Services · Ecommerce development · Event booking sites
Codeeo builds event management booking website development New York venues and planners rely on to turn inquiries into paid, confirmed dates. A law firm books a private dining room in Midtown for a partner dinner, a nonprofit secures a Brooklyn loft for its spring benefit, a brand reserves a SoHo storefront for a pop-up, and each one signs terms, pays a deposit and sees the balance schedule online. Your sales, finance and operations staff all work from one booking record.
Our 80+ people are based in Dubai, Riyadh and Karachi, and we work with New York clients remotely: discovery, design reviews and testing happen over video call. Across the UAE and the US we have delivered 200+ projects, and our Google rating stands at 4.7 from 23 reviews.
200+ companies across the US and the UAEFrom a first store to a listed developer
Platform features
Space in New York is expensive and scarce, so the booking rules are strict. Venues sell by the hour with food and beverage minimums, buyouts and overtime rates. Buildings set load-in windows, freight elevator bookings and insurance requirements for every vendor. Corporate buyers need contracts, W-9 forms and invoices that fit their procurement process, while individual hosts want to pay by card and be done.
The event management online booking system development New York clients commission from us puts these rules in the software. A space cannot be sold during another event's load-out. A booking cannot confirm until the contract is signed and the deposit clears. Vendor certificates are collected before the date. Here are the features we build most often for New York venues and planners, which you can mix to suit your business.
Each room, floor or terrace has its own capacity, hourly rate or food and beverage minimum, and a buyout option for the whole venue. The buyer sees what applies to the date and time they pick, including higher minimums on peak evenings in December and around major events.
Sales stops quoting minimums by hand for every inquiry.
Setup and breakdown time, freight elevator slots and loading dock windows are blocked around every event. Vendors receive their assigned window by email, and the calendar refuses any booking that would collide with another event's load-out.
No more two florists waiting at the same dock.
The contract is generated from the booking details, signed online by the client and countersigned by your team. The booking moves from hold to confirmed only when the contract is signed and the deposit is paid, and signed copies are stored with the booking.
Confirmations backed by a signed agreement every time.
Outside caterers, florists, AV crews and decorators upload their certificate of insurance naming the venue and building as required. The admin tracks expiry dates and flags missing documents a set number of days before the event.
Building management gets the paperwork without last minute scrambles.
Firms in Midtown and the Financial District often pay by ACH or check against an invoice with a purchase order number. The checkout supports card, wallet, ACH and invoice options, with your W-9 available for download and each payment matched to its booking.
Corporate bookings close without a separate billing process.
If you sell tickets to galas, tastings or performances, New York's Arts and Cultural Affairs Law requires the all-in price to be shown before a ticket is selected, and the price cannot rise during checkout. The FTC fee rule covers live-event tickets nationally too. Both are built into how prices display.
Ticket checkout that meets state and federal price rules.
Guaranteed headcount locks at your deadline, and the balance recalculates. If an event runs past its end time, staff log the overtime and the client receives an itemized final invoice with the card on file charged only if the terms they signed allow it. Gratuities and service charges are labeled separately, so the client sees exactly what each line covers.
Final bills that match what was agreed and what happened.
New York's SHIELD Act requires reasonable safeguards for private information and sets breach notice duties. We apply role-based access, encryption, logging and secure hosting, keep card data with the payment provider, and document the controls so your team can show what is in place.
Security measures documented for your records and your insurer.
Holds, signed contracts, deposits held, balances due and revenue by space or month, exportable to your accounting system. Directors can see which dates are still open in the busy holiday season and which inquiries need a follow up today. Lost inquiries can be tagged with a reason, such as price, date or capacity, so you learn why buyers went elsewhere.
One clear view of what is booked, paid and still pending.
Who this is for
If inquiries arrive by email, holds live in a shared calendar, contracts go out as PDFs and deposits are chased by phone, you are doing by hand what a booking platform does automatically. Good event management booking website design New York buyers respond to keeps the first steps short, saves the paperwork for after a date is held, and makes every price and term visible before anyone pays. These four types of business benefit most.
Independent venues in Brooklyn, Long Island City, Chelsea and the Lower East Side sell weddings, launches, shoots and private parties from the same spaces. They need clear availability, holds with expiry, contracts, deposits and vendor rules that the building enforces. We build a booking site that shows each space properly, lets buyers request a hold online and walks them through payment and paperwork, while your coordinators manage the run of show from the admin.
Holds expire automatically if the deposit does not arrive.
Restaurants and bars with private rooms or rooftop terraces get a steady stream of corporate dinners, birthdays and holiday parties. The booking flow lets buyers pick a room, a date and a menu package, shows the food and beverage minimum, takes a deposit and collects the menu choices and dietary needs well ahead. It can connect to your reservation or point of sale system so the floor team sees the booking. Holiday party season fills private rooms months ahead, and a waitlist lets buyers ask to be told if their preferred date opens up.
Production companies running galas, conferences and brand events for clients sell services rather than a room: staffing, design, AV and management. Their booking site needs proposals that convert into contracts, milestone payments tied to deliverables, and a client portal showing documents, payments and the event timeline. We build that around your proposal format, so a client can approve and pay in one place. Change orders raised during planning are priced, approved and billed through the same portal, which keeps the final reconciliation simple.
Milestone billing replaces separate invoices for each phase.
Yacht charters on the Hudson and East River, rooftop experiences and guided group outings sell by time slot and group size. They need weather and cancellation rules, capacity limits, guest lists for boarding and add-ons like catering or an open bar. The platform enforces capacity, collects guest names before the date and applies your terms if conditions force a change.
Engagement options
Venues often start with a fixed scope project covering their spaces, holds, contracts and deposits, then move to a monthly retainer for seasonal menus, new spaces and reporting. Larger production groups sometimes keep a dedicated team for a longer program. The main cost drivers are the number of spaces and pricing rules, contract and document handling, ticketing, integrations with reservation, accounting or CRM tools, and data migration. Every phase starts with a written scope and a fixed proposal. You can pause between phases, and nothing outside the agreed scope is built or billed without your written approval. Documentation, admin guides and short training videos are part of every phase, so new staff can learn the system without calling us.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We typically use a Next.js front end with a dedicated booking engine and database, or WordPress where your marketing team already edits content there. For event management online payment integration New York clients often use Stripe or their existing bank processor, with ACH, Apple Pay and Google Pay alongside cards.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
Spaces and services, holds, contracts, deposits and balances, at minimum.
Most New York projects cover a page for each space or package, live availability with holds, an online contract with e-signature, a deposit and balance schedule, vendor document collection and an admin for your team. Ticketing, private dining menus, overtime billing and reporting are added where your business needs them. We decide the first release with you so the features that bring in most revenue go live first. Everything else is listed in a backlog with a rough priority, so you can see what a later phase would add and decide when it is worth funding.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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