Services · Mobile app development · Event apps
Codeeo provides event management app development New York organizers rely on for benefit galas, trade shows, corporate summits and ticketed performances. We put registration, seating, check-in, ticketing, donations and staff coordination into one app, so a guest walking up from the subway knows which entrance to use, where they are seated and what happens next, and your team sees every arrival as it happens.
New York venues are tight, vertical and busy. Elevators, coat checks, security lines and narrow lobbies shape the guest experience as much as the program does. We design the app around those pinch points, and around the state and city rules that apply to tickets and guest data here.
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What the app can include
Most New York guests arrive on foot, by subway or by cab, often straight from work and within the same half hour. That rush turns a lobby into the hardest part of the night. Galas add seating charts that change until the last minute and fundraising moments that must work first time. Conferences at the Javits Center or in Midtown hotel ballrooms add badge printing, sessions on several floors and exhibitors who want leads.
We usually start with arrival and seating, then add ticketing, giving tools, agendas and sponsor features. Event registration app development New York teams request tends to focus on speed at the door: pre-registered guests skip the table entirely, and anyone with a problem is pulled aside to a help desk instead of holding up the line. Each feature is configured from the dashboard, so your staff can update a table or a room without waiting for a new release.
Tables, seats and sponsor tables managed in the dashboard, with guests seeing their table number in the app and on a digital card at check-in. Late swaps by the development team show up on every greeter's phone straight away, so nobody hunts for a printed list during cocktails.
Last-minute seating changes stop causing chaos at the door.
QR passes scanned by several greeters at once, search by name for walk-ups, and a split between guests who are ready and guests who need help. Check-in counts by entrance appear on the producer's screen, which helps when a venue has separate doors on two streets. Plus-ones and guests of table hosts can be added at the door with the host's approval.
Lobbies clear faster when everyone arrives at once.
Paddle raises, pledges, silent auction bids and donations made from the guest's phone, tied to their seat and record. Totals can be shown on screens in the room, and acknowledgments follow by email. Payment runs through a PCI DSS compliant processor with Apple Pay and Google Pay.
Fundraising moments run without paper and pens.
Under a 2022 change to New York's Arts and Cultural Affairs Law, ticket sellers must show the total cost, including fees, before a ticket is selected, and the price cannot rise during checkout. We build ticket screens that meet that rule and the federal fee rule from the first price shown.
Ticket checkout that respects New York law.
Nearest subway stations, the right entrance on the right avenue, accessible entrances and elevators, and coat check or bag policy notes pushed on the day. For events at the Javits Center or Barclays Center, gate and hall details sit next to the directions.
Guests reach the correct door the first time.
Sessions tagged by floor and room, elevator and stair notes, capacity limits with waitlists, and speaker profiles. Attendees build their own schedule, and moving a session to another floor sends a notice to everyone affected. Badge reprints and attendee type changes can be handled at a single help desk.
Rooms fill as planned and late changes reach people.
Shift lists, role briefings, radio channel notes and task check-offs for greeters, volunteers and production staff. Event planning app development New York nonprofits ask for often includes this, because many galas run on volunteers who meet the venue for the first time that evening. Leads can reassign volunteers between entrances as the night unfolds.
Volunteers know their job before they arrive.
English with Spanish, Chinese or other languages your audience needs, applied to screens, notices and confirmations. Language choice is set once by each guest and stays with their record for future events.
More guests can register and check in without help.
Drinks and snacks ordered from the seat before the show or during the first act, ready for pickup at a named bar at intermission. Theater bars in New York have little room for queues, and a short interval leaves no time to wait. Orders, refunds and stock levels report to the venue dashboard.
Shorter bar lines in a short interval.
Encryption, access controls and breach response planning in line with New York's SHIELD Act. We advise against facial recognition check-in at city venues: New York City requires places of entertainment that collect biometric data to post notices at entrances and bars selling it.
Guest data protected to the standard New York expects.
Who this is for
Event work in New York splits into a few distinct groups, and each one needs a different first release. Fundraising teams care about seating and giving. Show organizers care about badges and exhibitors. Venues and producers care about tickets, entry and the crew. We pick the starting point that matches how you measure a good night, then add the rest over time. Event mobile app developers New York clients hire locally often start from a fixed product; we start from your process instead.
A benefit dinner in a Manhattan ballroom or museum hall lives on seating, sponsor recognition and the paddle raise. You need a seating chart that changes until the final hour, greeters who can find any guest in seconds, giving from the phone and a clean record of who pledged what. We build these around your development team's donor database, so pledges land in the CRM the next morning instead of being typed in from cards. Sponsor tables get their own recognition screens, and table hosts can confirm their guests directly in the app.
Donor records and acknowledgment letters are usually the first integration.
Shows on the far West Side need registration that scales, badge printing, exhibitor lead capture, floor plans across halls and an agenda for education sessions. Many attendees commute in daily rather than staying for the week, so morning entry speed and evening program reminders matter. We plan exhibitor tools so booth staff can test lead scanning before move-in begins. Education sessions with continuing credits can record attendance through badge scans at the room door.
Product launches, client summits and internal conferences in hotel ballrooms and office event floors need a branded app, an agenda over several floors, speaker logistics and building security lists. Many office towers require guest names before arrival, so we export security lists in the format the building's front desk needs and update them as registrations change. Post-event surveys and session ratings feed straight into the planning for next year.
Building security lists are a frequent last-minute headache.
Performance spaces from Off-Broadway houses to arenas need ticket sales with all-in pricing, accessible seats sold on equal terms, digital entry, pre-show and intermission ordering, and alerts about curtain times. We connect to your box office or ticketing contract where it exists and build the guest-facing experience around it. Audience surveys after the show go out automatically the next morning.
How we work together
An annual gala or flagship show usually suits a fixed scope project timed to that date, followed by light support until the next edition. Venues and agencies running events every week often choose a platform build with a monthly retainer for new features. Organizations with a busy calendar and several brands sometimes take a dedicated team that stays with the product. Every engagement starts with scope and dates written down, and you can follow progress through a shared board and test builds. Support during the event itself is planned in advance, with named contacts on both sides.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We choose the stack to fit your ticketing provider, donor CRM, registration platform and the staff who will run the app between events, with every account set up in your organization's name from day one.
01Mobile
02Data and cloud
03Marketing and tracking
One set by scope, venue complexity and your event date.
We agree a first release in discovery and plan backwards from the event, keeping time for rehearsal, load testing and app store review. A gala app with seating and giving is a smaller build than a trade show app with badges, exhibitor leads and a multi-floor agenda. The schedule is written down once scope is fixed, and later releases follow your calendar. If your event depends on a partner such as a box office or donor CRM, we confirm access to their systems early, because that is often what sets the pace.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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