Services · Ecommerce development · Fitness membership sites
Codeeo delivers fitness membership website development Houston gyms, studios and training clubs use to sell memberships online and keep recurring billing under control. A prospect compares tiers, signs the agreement, pays by card, bank draft, Apple Pay or Google Pay, and later manages freezes, upgrades and cancellation from a member portal. Texas contract rules, card security and accessibility are part of the checkout from day one, so a membership sold at midnight from a phone in Katy holds up as well as one signed at your front desk.
This page is about the website and billing platform that takes money. A training app for members is a separate build; when you want both, they share one member record and one payment history instead of two disconnected systems.
200+ companies across the US and the UAEFrom a first store to a listed developer
What the platform handles
Houston is a driving city, so most people choose a gym by how far it sits from home or work. A member in the Heights, a nurse at the Texas Medical Center and an engineer commuting to the Energy Corridor each want a different tier, a different club and often a different billing day. Add summer heat, hurricane season closures and a large Spanish speaking population, and a generic checkout plugin starts to leak revenue. We design the joining flow, the billing rules and the member portal around those realities. Each capability below connects to the same member record, so your front desk, your accountant and the member all see one version of the truth about what was sold, what was paid and what is due next.
Visitors enter a ZIP code or allow location and see the nearest clubs first, with single club, all access and off peak tiers priced per location. A Sugar Land member never lands on a Midtown rate by mistake, and multi site clubs can run different offers in each area.
Prospects reach the right club and the right price in a few taps.
The membership agreement is shown in full before payment, signed electronically, stored with a timestamp and emailed to the member. Cancellation rights and contract terms required under the Texas Health Spa Act are written into the template your attorney approves.
Every online sale has a signed, retrievable agreement behind it.
Hosted payment fields keep card data with your processor, which keeps most of your PCI DSS burden off your own servers. Members choose card, ACH bank draft, Apple Pay or Google Pay, and the first charge, enrollment fee and recurring draft are shown separately before they confirm.
Clear totals at checkout and a smaller security footprint for you.
Members request medical or travel freezes in the portal under rules you set. When a hurricane or flooding closes a location, staff pause billing for that club in one action and the site posts a closure notice, instead of fielding hundreds of refund calls afterward.
Fair billing during closures without manual spreadsheets.
Members update a card, download receipts, switch tiers, add a spouse or teen, and see their next draft date. Each change follows your rules on proration and notice periods, so the front desk handles exceptions rather than routine admin.
Fewer desk queries and fewer billing disputes.
Recorded classes, coach programs, mobility plans and nutrition guides sit behind member login on the website, with access set by tier. Indoor content earns its keep in August, when outdoor training in Houston heat is hard to sell.
Extra value for members that also justifies premium tiers.
Smart retry timing, automatic card updates where your processor supports them, and reminder emails and consented text messages give a member several chances to fix an expired card before access is suspended.
Less involuntary churn from expired or declined cards.
Members send a guest pass or referral link from the portal, the friend books a visit or a short pass online, and the referral is credited automatically when they join. Rules on how often a pass can be used, and which tiers include guests, are set by you.
Word of mouth becomes a tracked sales channel.
Tier pages, the agreement summary, checkout errors and portal screens are written in both languages, with the signed agreement language recorded. Translation is planned with your staff rather than switched on by a widget that misreads contract terms.
Spanish speaking members can join without staff help.
Hospital systems, energy companies and schools can enroll staff with an employer code, a discounted tier and either payroll invoicing or individual billing. Your team sees each employer account and its active members in one admin view.
Corporate sales close without separate paperwork per employee.
Who this is for
Every club has members, but the commercial problem differs. A single gym in Montrose loses sales because joining still needs a visit. A studio group across the Inner Loop and the suburbs cannot see revenue per location. A youth program needs parents, not children, to sign and pay. A club leaving a legacy billing system cannot afford to lose a single active draft. These are the situations we plan around most often. If your club fits more than one, the first release covers the problem that costs you the most members, and the rest follows on the retainer once real sign up data shows where people drop out.
If people can only join at the desk, every evening visitor who leaves to think about it is a lost sale. We put the whole process online: tier choice, agreement, payment and a welcome email with the next steps. Your staff keep the tour and the personal touch, while the paperwork happens on the member's phone. A follow up email reaches people who started joining and stopped, with a link straight back to the step they left.
Most first releases start here.
Owners running locations in the Heights, the Galleria area, Pearland or The Woodlands need location level pricing, staff permissions per club and revenue reporting by site. We design one platform with shared member accounts so someone who moves from Katy to Midtown transfers clubs without cancelling and rejoining. Each club manager sees only their own members and numbers, while owners see the whole group.
When members are children, a parent or guardian creates the account, signs and pays, and the child never enters personal data. We follow COPPA principles for anything aimed at under 13s, collect only what coaches need, and give parents a family view of every enrolled child and their payments.
Moving active recurring drafts is the riskiest part of any rebuild. We map member data, agreement terms and payment tokens with your current and new processors, run the old and new systems side by side for a billing cycle where possible, and reconcile before the old account is closed. Members receive a short notice explaining the change, so a new descriptor on their bank statement does not trigger a chargeback.
Token migration depends on what your current processor allows.
How we work together
A fitness paid membership platform development Houston project rarely ends at launch, because tiers, offers and billing rules change with the seasons. Our team works with Houston clients remotely, with discovery, design reviews and launch checks held by video call. Most clubs start with a fixed scope first release covering joining, billing and the portal, then move to a monthly retainer for new tiers, seasonal offers and reporting. Larger operators with several brands or a franchise network sometimes take a dedicated team that stays on the platform long term. Codeeo has delivered 200+ projects across the UAE and the US, with a team of 80+ across Dubai, Riyadh and Karachi.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We work with established payment processors that support recurring billing, ACH and digital wallets, and build on a CMS your staff can edit. The stack is chosen to fit your existing club software and the people who will run the site after launch. Where your club software already handles door access and class schedules, the website reads from it rather than duplicating it.
01Web
02Commerce
03Data and cloud
04Marketing and tracking
It depends mostly on billing complexity and member migration.
A single club with a few tiers and a new processor moves faster than a group migrating thousands of active drafts from an older system. We agree the timeline after discovery, once we know your locations, payment provider and integrations, and write the dates into the scope. Migration is usually the step that sets the pace, because we would rather run a parallel billing check than rush a cutover. Content work, such as writing tier descriptions and recording member videos, runs in parallel on your side so it does not hold up the build.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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