprofits use to enroll families and collect tuition across many locations. One platform runs inquiries, tours, waitlists, enrollment deposits, schedules and recurring billing for every center, while state differences in licensing, privacy, recurring billing rules and subsidy programs are held as settings rather than rebuilt for each market. Families get the same clear checkout wherever they enroll; your finance team gets one ledger.
Operating nationally multiplies the privacy stakes. We separate billing data from health, custody and pickup records, restrict access by role and location, log every view of a child's file and document where data is stored, so your compliance team can answer regulators, auditors and parents in any state.
200+ companies across the US and the UAEFrom a first store to a listed developer
Platform capabilities
There is no single American childcare market. Each state licenses centers under its own rules, runs its own subsidy program with federal Child Care and Development Fund money, and increasingly has its own consumer privacy law. Some states have strict automatic renewal statutes; others rely on federal rules alone. Families move between states, franchisees set their own tuition, and corporate finance needs to see everything in one place. Childcare online booking system development in the USA is therefore less about one beautiful checkout and more about a platform that keeps rules per state and per location without becoming a different product in each. These are the capabilities we design national platforms around. Not every network needs all ten on day one; the pilot release is chosen from this list during discovery, and the rest are scheduled against your expansion plans.
Fee types, deposit rules, notice periods, cancellation wording, consent screens and tax treatment are set per state and refined per location. A center in one state can show an autopay disclosure another does not need. Legal and operations teams update settings without a code release.
One product, correct behavior in every state.
Corporate controls brand, page templates and core policies; franchisees set tuition, calendars and local photos within those limits. Each franchisee's payments settle to its own processor account, while royalty and fee reports roll up to the franchisor. Corporate owned and franchised centers share the same parent experience.
Consistent brand, separate money, clear reporting.
Parents search by ZIP code, age group and schedule, see openings by classroom and book a tour at the nearest centers. Inquiries route to the right director, and unanswered leads escalate after the time you choose. Location pages carry structured data for local search. Lead source tracking shows which channels bring families who actually enroll.
More tours from the families already searching.
Tuition autopay discloses material terms before consent, records that consent and offers a simple cancellation path, as the federal Restore Online Shoppers' Confidence Act expects. Where a state adds requirements, such as annual reminders or online cancellation in California, the rules engine applies them to centers in that state.
Recurring revenue with fewer chargebacks and complaints.
State subsidy programs funded by CCDF set a family copay or parent share that varies by state. Accounts record the authorized care, copay and authorization dates; parents pay only their share, and exports grouped by state and program help each center reconcile reimbursement on its state's schedule.
Subsidy families billed correctly everywhere you operate.
Employer sponsored centers and backup care contracts need invoices split between the employer and the employee, reserved seats and eligibility checks against an employer list. The platform issues separate statements to each, so employer partners receive one consolidated invoice across all participating centers. Employees enroll with a work email or code the employer supplies.
Employer contracts billed accurately at national scale.
The FTC treats hidden or misleading fees as deceptive under the FTC Act, and some states, including California, require mandatory fees in the advertised price. Every tuition page reads from one fee table and shows the full mandatory amount, with optional items labeled as optional.
Prices that hold up to scrutiny in every market.
Tuition is commonly exempt from sales tax, but meals, supplies, uniforms or merchandise may be taxable in some states, and since the Wayfair decision remote sellers can owe tax where buyers are. Taxability is set per item and state on your accountant's advice. Parents download dependent care statements showing payments and your tax ID.
Tax handled per state, statements on demand.
State laws such as California's CCPA, the Texas TDPSA and others differ on thresholds, children's data and opt out signals. The platform handles access and deletion requests, honors browser opt out signals, records consent and never sells or shares children's data. Retention periods can differ by state.
One privacy process that meets the strictest state you serve.
Pages are built and audited to WCAG 2.2 AA to support ADA compliance across every location. Card and wallet payments run through hosted fields from your processor, so card numbers never reach your servers, keeping PCI DSS validation lighter. ACH debits follow Nacha authorization rules.
Fewer accessibility claims and a smaller audit surface.
Who this is for
Childcare booking website design in the USA looks different when you run dozens or hundreds of centers. Off the shelf tools often work well for a single center and then strain under franchise accounting, state differences and corporate reporting. We build for organizations whose enrollment and billing rules have outgrown a template. Each of the four groups below has a distinct problem, and the first release is shaped around that problem before anything else is added. Parent facing pages can be offered in Spanish and other languages your families read, with translations reviewed by your own staff in each region.
Franchisors need brand control and system wide reporting; franchisees need their own money and local pricing. We build a structure where each franchisee has its own processor account and settings, while corporate sees enrollment, occupancy and revenue for royalty calculations. New franchisees are onboarded from an admin screen, with templates for their location pages and fee tables, so opening a new market takes configuration rather than development.
Corporate oversight, franchisee ownership.
Chains that grow by buying local operators inherit a mix of software, fee structures and contracts. The platform gives acquired centers a migration path: families, balances and schedules move in, the center adopts the shared checkout, and its old system is retired. A standard data template and checklist keeps each acquisition predictable for your integration team. Until a center migrates, its enrollment links can point to the old system, so families are never left without a way to pay.
Providers running centers for employers, or selling backup care days as a benefit, need eligibility checks, employer billing and contract reporting across many client companies and states. We model each employer contract as its own set of rules, with consolidated invoicing and utilization reports the employer's HR team can read without a call to your account manager.
Contract rules per employer client.
Early learning nonprofits operating in several states often mix sliding scale tuition, state subsidy and philanthropic scholarships. The platform keeps each funding source visible on every account and produces reports by state, funder and site for grant reporting. Families see only what they owe, in the language they choose. Donors and boards can receive summary reports without seeing any family or child details.
Engagement models
Codeeo is a team of 80+ across Dubai, Riyadh and Karachi, with 200+ projects delivered across the UAE and the US and a 4.7 rating from 23 Google reviews. We work with US clients remotely; discovery, architecture reviews, testing and training run by video call. National platforms are usually delivered by a dedicated team working to your product owner's roadmap, sometimes after a fixed scope pilot. Governance, approvals and change control are agreed in writing before work starts. Your product owner sets priorities; our team lead reports progress, risks and spending against them every sprint.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
A common stack is Next.js for parent pages, Laravel or Node for the booking and billing engine, and cloud hosting in US regions. Payments run through a US processor supporting cards, ACH, Apple Pay and Google Pay, with connected accounts for franchisees where needed. Single sign on links staff accounts to your identity provider.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It is staged: a pilot first, then rollout in waves.
Timing depends on the number of states and centers, the rules each state needs, integrations with your HR, accounting and center management systems, and how much family data must be migrated. We agree a pilot scope and its target launch after discovery, then plan later waves based on what the pilot shows. Each wave has a written checklist so centers know what to prepare. A pilot usually covers one state with a handful of centers, chosen to include at least one subsidy heavy site and one with a long waitlist, so the hardest cases are tested early.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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