Services · Ecommerce development · Community management membership sites
Codeeo builds paid membership platforms for national and regional management companies, community developers and association groups across the United States. Each community gets its own branded site where residents and approved outsiders join amenity plans, clubs and programs, pay online and cancel online. Behind them sits one admin where your company configures plans, state rules, tax and payouts for every community you run, from a Sun Belt master planned development to a condo tower in the Northeast.
The difficulty at national scale is not taking a card. It is selling recurring plans under dozens of state automatic renewal, privacy and tax rules at once, while keeping every association's money in its own account and every board's data separate. Mandatory assessments stay in your association management software; the membership platform handles only the optional plans people choose to buy, and passes the totals back to your accounting.
200+ companies across the US and the UAEFrom a first store to a listed developer
Platform capabilities
A management company with communities in Arizona, Florida, Texas and California does not sell one product. Each association has its own governing documents, its own amenities and its own board, and each state has its own law on homeowners associations, recurring billing, consumer privacy and sales tax. A platform that ignores this ends up with spreadsheets of exceptions maintained by people in regional offices.
Community management paid membership platform development USA operators commission from us puts those differences into configuration. A community inherits the settings of its state, then adds its own plans and eligibility rules. When a state changes its law, your team updates one setting and every community in that state follows. Corporate staff see the whole portfolio; board members and site staff see only their own community. Local staff can still write their own plan descriptions, photos and event listings, inside templates that keep the legal parts fixed.
Each state has a profile holding its renewal notice wording, cancellation requirements, consent text, disclosure placement and privacy request handling. Communities attach to their state's profile, and your legal team reviews profiles rather than hundreds of individual sites. New states are added by creating a profile, not by rebuilding checkout.
Legal changes applied once per state instead of once per community.
Membership income belongs to the association or owner that runs the amenity. Every community has its own connected payout account, and the platform never pools funds. Corporate reporting rolls the numbers up, but money moves straight to each association's bank, which keeps your fiduciary position clean.
No commingled funds, even across hundreds of communities.
Monthly, seasonal and annual plans with renewal terms shown before payment, consent recorded with the exact wording displayed, and acknowledgment emails members can keep. This meets the federal Restore Online Shoppers' Confidence Act expectations and gives each state profile a sound base to add its own requirements.
Every renewal backed by a consent record.
The FTC's broader negative option rule was vacated in 2025, but federal law still requires a simple way to stop recurring charges, and states such as California and New York require online cancellation for online sign ups. We put cancel in every portal, in every state, so nobody has to manage which communities need it.
One cancellation standard that satisfies the strictest states.
Cards and Apple Pay or Google Pay for quick sign up, and ACH debit for annual plans, with authorizations captured in line with Nacha rules. Card data stays with a PCI DSS compliant processor. Community management membership payment integration USA portfolios need also covers refunds within staff limits and dispute evidence pulled from stored records.
Lower payment costs on large plans and fewer lost disputes.
Whether a membership is taxable differs between states and sometimes between kinds of club or amenity. Since the Wayfair decision, states can also require sellers without a physical presence to collect tax once they pass economic thresholds. The platform connects to a tax engine, and your tax advisors decide the treatment of each plan type per state.
Tax applied by rule, not by guesswork at each community.
California, Texas, Virginia, Colorado and a growing list of states have their own consumer privacy laws with different thresholds and rights. We build one request handling flow that meets the strictest common requirements, honors browser opt out signals where required, and keeps analytics and marketing tags behind consent.
One privacy process that holds up in every state you operate in.
Summer camps, youth sports and kids' clubs are common in planned communities. Accounts are always held by a parent, children are added with the minimum details needed, and nothing is collected directly from children under 13. That keeps the platform clear of COPPA consent requirements and the data handling burden that comes with them.
Youth programs sold without collecting data from children.
ADA website claims are filed nationwide, and a shared template with a single flaw repeats it across every community. We build the shared components to WCAG 2.2 AA, test them with assistive technology, and lock the parts that local staff edit so a well meaning manager cannot publish an inaccessible plan page.
Accessibility fixed once in the template, not hundreds of times.
Roles are set at corporate, regional and community level. A regional director sees every community in their states, a community manager sees one, a board treasurer sees reports but not member details, and gate staff see only whether access is active. Every change to a plan, price or rule is logged with who made it and when.
Each person sees exactly what their role needs, and every change has an owner.
Who this is for
A single association can often manage with a simple membership plugin. The calculation changes when one company runs memberships for many associations in several states, because each new community multiplies the exceptions. Community management subscription website development USA clients ask us for usually comes from one of these four types of organization, each with its own priorities for the first release.
Firms managing associations across many states want a branded membership site for every client association, run from one admin by their own staff. They care most about separate payouts, state rule profiles, permissions by region and community, and reporting they can share with each board. Adding a newly won association should take configuration rather than development. When a contract ends, the association leaves with its site, members and payout account intact.
New associations go live by configuration.
Developers building large communities in states such as Florida, Texas and Arizona often operate amenity clubs during the sales period before handing control to the association. The platform has to support developer ownership at first, then a clean transfer of accounts, data and payouts to the association at turnover without members noticing. Outside memberships sold during the sales period are often part of the marketing, so they need careful terms about what happens after turnover.
Turnover from developer to association planned at the start.
Companies that run clubhouses, pools, fitness centers and lifestyle programs on behalf of many communities sell memberships under their own brand and under each community's. They need flexible plan templates, staff scheduling for classes and events, and contracts with each community reflected in the payout split. Instructors and lifeguards get simple schedules and access lists rather than the full admin.
Payout splits follow each operating contract.
Umbrella associations that serve many sub associations or villages, such as large retirement or resort communities, sell memberships at both levels. Residents see the master association's plans and their own village's plans in one account, and each body keeps its own books, rules and board reports. Golf, tennis and social clubs inside these communities can be added as their own tiers with their own waitlists.
Master and sub association plans in one account.
How we work together
Codeeo has delivered 200+ projects across the UAE and the US, with a team of 80+ across Dubai, Riyadh and Karachi. US clients work with us remotely, and discovery, reviews and training are held on video. Portfolio projects usually begin with a fixed scope platform and pilot, then move to a dedicated team for the rollout waves and ongoing state changes. Cost depends on the number of states, the number of communities, the integrations with your association software and how much variation your plans need. The scope, release order and the basis for cost are agreed in writing before design starts.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We select the billing engine, tax service, processor and CMS around your existing association management software and your internal IT policies, and we document the architecture so your own team or another vendor can maintain it. Hosting, monitoring and backups run in accounts your company controls.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
The platform and pilot come first; rollout pace depends on your portfolio.
Building the shared platform, the state profiles and the first pilot community is the largest single phase. After that, each wave of communities is mostly configuration, data import and training, so the pace is set by how quickly your regional teams and boards can prepare. We agree the pilot date and the wave plan in writing after discovery. Communities with unusual governing documents or legacy systems are scheduled into later waves so they do not hold up the rest.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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