Services · Mobile app development · Education AI agents
Codeeo delivers education AI agent development across the USA for school districts, charter networks, private schools, community colleges and universities. Our agents answer admissions and enrollment questions, draft parent and student communications for staff approval, coordinate meetings and route sensitive matters to the right person. Each agent is designed around FERPA, COPPA where it applies and the student privacy law of every state where you operate, so a rollout across several states does not mean starting the compliance work again each time.
These are tools for administrators, registrars, enrollment managers and communications staff. They do not tutor or grade students. Their job is to absorb repetitive work so staff have time for the cases that need human judgment. For a system spread across several states, it also means families hear the same quality of answer in every location.
200+ companies across the US and the UAEFrom a first store to a listed developer
Agents we build for US education
American education is governed locally. Districts answer to state education agencies and elected boards, colleges answer to state systems or their own trustees, and student privacy law differs from one state to the next on top of federal rules. An organization working in several states, such as a charter network, an online school or a college with campuses in more than one state, needs agents that follow the strictest applicable rule without breaking when a new state is added.
We build custom education AI agents USA institutions can configure per state: the same core agent, with state specific knowledge, consent wording, data retention settings and escalation contacts held as configuration rather than code. Each agent answers from approved material, cites its source and refuses anything reserved for qualified staff.
For networks and online schools operating across states, the agent recognizes which state and school a family is asking about and answers with that location's enrollment steps, documents and calendar. Rules from one state are never applied to another, and unclear cases go to the right regional office.
Families get the rules for their own state, not a generic answer.
Data access, retention and deletion are set per state and per contract, including the terms of agreements such as the Student Data Privacy Consortium's National Data Privacy Agreement where your district uses it. Every lookup of student data is logged for audit. Retention clocks run automatically, and data is deleted or returned when the agreement ends.
Privacy terms you signed are enforced by the software, not just the contract.
Prospective students ask about programs, deadlines, application platforms, the FAFSA process and visit days. The agent answers from your admissions and aid pages, records interest in your CRM and passes individual aid or eligibility questions to a counselor who can see the student's file.
Admissions and aid teams spend more time on applicants who are ready to decide.
Drafts are written at a plain reading level and checked for screen reader compatibility. The Justice Department's 2024 rule under Title II of the ADA ties public schools' and colleges' web content to WCAG 2.1 AA, so the agent's interface is built and tested to that standard.
Parents using assistive technology can use the agent fully.
Federal civil rights guidance expects schools to communicate essential information to parents with limited English in a language they understand. The agent drafts notices in the languages your families use, with fluent staff or vendors approving each version before it is sent.
Translated notices go out on time with human review.
Parent conferences, counselor meetings, advising sessions and admissions interviews all depend on calendars that change daily. The agent offers slots, collects a short reason for the meeting, sends reminders and handles rescheduling, across every campus in your system.
Fewer no shows and fewer calls just to arrange a time.
Board policies, summaries of state regulations, employee handbooks and procedures become searchable in plain language. Staff see the answer and the exact passage, which matters most for new administrators and for organizations whose policies differ by state.
Staff answer policy questions consistently in every location.
The agent collects the details needed for transcript, verification and records requests, confirms identity through your existing process and files a complete request. Only authorized staff release records, in line with FERPA and your state's rules.
Registrars receive complete requests and keep control of every release.
Any message that suggests harm, abuse, threats or a crisis ends the automated conversation. The agent gives the contact your policy names and alerts the designated staff member with the full message, in every state you serve.
Urgent concerns reach a responsible person immediately.
Leaders see question volumes by campus, state, channel and language, which answers lacked an approved source, and where escalations clustered. That shows where guidance needs rewriting and where staff are stretched.
Decisions about staffing and communication rest on real inquiry data.
Who this is for
The strongest case for an agent is a high volume of similar questions, a small team and answers already in writing. Across the country that pattern shows up in central enrollment offices, in charter and online networks spread over several states, in state community college systems and in university admissions. Organizations with unclear or outdated guidance should fix that first, and we include that work in discovery when it is needed. Good AI agent development for education USA wide starts with sources staff already trust. We also look at timing across the academic year, because a launch just before fall enrollment or a major admissions deadline leaves no space for a careful pilot.
Central offices in large districts handle enrollment, transfers, transportation questions and family communications for many schools. An agent can absorb the routine portion of that work in several languages while every decision about placement, eligibility or services stays with staff. We fit into district procurement, security review and board approval steps. Pilots usually run on one process before spreading across the district, so staff see results before committing further.
Start with a single process, such as new student enrollment.
Networks operating in multiple states face different enrollment rules, calendars and privacy laws in each. A single agent with per state configuration keeps answers accurate everywhere, and adding a new state becomes a configuration and review task rather than a new build. Central teams see one report covering every school.
Each state's rules are reviewed before that state goes live.
Community colleges serve recent graduates, working adults, returning students and dual enrollment high schoolers at once. An agent can sort those audiences and answer residency, placement, registration and transfer questions from each college's catalog, then book the right advisor. Shared configuration lets a system support several colleges with local details kept separate. Dual enrollment questions, which involve both a high school and a college, are routed with care so neither side's records are mixed.
Admissions, registrar and student services offices answer the same questions every term. An agent can respond from your catalog and policies, record inquiries in your CRM and book appointments, while aid awards, academic standing and conduct matters stay with staff. Private institutions often add independent school style admissions work, which the agent handles from your own materials.
How we work together
As an education AI agent development company USA clients engage remotely, Codeeo has 200+ projects delivered across the UAE and the US and a team of 80+ in Dubai, Riyadh and Karachi. We have no US office; we work remotely with American clients and run every session by video call. Work can be a fixed scope project, a retainer that keeps agents current as laws and calendars change, or a dedicated team for a multi agent program. We complete vendor security questionnaires, sign state and district data privacy agreements and follow your change control. Each phase ends with a working deliverable, its documentation and test results your team can check independently.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
Agents run in your Azure, Google Cloud or AWS environment, sign staff in through your identity provider and connect to student information, learning and CRM systems through supported interfaces. Models are chosen per task, and every reply is stored with its source for audit. Data residency stays in the US regions you choose.
01Mobile
02Data and cloud
03Marketing and tracking
It depends on the task, the number of states and the review steps your organization requires.
A single state agent answering from published guidance can move faster than a multi state agent reading student records. Procurement, security review, board approval and state by state rule checks each add time. We document every one of these steps during discovery and build them into a written plan, so the timeline reflects your real approvals and the order in which states will go live.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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