Services · Ecommerce development · Gym membership sites

Membership sites for New York gyms, built around Article 30 and city tax.

Codeeo builds websites that sell gym memberships in New York for neighborhood clubs, boutique studios, climbing and boxing gyms, and groups with locations in several boroughs. Our gym membership website development in New York covers plan pages, online contracts, checkout, recurring dues, city sales tax on membership charges and a member account with online cancellation. New York's Health Club Services law, Article 30 of the General Business Law, shapes nearly every step, so the site is planned around it from the first call.

New Yorkers compare gyms on the subway and join before they reach their stop. A plan page that states the full price, the tax and the cancellation rules in plain words will close more sales than a countdown banner. The website handles selling and billing, while your access control and class software carry on as before.

Built for
Independent gyms, boutique and specialty studios, and multi-borough fitness operators in New York City and across New York State.
Typical timeline
Fixed in writing after discovery calls, when we know your plans, clubs, processor, legal review and how many existing members are moving across.
What you own
Code repository, domain, CMS, merchant and processor accounts, member data and signed contracts, all held by your business.
Rated
4.7 / 5 from 23 Google reviews

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Ghezlan

What we build for New York clubs

Selling memberships to members who live in one borough and work in another.

A New York membership rarely fits one pattern. A member may train near home in Astoria or Park Slope on weekends and near the office in Midtown or the Financial District on weekdays. Studios on the Upper West Side sell premium plans to people who already hold a cheaper gym elsewhere. Clubs in Westchester or Long Island compete on parking and family plans. On top of that, Article 30 sets cancellation rights and contract rules for health clubs, the city taxes membership charges at clubs inside the five boroughs, and the SHIELD Act sets security duties for resident data. The membership site turns those rules into clear pages and dependable billing. Members also expect the price they see to be the price they pay, tax included, with no surprise fees at the last step. These are the components we most often build.

Explain your project
  • Article 30 contract and notices

    Contracts are generated from your approved wording with the three business day cancellation right, the relocation and disability cancellation rights and the other disclosures Article 30 requires. Members sign electronically, receive a copy by email and can download it from their account at any time.

    Contracts that match the statute and are always retrievable.

  • Online cancellation for online joins

    When a member joined through the website, Article 30 requires that they can cancel through the website too. The account area has a clear cancel option, and the admin also records cancellations sent by email, phone, mail or in person, so every route lands in one log.

    No cancellation goes missing between channels.

  • City sales tax on membership charges

    New York City applies its local sales tax to dues, joining and initiation fees at health and fitness facilities inside the city, while clubs outside the city follow different rules. The store applies tax per club location, so a group with sites in Brooklyn and Yonkers bills each one correctly.

    Invoices and filings that line up club by club.

  • Tier pages by borough and club

    Single club, borough wide and all access tiers, each with the clubs it covers listed on a map and the full monthly price including tax. A visitor in Long Island City sees whether the plan also opens the Midtown East club before paying.

    Members buy the plan that fits how they move around.

  • Relocation and disability requests

    Members who move far enough away or cannot use the club for a long medical reason can submit the request from their account with supporting documents. Staff review it in the admin, billing stops on the approved date and the member gets written confirmation.

    Statutory cancellation requests handled without paper.

  • Dues billing with card, wallet and ACH

    A PCI DSS compliant processor tokenizes cards for monthly dues, Apple Pay and Google Pay speed up joining, and ACH draft is offered where your processor supports it. Failed charges follow a retry plan with an update link by email and text.

    Fewer lapsed members from declined cards.

  • Employer and building programs

    Companies in Hudson Yards or Downtown and residential buildings with partner clubs can enroll eligible people through a code or domain check. The sponsor receives one invoice or a usage report, and members leave the program when their eligibility ends.

    A stream of members who arrive pre-qualified.

  • Data security under the SHIELD Act

    The SHIELD Act expects reasonable safeguards for New York residents' private information and sets breach notification duties. We encrypt data in transit and at rest, limit staff access by role, log admin activity and keep card data with the processor rather than in your database.

    Less member data exposed, and a clear record of who saw what.

  • Spanish and Chinese language options

    Clubs in Washington Heights, Sunset Park or Flushing can run plan pages, checkout and emails in Spanish or Chinese alongside English. Contract translations go to your attorney for review before launch, and the signed record shows which language the member used.

    Members in every neighborhood can join without help.

  • Accessible plan pages and checkout

    New York federal courts hear a large share of ADA website accessibility suits, so the tier tables, forms, signature step and account area are built to WCAG 2.2 AA. Keyboard navigation, readable contrast, labeled fields and error messages a screen reader announces make joining possible for every visitor, including older members on small phones.

    A join flow that works for everyone and stands up to scrutiny.

Who this is for

Four New York operators this suits.

Gyms in New York work with small floor plans, high rents and members who expect everything on their phone. The site we build depends on where you are today and how many clubs you run. These are the four situations we hear about most often from New York owners on discovery calls, with what we usually change first. In each case the aim is the same: a New York member should understand the price, the tax and the way to leave before paying, and your staff should spend their time coaching rather than processing forms.

01

A neighborhood club still signing members at the desk

If joining means a paper form or a tablet at the counter, the first release moves the whole process online: plan choice, contract, signature, payment and a welcome email. Desk staff can still assist walk-ins by using the same online flow, so there is one record for every member however they joined. Weekly reports on joins, cancellations and declines show quickly whether the move online is paying off.

One process for walk-ins and online joins.

02

A specialty gym with an unusual product

Climbing gyms, boxing clubs and martial arts schools sell memberships alongside punch cards, gear rental and orientation sessions. We model those products so the checkout explains what each one includes and members can move from a punch card to a membership when it makes sense for them. Waivers and orientation requirements can be part of checkout, so nobody reaches the wall or the ring without them.

03

A group with clubs across the boroughs

Operators with locations in Manhattan, Brooklyn and Queens need per club pricing, tax settings, staff roles and reporting, under one brand and one member database. We build the admin so a club manager sees their own numbers while head office sees the whole group, and new clubs are added without code. Members who change offices can switch home club from their account without a new contract.

04

A club fixing its cancellation process

When complaints or chargebacks point to a hard cancellation route, we rebuild the account area so cancelling online is as clear as joining, connect the other channels into one log and send written confirmations. Clear exits tend to reduce disputes and protect your merchant account.

Cancellation clarity protects the processor relationship.

The six steps from discovery to dues collecting on schedule.

  1. 01Discovery on video callsWe list plans, fees, add-ons, clubs and tax treatment, review your current contracts and the software you run, and agree the scope in writing before design starts.
  2. 02Plan model and tax rulesTiers, club coverage, sponsors and tax settings per location become structured data in the admin, so price or coverage changes do not need a developer.
  3. 03Contract and checkoutPlan comparison, Article 30 disclosures, signature and receipts are built and sent to your attorney for review with every screen and email in one pack.
  4. 04Billing and connectionsProcessor, wallets, ACH, retries and the link to your class or access software are connected and tested in sandbox with realistic cases, including cancellations through each channel.
  5. 05Migration and launchExisting members move across with payment tokens where the processor allows, billing dates kept intact and a notice introducing the new account area.
  6. 06Review and improveWe look at joins, declines, cancellations and support requests with you each month and pick the next changes from that evidence.

Technology

What we build this with.

We choose the stack around your processor and club software: a Next.js storefront with a headless CMS, WordPress with WooCommerce subscriptions, or a custom Laravel platform when the membership rules are complex. Hosting runs in a US cloud account you own. Analytics tags load only after consent where your policy requires it.

01Web

  • React
  • Next.js
  • TypeScript
  • Node.js
  • Laravel
  • WordPress

02Commerce

  • Shopify Plus
  • WooCommerce
  • BigCommerce
  • Headless storefronts

03Data and cloud

  • PostgreSQL
  • MySQL
  • MongoDB
  • AWS
  • Azure
  • Docker

04Marketing and tracking

  • GA4
  • Google Tag Manager
  • Search Console
  • Meta Pixel
  • Looker Studio

Questions New York gym owners ask us.

Article 30 contracts, cancellation routes and secure handling of member data.

Article 30 of the General Business Law sets the three business day cancellation right, cancellation for relocation or long term disability, and online cancellation for members who joined online. The SHIELD Act covers data security and breach notice. We build contracts, account features and records to match the requirements your attorney confirms, and keep the wording editable in the CMS for future changes. Article 30 also requires certain health clubs to file security with the Department of State, which your counsel will confirm separately.

Tell us what the business needs. We will tell you what to build first.

Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.

Get in touch

PROVEN RESULTS

4.7 / 5from 23 Google reviews