Services · Mobile app development · Business setup apps
Codeeo provides company formation app development in New York for accounting firms, business attorneys, registered agent services and formation companies across the five boroughs. We build client apps and staff systems that run a New York LLC or corporation from intake to the Department of State filing, through the 120 day publication requirement, the EIN and the biennial statement, so nothing slips once the articles are accepted.
Forming a New York LLC is quick. Keeping it in good standing is where clients get caught: an LLC that never completes publication has its authority to carry on business suspended. Software that treats publication as a tracked project protects both the client and your firm's reputation. It also gives your team a clear count of every LLC still inside its publication window.
200+ companies across the US and the UAEFrom a first store to a listed developer
Features
The New York Department of State's Division of Corporations accepts Articles of Organization for LLCs and Certificates of Incorporation for corporations. For an LLC, section 206 of the Limited Liability Company Law then requires a notice to run once a week for six consecutive weeks in two newspapers, one daily and one weekly, chosen by the county clerk where the LLC's office is located. The newspapers issue affidavits, and a Certificate of Publication goes back to the Department of State within 120 days of formation. Every two years, a biennial statement follows. Those steps involve the founder, the county clerk, two newspapers and the state, often across several months. A New York formation app earns its place by making that sequence visible to the client and actionable for your staff, with each deadline counted from the right date. Reporting by county and stage is included, so managers can spot bottlenecks early.
Questions matched to the New York Articles of Organization and Certificate of Incorporation: entity name, county of office, address for service of process by the Secretary of State, registered agent if any, and effective date. The county answer drives the publication workflow that follows.
Every order starts with the county set correctly.
A dedicated workflow from formation date to Certificate of Publication: county clerk designation recorded, both newspapers logged, six weekly insertions checked off, affidavits uploaded and the certificate filed. Day counts toward the 120 day limit show on every order.
No LLC in your care drifts into suspension.
Quotes, proofs, run dates and affidavits from each newspaper stored against the order, with a task when an affidavit has not arrived after the final run. Your staff stop searching inboxes for scanned notarized pages.
Proof of publication on file the moment it is needed.
Manhattan, Brooklyn, Queens, the Bronx and Staten Island are separate counties with separate clerks. The client app explains in plain language which county applies to them and what happens next, and lets them confirm the office address before anything is published.
Fewer clients surprised by where their notice runs.
Statement due dates tracked from the filing month, with owner reminders, a pre-filled review of addresses and a staff task. For corporations and LLCs alike, the app keeps the company's state record current.
Clients keep a clean record with the Department of State.
A company formed under another country's law and authorized in New York may still owe a beneficial ownership report to FinCEN and, as an LLC, a filing under the state's LLC Transparency Act. The app flags those entities and routes them to your attorneys.
The rare cases that still report never get lost among routine orders.
New York's SHIELD Act expects reasonable safeguards for private information such as Social Security numbers and account details, and sets breach notice rules. We design encryption, role based access, logging and incident procedures into the platform so your firm can show what it does to protect clients.
Sensitive founder data handled the way New York law expects.
New York founders speak many languages, and firms often serve particular communities in Spanish, Chinese, Russian or others. We build intake, help and notifications in the languages your clients use, with English summaries attached for your filers.
Clients finish intake in the language they think in.
Formation, publication management, agent service and biennial filings priced as separate items, with card, Apple Pay, Google Pay or ACH payments and a clear record of state and newspaper charges passed through to the client.
Clients see exactly what they paid for at each step.
After the Department of State accepts the filing, the app prepares the IRS EIN step, stores the confirmation letter, and bundles the filing receipt, articles and operating agreement into a packet the owner can share with a bank. Founders without an SSN or ITIN are moved to a Form SS-4 track your staff complete.
Accounts opened sooner, with fewer trips back for missing papers.
Fits
The firms we build for in New York share one pain: formation looks simple on day one and becomes a chase on day sixty, when newspapers, affidavits and county clerks are involved. The right first release depends on whether your clients are creative freelancers, restaurant groups, property investors or overseas founders. Below are the four groups we most often design around, and how the product changes for each. Many firms serve more than one, and the scope then blends them.
Real estate investors in New York often hold each building in its own LLC, which multiplies publication and biennial obligations. We build portfolio views where one investor sees every entity, its publication status and next filing, and where your paralegals can bulk-manage tasks across dozens of companies without opening each one. Investors can download every entity's documents in one place when lenders ask.
Many entities per client calls for a portfolio view.
For accountants, formation leads to tax elections, payroll and bookkeeping. The app captures the information your tax team needs at intake, triggers the EIN and any S corporation election tasks, and keeps biennial reminders in the same client record your staff use all year. New companies move into recurring work without a second onboarding. Partners can see which new companies came in each month and what work followed.
Designers, consultants and small studios across Brooklyn and Queens want a fast phone checkout and someone to handle publication for them. The priorities are a short intake, an obvious status screen for the publication months, and prompts for agent service and biennial filing so the client never needs to think about the state again. Push notifications mark each weekly run, so clients feel progress during the wait.
Publication management is the service clients value most.
Founders abroad who set up in New York need help with the EIN without an SSN, banking documents and the foreign entity rules that still apply at federal and state level when the company itself is formed outside the United States. We design status tracking and document requests for clients who will never visit the city. Each document request explains in plain words why it is needed.
Working together
Codeeo has no office in New York. Our team of 80+ is based in Dubai, Riyadh and Karachi and works with New York clients remotely; discovery, design reviews and demos are held by video call and followed by written notes. We have delivered 200+ projects across the UAE and the US and are rated 4.7 from 23 Google reviews. Firms usually begin with a fixed scope build and then continue on a monthly retainer, or take a dedicated team for a larger programme. A named project lead on our side owns the plan and keeps your partners informed between releases.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Cross platform or native mobile apps, a web portal for clients and partners, and an admin system on widely used frameworks. Hosting is set up in a cloud account your firm owns, with encryption at rest and in transit. Audit logs show who changed a template, a deadline rule or a client file, and when.
01Mobile
02Data and cloud
03Marketing and tracking
As a tracked workflow with its own deadline, tasks and documents.
The app records the county of the LLC's office, the newspapers the county clerk designates, each weekly run, the affidavits and the Certificate of Publication filing. A day count toward the 120 day limit appears on the order and on the client's status screen. Staff get tasks before each step is due, and managers can see every LLC at risk in a single list. Clients see the same timeline in plain language, so they know publication is underway and why it takes several weeks.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
Get in touchPROVEN RESULTS
Swift
Kotlin
Flutter
React Native
PostgreSQL
MySQL
MongoDB
AWS
Azure
Docker
GA4
Google Tag Manager
Search Console
Meta Pixel
Looker Studio