Services · Mobile app development · Business setup apps
Codeeo offers company formation app development in the USA for formation services, registered agent companies, CPA practices and law firms that set up LLCs and corporations for clients. We build the client app, the staff workspace and the admin system that move an order from first questions to state filing, EIN, annual reports and ongoing compliance, with each state's rules handled in the product rather than in someone's head.
American business formation is fifty separate filing systems with a few federal steps on top. The software that works treats that variation as data: forms, deadlines and annual obligations stored per state, so adding a new state is configuration rather than a rebuild. Federal steps such as the EIN then run the same way for everyone.
200+ companies across the US and the UAEFrom a first store to a listed developer
What the platform can include
A founder in Arizona and a founder in Delaware answer almost the same questions, yet the filing that comes out the other side differs in form name, receiving agency, required fields and annual follow up. Most states route formation through the Secretary of State, but some use a different body, such as the Arizona Corporation Commission or Delaware's Division of Corporations. Then come the federal steps every company shares: an Employer Identification Number from the IRS, optional tax elections, and banking. A national formation business needs software that keeps one consistent client experience on top of that variety. The parts below are the ones we build most often, and the first release usually includes a subset chosen in discovery. The admin side matters as much as the client app, because that is where your team spends the day. Reporting by state, product and filer comes with it, so managers can see where orders queue.
Each state's entity types, receiving agency, required fields, name rules, filing methods and annual obligations sit in editable tables. The intake form and the generated documents read from those tables, so a change in one state is an admin update, not a code release.
New states and rule changes go live without rebuilding the app.
Plain questions about owners, management structure, business purpose and addresses, with help text that explains each choice without giving legal or tax advice. Answers save as the founder goes, so a half finished order on a phone continues on a laptop.
Complete orders arrive ready for review.
A first pass against each state's naming rules, such as required designators like LLC or Inc., plus a lookup step your staff confirm against the state's business search before filing. Rejected names trigger a clear request for alternatives.
Fewer filings bounced for name conflicts.
Articles, certificates of formation, operating agreements, bylaws and organizer statements generated from the intake data, then signed electronically under the federal ESIGN Act and state electronic transaction laws, where the state accepts that.
Signed documents without printing or scanning.
A workflow that gathers the responsible party details the IRS asks for, flags founders without an SSN or ITIN, who cannot use the online application, and routes those cases to a Form SS-4 track your staff handle.
Foreign founders get a clear path instead of a dead end.
Scanned mail and service of process uploaded by your agent team, classified, and pushed to the client with an urgent alert when a lawsuit or state notice arrives.
Legal papers reach the right person the same day they are logged.
Annual reports, franchise tax reports, biennial statements and agent renewals scheduled per company and per state, with reminders to the client and tasks for your team when a filing is due.
Clients stay in good standing in every state they operate in.
Identity verification for owners and organizers through a provider you choose, with consent screens written for the states where biometric data rules apply, and an ownership register that records every member, manager and officer.
Know who you are filing for, with the paperwork to show it.
Packages, state fee pass-through, expedite options and add-ons such as agent service or foreign qualification, paid by card, Apple Pay, Google Pay or ACH through a PCI DSS compliant processor.
Clear checkout and clean revenue reporting by state.
When a client company starts hiring or leasing space in another state, it usually needs to register there as a foreign entity, appoint a local registered agent and pick up that state's annual reports. The app spots the trigger from client answers, quotes the service and reuses the existing company record so nothing is typed twice.
Existing clients become multi-state clients without a fresh onboarding.
Who this is for
Formation software is rarely bought by founders themselves. It is bought by the firms that sell formation as a service and need to handle volume without errors. Their problems differ: some fight order volume, some fight compliance follow up across many states, some fight the hand-off between sales and the people who actually file. These are the four starting points we see most, and each leads to a different first release. In each case we look at your current order data before suggesting what to build, so the first release targets the work that costs you most time.
High order volume, thin margins on the filing itself and revenue that depends on add-ons and renewals. The priority is a fast checkout, an intake that rarely needs a follow up email, and a state rules engine your operations team can maintain. We usually start with your highest volume states and move the rest across in batches. We sequence states by order volume, so the earliest release pays for the next.
Start with the states that carry most of your orders.
Your product is reliability: every piece of mail and every service of process must reach the client quickly and with a record. We build the mailroom upload tool, the client inbox and the escalation rules first, then add formation and annual report services on top so existing agent clients can buy more. Clients see agent mail, their compliance dates and their invoices in one inbox, which keeps them renewing.
The mailroom is the core; formation is the upsell.
Formation is often the first engagement with a new business client, and the EIN, S corporation election and bookkeeping setup follow. We connect the formation workflow to the onboarding your accountants already run, so a new company moves into the tax side of the firm without re-keying owner details. Partners can see the status of every company they referred without emailing your filers.
Founders from outside the United States need a Delaware or Wyoming entity, a registered agent, an EIN without an SSN, and a US bank account. They also remain inside the federal beneficial ownership rules if the company they form is foreign and registers to do business here. We design the intake and status tracking around those cases, with attorney review points built in. Status updates in plain English matter here, since many of these clients are dealing with the US system for the first time.
How we work together
Many formation businesses start with a fixed scope build covering their core states, then keep a retainer for new states, rule changes and features. Larger providers sometimes take a dedicated team that works inside their own roadmap. Codeeo has delivered 200+ projects across the UAE and the US, with a team of 80+ across Dubai, Riyadh and Karachi. We have no US office; our team works with American clients remotely, and discovery sessions and design reviews run by video call. Whichever model you choose, scope, releases and decisions are written down so your own staff can follow the plan between calls.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We pick the stack around your team: native or cross platform mobile apps, a web client portal, and an admin system on a framework your future developers can maintain, hosted in your own cloud account in a US region if you prefer. Audit logs record who changed a rule table, a document template or a client record, and when.
01Mobile
02Data and cloud
03Marketing and tracking
It depends mostly on how many states and integrations go into the first release.
A release covering a handful of high volume states, one entity type and a single payment and e-signature integration is a much smaller project than a fifty state launch with agent mail and compliance calendars. We agree the first release scope in discovery and write the schedule down at that point, then plan the remaining states as later releases rather than holding the launch for all of them. Your team also sees which questions slow the order down, so the next release can fix them.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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