Services · Mobile app development · HR management apps
Codeeo delivers HR management app development New York employers use to manage the paperwork the state and the city attach to every hire: pay notices, electronic monitoring acknowledgments, sick and family leave, harassment prevention training and the employee file itself. We build a mobile app for staff, approval tools for managers and a console for HR, so each obligation has a date, an owner and a signed record behind it. For employers with people in all five boroughs and across the river, that structure replaces folders, inboxes and memory.
Codeeo does not have a New York office. Our 80+ people are based in Dubai, Riyadh and Karachi, and we work with New York clients remotely, holding discovery, reviews and user testing over video call. Ownership of the code, store listings and data sits with you.
200+ companies across the US and the UAEFrom a first store to a listed developer
Capabilities
Hiring someone in Manhattan or Brooklyn triggers more written steps than in most of the country. The state expects a pay notice at hire in English and, where a template exists, the employee's primary language. It expects acknowledgment of electronic monitoring. Leave entitlements stack: state paid sick leave, the city's earned safe and sick time law, Paid Family Leave and paid prenatal leave. Many employers also have staff who live in New Jersey or Connecticut and commute in, or who work part of the week from home, which raises questions about whose rules apply. We build the app so each of these steps is a tracked item tied to the employee record, with documents stored against the exact version the person signed. Clocking hours, running payroll and recruiting are covered on our other pages; here the focus is the record and the duties around it.
New York Labor Law requires a written notice of pay rate, payday and employer details at hire. The app generates the notice from the employee record, offers the version in the employee's primary language where the state provides one, collects a signed acknowledgment and stores it for the required period.
Every hire has a signed, retrievable pay notice.
Employers that monitor phone, email or internet use must give new hires written notice and get an acknowledgment, and post the notice where staff can see it. The app adds this to onboarding, records the signature, and keeps the posted notice in the employee portal so it is always available.
Monitoring notice handled on day one.
State paid sick leave scales with employer size, New York City adds its own safe and sick time rules, and paid prenatal leave sits on top as its own bank. The app keeps each entitlement as a separate balance with its own accrual and usage rules, so employees and payroll see the same numbers.
No confusion between overlapping leave banks.
New York Paid Family Leave covers bonding, family care and certain military situations, and is funded through insurance. The app records the request, the documents sent to the carrier, approved dates and job protection status, and reminds HR when the employee is due back.
Family leave tracked without spreadsheets.
New York State requires interactive sexual harassment prevention training for all employees every year, and New York City sets its own training rules for larger employers. The app assigns the course, records completion and the policy acknowledgment, and shows HR who is overdue by department or location.
Training proof ready for any review.
New York State and New York City both require a good faith pay range in advertisements for jobs, promotions and transfers when the employer has four or more employees. The app stores the approved range per role and keeps the history of ranges, which the state law asks employers to retain.
A clear history of every published range.
Employers enrolled in E-Verify and in good standing can examine I-9 documents remotely under the federal alternative procedure. The app supports both routes: a live video document review with the required retention of copies, or an in-person review at your office, with the method recorded on each form.
I-9 completed correctly for remote and office hires.
Social Security numbers, bank details and ID images are private information under the New York SHIELD Act, which expects reasonable safeguards. We encrypt those fields, restrict them to named roles, log every access and give you an incident response record if anything goes wrong.
Sensitive data protected and accounted for.
Each employee record holds a primary work location and any regular remote location. HR can see who works from New Jersey, Connecticut or upstate New York, and the app flags where a leave or notice rule may differ for that person, so policy decisions are made deliberately.
A clear view of where people actually work.
Managers in Midtown, the Financial District or a Queens warehouse approve leave, view their team's documents and complete performance check-ins from their phones. Access is limited to their own reports, and HR can see every action taken.
Less HR time spent relaying requests.
Who this is for
Plenty of small New York businesses run well on an HR module from their payroll provider, and we will tell you if that is the sensible route. Custom HR management app development in New York tends to pay off when several entities share staff, when the workforce is spread between offices, sites and homes in different states, or when your clients and auditors ask for controls a packaged tool cannot show.
Firms in Midtown and Lower Manhattan face client audits and regulator questions about who has access to what. They need precise permission models, records of policy attestations, and evidence that personal data is protected. We build role based access, signed attestation records and a full audit log, hosted in the firm's own cloud account so its security team can review it. Attestations for codes of conduct and personal trading policies can be scheduled each year and chased automatically.
Controls built for audit and client review.
Hotels and restaurant groups across Manhattan, Brooklyn and Queens hire often, with staff who read Spanish, Chinese or another language first. Pay notices, monitoring acknowledgments and training have to happen fast and in the right language. We make onboarding phone first, short and multilingual, with each location seeing only its own team. Seasonal rehires keep their earlier documents, so returning staff confirm what changed instead of filling everything in again.
Fast, multilingual onboarding at volume.
Organizations funded by city and state contracts often have reporting duties tied to their staff, along with grant rules on who can be paid from which program. We tie each employee to programs and funders in the record, track required training and background check status, and produce staffing reports a program officer can read. Staff who move between programs keep one record, with the split of their time noted for each funder.
Staff records linked to programs and funders.
Clinics, home care agencies and practice groups in the city track licenses, health screenings and required training with strict limits on who sees medical details. We keep that information apart from the general file, add renewal reminders to every credential and give schedulers a simple valid or expired view. Home care aides who rarely visit the office can upload renewed certificates from their phones.
Credentials tracked with privacy intact.
Engagement
Codeeo has completed 200+ projects across the UAE and the US and holds a 4.7 rating from 23 Google reviews. We are an HR management app development company that serves New York clients without a local office, so collaboration happens on video calls, in shared documents and through a test build your team can use at any point. The meeting rhythm is set together in discovery. We implement the policies your HR team and counsel define, and we keep a written trail of every rule so it can be traced back to its source. At launch you receive the documentation, admin guides and credentials for every account, so another team could take over if you ever chose that.
A defined build with a deadline
We agree what the product has to do, write it down with a price and a date, and build exactly that. Changes are priced before they are made, not discovered on the invoice.
A product that keeps evolving
Named engineers who work your hours, join your standups and stay on the codebase. You direct the backlog; we own the quality of what ships.
Something live that needs looking after
A monthly block of hours for improvements, fixes and the small requests that otherwise wait months. Unused hours carry for a quarter.
Technology
We usually build the employee app in React Native or Flutter, the HR console as a web application, and the back end in your own cloud account. Payroll, benefits, Paid Family Leave carriers, e-signature, learning and identity systems are connected through APIs or secure file exchange. The HR management app developers New York clients work with are the same people who build and support the system.
01Mobile
02Data and cloud
03Marketing and tracking
We estimate only after discovery, because scope sets the cost.
Cost rises with the number of entities and work locations, the leave and notice rules to automate, the languages you support, the integrations with payroll, carriers and identity systems, and the size of the data migration. We break the work into phases and estimate each one, so you can start with the steps that take most of your HR team's time today and add the rest when ready. Hosting and support after launch are priced as their own line, so the running cost is visible before you commit.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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